P-EBT for SY20–21 Final Upload
If your organization participated in P-EBT for SY20–21, you must also complete the final upload for the school year.
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May 24 – June 14: P-EBT Upload Portal Open
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Data Needed: Student Eligibility and School Benefit level
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Data Months: April, May, and June 2021
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Upload Classification: “June”
Summer Months Upload Information
Summer P-EBT is anticipated to be available for ALL students eligible for free and reduced-price meals who are enrolled in a school (as of June 2021) that typically offers the National School Lunch Program (NSLP). Schools are considered “closed” during the summer months.
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May 24 – June 14: P-EBT Upload Portal Open
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Data Needed: Student Eligibility for all students F/R Eligible in SY 20–21 and enrolled in your district in June 2021.
- Include graduating seniors.
- Include schools that did not upload during year because students were on campus.
- No school level benefit information needed—this is a statewide benefit amount.
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Upload Classification: “Summer”
More Information on Summer P-EBT
Communications Now Available!
Once our state plan is approved, families will be able to apply for benefits through August 31 to receive Summer 2021 P-EBT benefits. We encourage Local Education Agencies (LEAs) to share the free and reduced-price meal application to families.
You can use as many (or few) of these resources as you would like to get the word out to parents about these new benefits that will help feed children in our state. We have sample communication plans to help you promote P-EBT. All materials are editable and districts may make changes as needed.
Districts can use the ‘It’s More Than a Meal Application’ toolkit to encourage families returning meal applications. This resource is located on the NSLP Meal Application and Verification webpage, under the ‘It’s More Than a Meal Application Toolkit’ dropdown.
Monthly claims are due by the 15th of each month following the claim period. All claims entered in WINS and in OK to Pay status will process for payment at the end of the month.
General Claiming Reminders
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FSMC & Vended Sponsors – Correct your SFSP Average Daily Attendance (ADA) Before Claiming
- Meals claimed in excess of the CAP count for a site will result in a claim error. SFSP sponsors must make Average Daily Attendance (ADA) revisions prior to submitting monthly claims. Specialists must approve revisions before claims can process for payment.
- Revised ADA's will not be approved for claims that go into error status due to meals claimed over the approved CAP.
- Compare the Average Number of Meals to the approved CAP. If the Average exceeds the CAP, increase the ADA in your site calendar and email your Program Specialist.
- Here is a quick equation to determine whether the ADA should be revised: Total Meals Served / Number of Operating Days = Average Number of Meals per day.
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Working with a Food Service Management Company (FSMC) or Vendor? FSMCs and Vended Sponsors cannot be reimbursed for any meals above the 120% of the ADA. Update the ADA prior to submitting the claim for the excess meals to be reimbursed.
- Monthly claim data must be in "OK to Pay" status by 5:00 pm PT on the 15th.
- Didn't submit your claim by the 15th? That's okay! Submit your monthly claim by the 60-day deadline.
- Errors must be resolved for claims to be paid. WINS has multiple edit checks to help resolve issues before your claim is submitted.
- Pro-Tip: Always select “Preview Errors” at the bottom of each site claim once information is entered.
For more detailed reminders and resources, please review the Claim Reminder in our February Update.
Have Questions? Please contact Hydie Kidd, Fiscal Supervisor, or Pam Fravel, Fiscal Analyst.
Discover how to operate the SSO in the upcoming year!
In SY21–22, Local Education Agencies (LEAs) will be allowed to operate the Seamless Summer Option (SSO) in lieu of the National School Lunch Program.
Register Here!
Date: Thursday, August 19
Time: 1–4 pm PT
See you on 6/16 for our next Bi-Weekly Call for program operators offering the National School Lunch Program (NSLP)/ School Breakfast Program (SBP), Seamless Summer Option (SSO), and Summer Food Service Program (SFSP) during the SY20–21.
Register Here
Dates: Every other Wednesday through 6/30/2021
Time: 2–3 pm PT
Reminders
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Follow up emails are not sent after the meeting. If you missed the previous webinar, you can watch the recording from our 6/2 meeting here.
- Save us on your calendar! When you register, there is an option to add us to your calendar at the bottom of the confirmation email.
- A reminder email with your link to log into the webinar is sent 1 hour before the session starts.
Questions? Please contact your OSPI CNS Program Specialist.
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Registration for the Washington School Nutrition Association (WSNA) Summer Conference is open!
Why Attend?
- Over two days you can view a variety of breakout sessions and two keynote speakers!
- You can earn up to 18 CEU's by watching all the sessions!
- You'll have 60 days to view all the sessions you can't view live.
How Much Does Conference Cost?
This year's 2-day virtual event is only $70 for members and $100 for non-members.
Questions? Please email waschoolnutrition@gmail.com.
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The Institute of Child Nutrition (ICN) is the only federally funded national center dedicated to applied research, education and training, and technical assistance for child nutrition programs.
Free Training for You and Your Staff Using iLearn!
The ICN's updated online learning portal, iLearn, provides self-paced, free online learning and offers users the flexibility to complete courses in multiple sessions. The iLearn portal can be used on desktop, laptop, or mobile devices.
View the course catalog today!
ICN added new features that enhance the eLearning experience, including:
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Personalized Profiles: Users can select English or Spanish and their Child Nutrition Program to complete their personalized profile.
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Online Courses in Spanish: iLearn includes ICN’s first Spanish online course, Nutrición 101 4ta Edicion. Users can also select Español in their profile for a translated online experience.
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iLearn @ ICN Mobile App: Child Nutrition Professionals can download the app and iLearn @ ICN on the go!
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Coming Soon - Live Webinars! Child Nutrition Professionals can register and attend ICN's scheduled live webinars on iLearn and keep all information and certificates in one location.
Questions? Please contact the ICN Support Team.
In an effort to increase availability and access to meals, the Grandview School District has recently added a food truck to their program. This move will especially help families with limited transportation.
Marcia Wagoner, the Food Service Director, reported that this vehicle will save time and labor, allowing them to expand distribution. In response to COVID-19 restrictions, the district set up mobile routes to deliver meals, but without a food truck, this was a labor and time-intensive process.
The new truck has modern and kid friendly decals on the exterior. It is easy to identify that the truck is part of the district’s Food Service Program, which may further encourage participation.
In the future, the district hopes to utilize the vehicle for nutrition education and outreach purposes in additional to offering summer meals.
Thanks Grandview SD for your creative efforts with your School Meals Program!
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Sponsors must complete and submit a Food Distribution Sponsor Application annually to receive USDA foods.
Submitting your Application
- Review the Sponsor Application Instructions - they describe how to review, update and submit your application
- Log in to CNP Web.
- Submit your application by June 14, 2021.
IMPORTANT: You will not be able to place USDA Food orders until the application is submitted and approved.
CNP Staff Accounts
Do you need a staff member added to CNP? Or need a previous staff members account deactivated?
Complete and return a USDA Foods User Authorization form for any personnel changes throughout the year.
Delivery Location or Contact Person
Notify us of any changes to the delivery location or delivery contact person. You can request those changes using the Delivery Updates Form.
Questions? Please email Trisha Santee or call 360-725-6204.
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Fill out the SY20-21 Carryover form by June 18!
Sponsors who use diversions can request carryover of this year's processor pounds by submitting the Carryover Request Form. Sponsors will have the entire 2021-22 school year to utilize awarded carryover pounds. Carryover is not automatic, requests must be submitted if you would like to use pounds next year.
Submit Your Carryover Request Form Here
Reclaiming Diverted USDA Foods Reference Sheet
Note: Carryover is not automatic, requests must be submitted if you would like to roll forward your pounds
Questions? Please email Trisha Santee or call 360-725-6204.
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June 14
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Annual Food Distribution Sponsor Application Due in CNP Web.
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June 15
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May Claims Due in WINS.
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June 16
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Bi-Weekly Webinar - Register Here
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June 18
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FDP Carryover Request Form Due - Complete Yours Today!
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June 29
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April Claim 60-day Deadline - if you haven't already, submit your claim!
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July 7–14
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August Order Period Open in CNP Web.
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August 11
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SY21-22 NSLP Annual Updates Webinar - Register Here
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