Planning to operate this summer? Ensure your application is submitted by the recommended deadline to guarantee it’s reviewed before your planned start date.
Questions? Contact your Program Specialist or email summermeals@k12.wa.us.
The SFSP Site Rules for Non-Congregate Meal Service are now translated into the top 10 languages spoken in student homes in Washington State!
English | Arabic | Chinese | Khmer | Korean | Marshallese | Punjabi | Russian | Somali | Spanish | Ukranian | Vietnamese
The Site Rules, along with other program materials, can be found on the SFSP Program Materials & Required Documents webpage.
Questions? Email summermeals@k12.wa.us.
Monthly claims are due by the 15th of each month following the claim period. All claims entered in WINS and in OK to Pay status will process for payment at the end of the month.
General Claiming Reminders
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FSMC & Vended Sponsors – Correct your SFSP Average Daily Attendance (ADA) Before Claiming
- Meals claimed in excess of the CAP count for a site will result in a claim error. SFSP sponsors must make Average Daily Attendance (ADA) revisions prior to submitting monthly claims. Specialists must approve revisions before claims can process for payment.
- Revised ADA's will not be approved for claims that go into error status due to meals claimed over the approved CAP.
- Compare the Average Number of Meals to the approved CAP. If the Average exceeds the CAP, increase the ADA in your site calendar and email your Program Specialist.
- Here is a quick equation to determine whether the ADA should be revised: Total Meals Served / Number of Operating Days = Average Number of Meals per day.
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Working with a Food Service Management Company (FSMC) or Vendor? FSMCs and Vended Sponsors cannot be reimbursed for any meals above the 120% of the ADA. Update the ADA prior to submitting the claim for the excess meals to be reimbursed.
- Monthly claim data must be in "OK to Pay" status by 5:00 pm PT on the 15th.
- Didn't submit your claim by the 15th? That's okay! Submit your monthly claim by the 60-day deadline.
- Errors must be resolved for claims to be paid. WINS has multiple edit checks to help resolve issues before your claim is submitted.
- Pro-Tip: Always select “Preview Errors” at the bottom of each site claim once information is entered.
For more detailed reminders and resources, please review the Claim Reminder in our February Update.
Have Questions? Please contact Hydie Kidd, Fiscal Supervisor, or Pam Fravel, Fiscal Analyst.
During these webinars OSPI CNS will discuss hot topics, highlight important reminders, and provide an opportunity for you to ask questions.
Register Here
Dates: Every other Wednesday through 6/30/2021
Time: 2–3 pm PT
Program operators offering the National School Lunch Program (NSLP)/ School Breakfast Program (SBP), Seamless Summer Option (SSO), and Summer Food Service Program (SFSP) during the 20–21 school year are encouraged to join us for these webinars.
Reminders
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Follow up emails are not sent after the meeting. If you missed the previous webinar, you can watch the recording from our 6/2 meeting here.
- Save us on your calendar! When you register, there is an option to add us to your calendar at the bottom of the confirmation email.
- A reminder email with your link to log into the webinar is sent 1 hour before the session starts.
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OSPI CNS invites you to participate in WA Farm to Summer Week!
Summer is coming! Take the pledge and let us know you're participating in WA Farm to Summer Week, July 12–16!
Including fresh, local foods on your menu increases meal quality and supports local growers. Nutrition and agriculture enrichment activities have been shown to increase kids’ willingness to try new foods.
OSPI Farm to Summer Resources
Questions? Contact your OSPI CNS Program Specialist or Kendra Vandree, OSPI's Farm to Summer contact.
OSPI Child Nutrition created short trainings to assist sponsors in training site staff on various SFSP related topics. You can use these modules during annual training for staff or as a quick training for new employees or volunteers prior to their first shift
You can review these trainings on the SFSP Training Moodle, under the SFSP Short Trainings for Site Staff tile!
Short Trainings
- Training is focused on staff roles as they pertains to SFSP
- Guidance is provided for “traditional” summer operations and do not provide guidance on current waivers and flexibilities
- These short trainings vary in length, but most are roughly 5 minutes
The Washington State Farm to School & Scratch Cooking Institutes will be a professional development opportunity for child nutrition program food service staff. We encourage ECE administrators, educators, and other partners to develop your farm to apply! The focus of this training will be to use more local, Washington grown foods in scratch-made meals.
Whether starting or expanding your farm to school efforts, the Institutes’ two-day intensive will provide training from expert trainers and guest speakers to assist in the development of Farm to School Action Plans. Regular cohort support check-in calls will also be conducted through fall 2021.
Read more & apply here! Applications are due June 11, 2021.
Locations
- August 19-20 – Tribal & Traditional School Foods Institute
- August 23-24 – Central & Eastern Washington Institute
- August 26-27 – Western Washington Institute
Cost
Attending the institute is free for school district or ECE staff and partners within Washington State, thanks to the support of a USDA Farm to School Grant.
Questions? Please email Chris Iberle, WSDA Farm to School Lead at or call 206-714-2757
Child Nutrition Services (CNS) invited the Institute of Child Nutrition (ICN) to conduct several FREE trainings over the coming year. These sessions can be attended by any food services staff, and they offer Professional Standards.
There is a limit of 2 participants from each center per training. We will be offering sessions more than once so there will be more opportunities to attend later in the year.
Trainings
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Food Safety Basics - This session is designed to provide a basic understanding of food safety. Lessons include methods for training staff, how to prevent foodborne illness, and resources for monitoring.
Sign-Up Here
Date: Friday, June 18
Time: 12 - 4pm PT
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Basic Culinary Math - This training allows participants to review and practice basic culinary math skills and focus on key skills such as measuring and converting measurements, scaling recipes, and calculating food costs.
Sign-Up Here
Date: Thursday, June 24
Time: 12 - 4pm PT
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Nutrition 101 - This 8-hour course provides a basic overview of nutrition with an emphasis on the importance of balance in daily food choices and the inclusion of physical activity.
Sign-Up Here
Date: Wednesday, July 7 & Thursday, July 8
Time: 12 - 4pm PT (both days)
Registration Information
Participants register for the training using the pdEnroller platform.
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Each participant must have their own pdEnroller account to sign up for the training if you do not have one currently. You may use this link to create an account, if needed.
- Make sure to edit your profile to include your STARS ID to make getting your STARS credits easier!
- Keep your confirmation email!
- This email is your portal to the training session and additional handouts for the training.
- Pro Tip: You can add events to your calendar via the event page, this way your Zoom access link is available from your calendar.
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Can't Attend?
- Log into your account.
- Select your name in the upper right hand corner.
- Click on 'My Events'.
- Upcoming events appear at the top of your screen, you should see the class and a 'Cancel Registration' button.
- You can cancel your registration at any time using pdEnroller.
- Waitlist Participants:
- PdEnroller notifies CNS of the number of interested participants and automatically creates a waitlist when the session is filled.
- If someone cancels their attendance, pdEnroller automatically notifies the next person on the waitlist and gives them an opportunity to register - keep an eye out in your emails.
IMPORTANT:
- The ICN requires a minimum of 15 registrants per session to conduct the training. If there are not a minimum of 15 registrants, the training will be canceled.
- There is a limit of 25 participants for each session.
Have Questions? Please email Samantha Brueske, Training and Communications Specialist.
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June 15
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Federal SFSP Application Deadline— Please note that it can take up to 30 days to process a complete application. |
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June 15
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May claims due in WINS. |
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June 16
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Bi-Weekly Webinar - Register Here
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June 29
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April Claim 60-day Deadline - if you haven't already, submit your claim!
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