The July claim due date falls on Sunday, August 15. Child Nutrition Services staff will be available until 5pm on Friday, August 13, to assist with claim errors or questions.
WINS will be available to input claims until 5:00 pm PT, Sunday, August 15. At 5pm, WINS will log sponsors out of the system in order to run the monthly payment process.
Best Practice - Submit claims early in case an error comes up and you need assistance. We will have staff available until 5 pm PT, Friday, August 13.
General Claiming Reminders
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FSMC & Vended Sponsors – Correct your Summer Food Service Program (SFSP) Average Daily Attendance (ADA) Before Claiming
- Meals claimed in excess of the CAP count for a site will result in a claim error. SFSP sponsors must make Average Daily Attendance (ADA) revisions prior to submitting monthly claims. Specialists must approve revisions before claims can process for payment.
- Revised ADA's will not be approved for claims that go into error status due to meals claimed over the approved CAP.
- Compare the Average Number of Meals to the approved CAP. If the Average exceeds the CAP, increase the ADA in your site calendar and email your Program Specialist.
- Here is a quick equation to determine whether the ADA should be revised: Total Meals Served / Number of Operating Days = Average Number of Meals per day.
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Working with a Food Service Management Company (FSMC) or Vendor? FSMCs and Vended Sponsors cannot be reimbursed for any meals above the 120% of the ADA. Update the ADA prior to submitting the claim for the excess meals to be reimbursed.
- Monthly claim data must be in "OK to Pay" status by 5:00 pm PT on the 15th.
- Didn't submit your claim by the 15th? That's okay! Submit your monthly claim by the 60-day deadline.
- Errors must be resolved for claims to be paid. WINS has multiple edit checks to help resolve issues before your claim is submitted.
- Pro-Tip: Always select “Preview Errors” at the bottom of each site claim once information is entered.
For more detailed reminders and resources, please review the Claim Reminder in our February Update.
Have Questions? Please contact Hydie Kidd, Fiscal Supervisor, or Pam Fravel, Fiscal Analyst.
The U.S. Department of Agriculture (USDA) encourages SFSP sponsors and State Agencies to work together to host COVID-19 vaccination clinics at meal sites. Summer sites pose a safe, accessible, and trusted location for teens and their families. Coordinating SFSP sites and vaccination clinics may help underserved communities receive this vital vaccination, while also receiving nutritious meals.
Sponsors interested in hosting a COVID vaccine site in coordination with a meal distribution site should contact their local health department or a local vaccine provider or consult the WA State Department of Health website. Additionally any COVID questions can be directed to 1-800-525-0127.
Meal service locations and operations often change throughout the summer. As a reminder, meals served at unapproved sites or outside of the approved meal service schedules may be disallowed from the claim for reimbursement.
Meal Service Changes
- Changes to meal distribution methods or waivers used, submit a new Meal Distribution Plan to reflect the changes.
- If meal times or dates change, ensure your WINS site calendar is updated prior to the change in operation. Meals are only eligible for reimbursement when served during the State Agency approved dates and times per 7 CFR 225.16. Calendar revisions must be approved prior to meal service.
Adding or Removing Sites
- For new sites, submit a site application and calendar, as well as update the budget to include the site’s projected operating costs. Email your program specialist if the site needs to be added to WINS.
- Site applications and calendars for new sites must be submitted prior to beginning meal service.
- For sites stopping operations, revise the site calendar with the last meal service date.
Questions? Contact your OSPI CNS Program Specialist or email the Summer Meals inbox.
The Institute of Child Nutrition (ICN) is the only federally funded national center dedicated to applied research, education and training, and technical assistance for child nutrition programs.
Free Training for You and Your Staff Using iLearn!
The ICN's updated online learning portal, iLearn, provides self-paced, free online learning and offers users the flexibility to complete courses in multiple sessions. The iLearn portal can be used on desktop, laptop, or mobile devices.
View the course catalog today!
ICN added new features that enhance the eLearning experience, including:
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Personalized Profiles: Users can select English or Spanish and their Child Nutrition Program to complete their personalized profile.
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Online Courses in Spanish: iLearn includes ICN’s first Spanish online course, Nutrición 101 4ta Edicion. Users can also select Español in their profile for a translated online experience.
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iLearn @ ICN Mobile App: Child Nutrition Professionals can download the app and iLearn @ ICN on the go!
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Coming Soon - Live Webinars! Child Nutrition Professionals can register and attend ICN's scheduled live webinars on iLearn and keep all information and certificates in one location.
Questions? Please contact the ICN Support Team.
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August 15
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July Claim Due in WINS
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August 30
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June Claim 60-day Deadline - if you haven't already, submit your claim
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