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The U.S. Department of Agriculture (USDA) recently released SP19-2021: Fresh Fruit and Vegetable Program Operations for SY 2021-2022 during COVID-19. It outlines program flexibilities that may be used when operating FFVP during the ongoing public health emergency. These flexibilities are reviewed in the annual training webinar.
Annual Training—Required for New and Returning Sponsors
Training is required for both new and returning sponsors who participate in the FFVP. This year training is hosted as a recorded webinar. At least one person from your district should plan to attend the one-hour training. Training should be completed before program operations begin so key information can be disseminated to staff involved with FFVP operations.
How to Access Training
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Create a Moodle account if you do not have one already.
- Go to the FFVP Annual Training Moodle and select ‘Self Enroll’ at the bottom of the page.
- Select the "SY 21–22 FFVP Annual Training" tile.
- Watch the recorded training and utilize the slide printouts as needed by selecting the links.
- Document your training attendance. You may download and print a training certificate.
This webinar will go over program requirements, operational ideas, as well as program flexibilities that are allowed during the current public health crisis.
Have Questions? Please email Rachel Floyd, Special Programs Specialist.
While many schools will return to their regular cafeteria meal service this year, some may continue with socially distant meal service models, such as grab-and-go meals or meals in the classroom. Some schools will provide a virtual learning option for students who are not ready to return to in-person learning this fall, for example, due to an increased risk of severe illness and/or special healthcare needs.
To support schools in planning for a dynamic school environment, the U.S. Department of Agriculture (USDA) issued a set of nationwide waivers for School Year 2021-2022.
Join the Live Webinar
This webinar will discuss the available flexibilities and scenarios for implementing waivers for the upcoming school year.
Join Live Using This Link - Passcode: 482970
Date: Thursday, August 26
Time: 11 am – 12 pm PT
This Virtual Instructor-Led session provides participants instruction on the relationship of program cost and revenue, standard security practices to protect the financial integrity, budget management, increasing productivity and decreasing waste, and staff responsibility for sound financial management practices.
Register Here
Date: Thursday, August 26
Time: 9:00 am – 3:30 pm PT
For more information on registering events through the pdEnroller platform, please review our 7/26 Financial Management Training article.
The School Meal Programs’ renewal application for SY 21–22 is officially open in WINS.
Applications for the National School Lunch Program (NSLP), School Breakfast Program (SBP), and Seamless Summer Option (SSO) are due by August 30 for Residential Child Care Institutions (RCCI) and September 30 for Local Education Agencies (LEA).
Please follow the instructions provided in the bulletins to ensure the renewal process is complete. A Renewal Information Guide is also available to assist you in this process.
Bulletins Released
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Seamless Summer Option
Local Education Agencies operating the SSO must complete the application process outlined in B053-21 Seamless Summer Option Application for School Year 2021–22 – Public School District/Private Schools.
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National School Lunch Program and School Breakfast Program
Local Education Agencies operating the NSLP and SBP must complete the application process outlined in B055-21 National School Lunch and School Breakfast Programs Application for School Year 2021–22 – Public School District/Private Schools.
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Residential Child Care Institutions (RCCIs)
Residential Child Care Institutions operating the NSLP and SBP must complete the application process outlined in B039-21: National School Lunch Program (NSLP) and/or School Breakfast Program (SBP) sponsor application materials for Residential Child Care Institutions (RCCIs) for School Year 2021–22.
General Reminders
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SY 21–22 Meal Distribution Plans (MDP)
The SY 21–22 Meal Distribution Plan must be submitted, in addition to the WINS application. Within the survey, you may apply for specific waivers. Waivers may be implemented “only for the extent and duration needed" and approval will be on a case-by-case basis. Sponsors should wait to submit their MDP until operational plans have been determined.
- The MDP and WINS application should align. If operation is unclear and the MDP does not align with WINS, applications will be returned and a new MDP may be required.
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Meal Service Schedules
A separate meal service schedule should be created in the WINS site calendar to capture "grab and go" meal distribution times at open and closed enrolled sites. The schedule’s end date should reflect the date of waiver expiration (December 31, 2021 or sooner depending on waiver request).
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August Operating Dates
Please contact your Program Specialist for instructions on how to add August to your site calendar.
Resources
Questions? Contact your Program Specialist.
The Community Eligibility Provision (CEP) application is corrected in WINS!
Sponsors who wish to administer the CEP must complete their program application in the Washington Integrated Nutrition System (WINS) by August 31, 2021.
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Unfamiliar with CEP? You can explore our CEP webpage and read our CEP Reference Sheet.
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Unsure if your schools are eligible for CEP? You can look at the 2020-21 CEP-Eligible LEA & School Report to get an idea if your schools will be eligible.
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SY21–22 Deadlines USDA released COVID–19: Child Nutrition Response #82, which allows flexibility for the date for calculating the Identified Student Percentage (ISP), and an extension for the deadline to apply for CEP .
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Data used to calculate ISP- Use dates any time between July 1, 2020, and June 30, 2021.
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Application deadline- August 31, 2021.
Questions? Please contact your School Meals Program Specialist.
It has come to our attention that some companies have informed Child Nutrition Program sponsors in some locations across the nation that “due to labor shortages and warehouse capacity,” the companies are unable to serve sponsors in the upcoming program year. We are not aware of widespread challenges across the state of Washington.
As a reminder sponsors may use the authority found in federal procurement regulation 2 CFR 200.320(c)(3). This regulation allows sponsors to use the emergency noncompetitive procurement method to negotiate a new one-year contract for the 2021–22 program year. The situation described above is an appropriate time to use this provision as it is always available to sponsors if they determine that current emergency circumstances exist.
Questions? Please email the CNS Procurement inbox.
The U.S. Department of Agriculture (USDA) released the Paid Lunch Equity Tool for School Year 2021–2022. The tool is now available on our NSLP Materials and Requirements webpage!
PLE Tool Information
The Paid Lunch Equity (PLE) tool is used to determine the weighted average paid lunch price. This tool determines the new paid lunch price or amount of non-federal funds that must be contributed to the non-profit school food service account (NSFSA).
When completing the PLE Tool for SY 21–22, if Local Education Agencies (LEAs) do not have pricing/sales data from October 2020, they can use October 2019 pricing/sales data.
Additional Details
Additionally, USDA will offer an exemption from the PLE pricing requirements to LEAs with a positive or zero balance in the NSFSA as of December 31, 2020.
As a reminder, LEAs operating SSO during SY 21–22 do not need to follow PLE requirements for SY 21–22 per Child Nutrition Waiver #97 - Nationwide Waiver to Provide Flexibility for School Meal Programs Administrative Reviews of School Food Authorities Operating Only the Seamless Summer Option in School Year (SY) 2021-2022.
Questions? Please contact your OSPI CNS Program Specialist.
The Summer Food Service Program (SFSP) and Child and Adult Care Food Program (CACFP) reimbursements are being reclassified as Revenue Code 6198 School Food Services.
- School districts should transfer all prior 2020–21 SFSP revenue, originally coded to revenue code 6189 O COMM SERV to revenue code 6198 School Food Services.
- School districts should transfer all prior 2020–21 CACFP revenue, originally coded to revenue code 6188 DAY CARE CACFP to revenue code 6198 School Food Services.
- Any revenue accruals received on the September 2020 Apportionment Report and reported on the 2019–20 F-196 stay coded as is. You should be able to reconcile claims received on Apportionment back to the prior year F-196.
The federal reimbursements for these programs will continue to be segregated on the Apportionment Report. However, OSPI is modifying revenue classifications; and we will begin identifying these as 6198XX (XX is a reference to a subset of Revenue 6198).
All 2020–21 school district food service expenditures should be accounted for in Program 98 School Food Services. This includes all SFSP and CACFP activities. CACFP and SFSP expenditures must be accounted for in Program 98. School districts must correct any CACFP and SFSP accounting entries made during the year which transferred costs to either Program 88 or Program 89. All food service costs, for services claimed for federal reimbursement, must stay in Program 98.
The Addendum Update to CNS Guidance for SY 20–21
- CACFP revenue (reimbursements) were deposited to Revenue 6188
- SFSP revenue (reimbursements) were deposited to Revenue 6189
- Districts must transfer CACFP reimbursements from Revenue 6188 to Revenue 6198
- Districts must transfer SFSP reimbursements from Revenue 6189 to Revenue 6198
- Retain all Food Service expenditures (including CACFP and SFSP) in Program 98
Changes for SY 21-22
- All USDA Child Nutrition Program reimbursements will be deposited to Revenue Code 6198
- All expenditures related to USDA Child Nutrition Programs should remain in Program 98
Apportionment Statements – effective with Sept 2021 claim
Apportionment account code 6189 will now be reflected on the apportionment statement as 6198-9.
Apportionment account code 6188 will now be reflected on the apportionment statement as 6198-8.
Questions? Please email Hydie Kidd, Fiscal Supervisor.
As vendors and processors continue to have challenges with production capacity and transportation, we are experiencing delays and shortages with various products.
For the most current product updates please see the CNP web homepage.
Estimated September Availability
W287- Breakfast Sandwich
W869- Diced Pears
W870- Mixed Fruit
Estimated October Availability
W109- Beef Rib Patty (TBD)
W132- Beef Teriyaki Dippers (TBD)
W274- Cheddar Cheese Omelet (TBD)
W289- French Toast Sticks (TBD) 110242 - Blueberries
Estimated November Delivery
100256- Strawberry Cups
110911- Turkey Ham
Estimated January 2022 Availability:
W281- Whole French toast IW (TBD)
W288- Cheese Tortilla Wrapped Omelet (TBD)
100364- Vegetarian Beans (Delay in Western Washington Orders Only)
100365- Pinto Beans (Delay in Western Washington Orders Only)
100370- Red Kidney Beans (Delay in Western Washington Orders Only)
110361- Applesauce Cups
111100- Cereal Bowls (USDA unable to find a supplier)
USDA Unable to Provide During during SY 21–22
111230- Mixed Vegetables
110851- Pollock Fish Sticks
Please continue to utilize surplus for substitutions.
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August 30
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June Claim 60-day Deadline - if you haven't already, submit your claim
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| September 1 |
Anticipated Date for the School Meals Annual Updates Webinar Recording in Moodle |
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September 15
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August Claim Due in WINS!
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