|
Sponsors that are eligible to receive funds through the United States Department of Agriculture (USDA) Emergency Operational Costs (EOC) Reimbursement Program will be notified this week of their eligibility. An email is being sent to sponsor’s listed contact in WINS that submits claims.
Payments will be made at the end of August. Please review OSPI Bulletin 036-21 for additional information.
Questions? Please email Hydie Kidd, Fiscal Supervisor.
Learn More in Oz. Eq. 201!
So, you've completed the required Ounce Equivalents (Oz. Eq.) 101 training, but what if you make your own recipes?
This optional Oz. Eq. training will expand upon Oz. Eq. 101 training and discusses how to credit your handmade items.
Register Here!
Date: Thursday, July 22
Time: 1:30–2:30 pm PT
Last Call for Your Oz. Eq. Kit!
OSPI Child Nutrition Services is offering kits to help with your transition to Oz. Eq. in the Child and Adult Care Food Program (CACFP) at no cost to you!
Sponsors may order one kit per site. If you have multiple sites, please submit only one response. Your kits will be consolidated and shipped together. Please note that kits are subject to availability.
Order Your Oz. Eq. Kit Here!
IMPORTANT! Please provide a shipping address that receives UPS/FedEx packages. Packages cannot be delivered to PO boxes.
Each kit will contain the following:
- And Justice for All Poster
- Using Oz. Equivalents Worksheet
- Meal Pattern Guide
- Child Meal Pattern Handout
- Infant Meal Pattern Handout
- Exhibit A Grains Guide
Questions? Please contact OSPI Child Nutrition Services at 360-725-6200 or communitynutrition@k12.wa.us.
Monthly claims are due by the 15th of each month following the claim period. All claims entered in WINS and in OK to Pay status will process for payment at the end of the month.
General Claiming Reminders
- Monthly claim data must be in "OK to Pay" status by 5:00 pm PT on the 15th.
- Didn't submit your claim by the 15th? That's okay! Submit your monthly claim by the 60-day deadline.
- Errors must be resolved for claims to be paid. WINS has multiple edit checks to help resolve issues before your claim is submitted.
- Pro-Tip: Always select “Preview Errors” at the bottom of each site claim once information is entered.
For more detailed reminders and resources, please review the Claim Reminder in our February Update.
Have Questions? Please contact Hydie Kidd, Fiscal Supervisor, or Pam Fravel, Fiscal Analyst.
FY22 CACFP Annual Updates Webinar - Now Available in Moodle!
If you were unable to attend the live Annual Updates webinar for Child Care, At-Risk Community, and Family Day Care Home Sponsors, you can view the recorded trainings to meet your annual training requirements.
Complete Moodle Requirements and Obtain Your Certificates
Sponsor staff must complete all required trainings. All recordings are now available in Moodle!
-
Create a Moodle Account if you do not have one already.
- Go to the applicable CACFP Annual Training Moodle Course (Child or Adult Care) and select ‘Self Enroll’ at the bottom of the page.
- Review all required trainings.
-
Ounce Equivalents (Oz. Eq.) 101 Training
- This training is geared toward staff who prepare meals and create menus for the organization. This may be a different staff member than the administrator or director.
- View our Intro to Ounce Equivalents for Grains in the CACFP recording for more information on who should attend this session.
-
FY22 CACFP Annual Updates Webinar- This training is geared toward organization administrators or directors.
-
Annual Civil Rights Training- This training meets Annual Training requirements for sponsor directors and administrators and reviews the required components for Sponsors to train their staff.
- Complete the Annual Training and Ounce Equivalents quizzes with a passing score of at least 80%.
- The Ounce Equivalents and Annual Training quizzes are separate since they are geared toward different audiences.
- Eq. 101 training is geared toward staff who prepare meals and create menus for the organization. This may be a different staff member than organization administrators or directors.
- The Annual Updates quiz and webinar are geared toward sponsor administrators or directors.
- OSPI CNS will provide certificates for completing FY22 Annual Training requirements.
- You may download and print your certificates. Retain this documentation for your records.
- We will not ask for a copy of your certificate during renewal but may ask for it during administrative reviews.
- The person completing the FY22 CACFP sponsor application will certify sponsor staff completed all required annual training in the Washington Integrated Nutrition System (WINS) Sponsor Application.
Questions? Please contact your OSPI CNS Program Specialist.
|
The Child and Adult Care Food Program (CACFP) Program renewal application deadline for Federal Fiscal Year 2021–22 (FY22) is September 1, 2021.
The U.S. Department of Agriculture (USDA) regulations require all costs, including food, to have prior approval before the cost is incurred. Therefore, budget submissions must be approved prior to the start of the new fiscal year (no later than September 30, 2021).
What does this mean for CACFP sponsors?
- Renewal applications are due by September 1, 2021.
-
WINS renewals opened on July 7, 2021. This allows time to complete and submit all sections of the renewal application prior to the deadline.
- CACFP Annual Training
- CACFP Meal Distribution Plan & Waiver Request Survey is live!
- Use this survey to request approval for waivers for program operations between July 1, 2021, and September 30, 2022.
- The MDP is only required if using waivers, otherwise this is not a required component of FY 22 renewal.
Additional Materials
WINS Information Sheets are available to help you complete FY22 renewal. To locate these resources, log into your profile and select the “Info” tab, then click on the “WINS Documentation and Job Aids” option.
Use the CACFP Hot Topic: The Specialist Insider’s Guide to Excelling at Your CACFP Renewal article for tips on completing your renewal!
Questions? Please contact your OSPI CNS Program Specialist.
Expansions to P-EBT!
Effective June 2021, USDA Food and Nutrition Service approved Washington state’s plans to expand P-EBT benefits through the summer and now include children under age 6.
Families may have questions about the differences between the P-EBT Summer Extension and benefits for children under 6. We recommend to direct families to the DSHS P-EBT webpage for details about the program and eligibility, including:
- General P-EBT information
- P-EBT information for children enrolled in school
- P-EBT information for children under 6
- Frequently Asked Questions
-
NEW! P-EBT Cross Agency Desk Aid - this aid gives a quick-glance overview of who to contact with questions!
Stay Up To Date
To stay up to date about P-EBT, we recommend to follow the Washington State DSHS Facebook page for additional updates and answers to questions.
For additional information, please refer to the FAQ on dshs.wa.gov/PEBT or call the P-EBT Contact Center at 833-518-0282.
Lunch n’ Learn webinars are short, concise, high-level “power sessions” on specific CACFP-related topics. Most of the topics are based on sponsor suggestions and we will be presenting a different one each month from February through September!
Register Here
Date: Thursday, July 29, 2021
Time: 1:30 – 2:00 pm PT
During this webinar we will discuss:
- Who needs to complete a study month?
- Why does a study month need to be completed?
- When does a study month need to be completed?
- Where are study month resources located?
- What should be done with study month numbers?
Best practices will be discussed to ensure the study month is completed correctly. There will be time at the end of the webinar for Q&As.
For more information please review the 7/5 Study Month Article.
Did You Miss a Previous Lunch 'N Learn? Watch the Recording Now!
Completing the Meal Distribution Plan and Waiver Request Survey
To support school nutrition and child & adult care professionals efforts to connect children and adults with nutritious meals throughout the (COVID-19) pandemic, the Food and Nutrition Services (FNS) established nationwide waivers to streamline access, enhance program flexibility, and reduce administrative burden for School Year 2021–22 (SY 21–22) and Fiscal Year 2022 (FY22).
The CACFP Meal Distribution Plan & Waiver Request Survey (MDP) is for program operations between July 1, 2021, and September 30, 2022.
Use this Checklist prior to beginning the survey. If you exit the survey before it is submitted, your progress will be lost.
The MDP Survey must be submitted for the following flexibilities:
- Grab-and-Go Meal Service
- Off-site Monitoring
- Meal Pattern Flexibilities
- Area Eligibility for Family Day Care Home Providers
Requests for Area Eligibility for At-Risk Afterschool Care Programs must be submitted in WINS and do not need to be submitted in the MDP.
More MDP Information
- Your MDP must be submitted and approved prior to utilizing available waivers granted by United States Department of Agriculture (USDA). Approval may be made retroactive in emergency circumstances when prior approval cannot be made.
- FNS expects schools and child care providers to use the flexibilities for only the duration and extend that they are needed.
- Waiver use will be approved on a case-by-case basis and only for a limited duration of time.
- Once you complete the MDP you will be sent an email confirmation of submission.
- Your Program Specialist will contact you regarding approval status of your organization's plan and waiver request(s).
-
To request use of additional waivers or extensions for approved waivers, program operators should notify their Program Specialist and submit an additional MDP for approval.
Reference Sheets, FAQ's, and Other Resources
Questions? Please contact your CACFP Specialist.
The U.S. Department of Agriculture (USDA) published a Federal Register Notice, Identifying Barriers in USDA Programs and Services; Advancing Racial Justice and Equity and Support for Underserved Communities at USDA.
USDA seeks to identify opportunities in current USDA policies, regulations, and guidance to address systemic inequities. The 30-day Notice will be available for public input until July 15, 2021.
Submit your comments regarding:
- How USDA can advance racial justice and equity for underserved communities
- How people of color and underserved communities and individuals may face in obtaining information from USDA.
- This includes accessing, enrolling, and participating in USDA programs and services, and engaging with USDA staff.
- How to best engage external stakeholders and community members representing marginalized, vulnerable, or underserved communities in order to increase participation in USDA programs, services, committees and decision-making processes.
In the months ahead, USDA will establish a Racial Equity Commission. The Racial Equity Commission will focus specifically on addressing systemic impediments to equity in USDA programs. USDA is asking for comments on any and all interactions with USDA programs. All comments will be aggregated, summarized, and shared with USDA Leadership and the Racial Equity Commission.
Questions? Please reach out to kelly.blondin@usda.gov.
CACFP specialists are hosting office hours in the coming months. These meetings may be conducted as facilitated discussions highlighting several topic areas, or as a platform for Questions & Answers and open dialogue.
Office hours are meant to be a safe space to learn more about CACFP operations from discussion topics or from the questions other sponsors bring forward. You are welcome to bring your questions or just plan to listen in.
Register to attend an upcoming session!
- Tina Bischoff – Open Q and A
July 13, 2:30–4:30 pm
- Kendra Vandree – Open Q and A
July 15, 2–3 pm
- Molly Gleason – Open Q and A
July 15, 12:30–1:30 pm
- Jessica Condron – Open Q and A
July 19, 10–11 am
- Megan Harlan – Open Q and A
July 19, 1–2 pm
- Terri Adolfson – Study Month
July 19, 2:00–3:30 pm
- Jeannette Green – Open Q and A
July 20, 1–2 pm
- Nicki Christoferson – Open Q and A
July 30, 2:30–3:30 pm
|
|
July 15
|
FY22 CACFP annual required training posted in the CACFP Annual Training Moodle Course
|
|
July 15
|
June Claim Due in WINS!
|
|
July 30
|
May Claim 60-day Deadline - if you haven't already, submit your claim
|
|
September 1
|
FY22 Renewal applications due in WINS - Make sure your training requirements are complete!
|
|
