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Last week, OSPI CNS held a webinar discussing the Emergency Operating Costs or what we call - "55% Funds", Pandemic EBT, and what you need to know to prepare for Fiscal Year 22 (FY22)!
Watch the Recording Here
The recording will be available through Zoom until 6/21.
Questions? Please contact your OSPI CNS Program Specialist.
Monthly claims are due by the 15th of each month following the claim period. All claims entered in WINS and in OK to Pay status will process for payment at the end of the month.
General Claiming Reminders
- Monthly claim data must be in "OK to Pay" status by 5:00 pm PT on the 15th.
- Didn't submit your claim by the 15th? That's okay! Submit your monthly claim by the 60-day deadline.
- Errors must be resolved for claims to be paid. WINS has multiple edit checks to help resolve issues before your claim is submitted.
- Pro-Tip: Always select “Preview Errors” at the bottom of each site claim once information is entered.
For more detailed reminders and resources, please review the Claim Reminder in our February Update.
Have Questions? Please contact Hydie Kidd, Fiscal Supervisor, or Pam Fravel, Fiscal Analyst.
CACFP Annual Training
This year's annual training has three required components. CACFP sponsors must certify completion of all training requirements when submitting their Washington Integrated Nutrition System (WINS) sponsor application. Training requirements include:
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Ounce Equivalents 101- Grains are an important part of meals in the Child and Adult Care Food Program (CACFP). Starting October 1, 2021, all program operators will be required to use ounce equivalents (oz. eq.) when menu planning. Discover what “Ounce Equivalents” are and how to implement them.
- The CACFP Annual Updates Webinar - Join us as we discuss the past year, renewal updates, and looking ahead to FY22.
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Child Care, At-Risk Community, and Family Day Care Home Sponsors
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Adult Care Center Sponsors
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At-Risk School District Sponsors
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Annual Civil Rights Training - This session will review the basic requirements of Civil Rights requirements when operating the CACFP. This recorded session will be posted to Moodle by July 15.
Unable to Attend a Live Session? No Worries!
If you are unable to attend any of the live sessions, you will be able to watch the recorded trainings to meet your training requirements. We anticipate recordings will be posted to the CACFP Annual Training Moodle course by July 15, 2021.
Questions? Please contact your OSPI CNS Program Specialist.
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The Child and Adult Care Food Program (CACFP) Program renewal application deadline for Federal Fiscal Year 2021–22 (FY22) is now September 1, 2021.
This change is to better meet U.S. Department of Agriculture (USDA) regulations and will help OSPI Child Nutrition Services maintain compliance surrounding sponsor oversight.
There will be changes to how sponsor budgets must be completed and how administrative costs are tracked. All costs, including food, require prior approval before the cost is incurred. Therefore, budget submissions must be approved prior to the start of the new fiscal year (no later than September 30, 2021).
What does this mean for CACFP sponsors?
- Renewal applications are due by September 1, 2021.
- WINS will open for renewals on July 7, 2021.
- This allows time to complete and submit all sections of the renewal application prior to the deadline.
- CACFP Annual Training
- Training will be conducted in June and posted to the CACFP Annual Training moodle course by July 15.
- This training will include focused training on how to complete an accurate budget with the updated guidelines, so it can be submitted in WINS in a timely manner.
- Meal Distribution Plan and Waiver Request Survey for SY 21–22, FY22 will go live July 1, 2021.
OSPI Child Nutrition will support this transition by providing:
- Training and Technical Assistance.
- Information and resource materials for the renewal process.
- Reminders of renewal due dates via CACFP Newsletters, OSPI Annual Training and the CACFP webpages.
Questions? Please contact your OSPI CNS Program Specialist.
Child and Adult Care Food Program (CACFP) adult care center and child care center sponsors (except emergency shelters and at-risk only programs) are required to collect enrollment and income information from families annually. This information is used to complete a study month and determine the claiming percentages for meal reimbursements.
Information and other forms found on the CACFP Study Month and Eligibility webpage reflect changes to income guidelines and program regulations. Income guidelines are effective July 1, 2021 – June 30, 2022. Updated forms and information are available in both English and Spanish.
For a review of how to complete a study month, please review our recorded training on the CACFP Training webpage, under the 'Study Month' dropdown.
Completing a Study Month for FY 2022
- Complete a study month between July 1 and October 31, 2021.
- Begin no earlier than July 1, 2021.
- Use one calendar month or 30 consecutive days.
- Enter results of the FY 2022 study month prior to entering October 2021 claims, using 10/1/2021 as the “Effective Date”.
- Maintain supporting documentation.
Schools Sponsoring the CACFP
Schools sponsoring the CACFP and the National School Lunch Program (NSLP) may use NSLP free and reduced-price meal applications instead of the CACFP form. Schools are still required to collect enrollment forms from families. A sample enrollment form is located on the CACFP Study Month and Eligibility webpage.
Questions? Please contact your program specialist.
Things are about to get Corn-ey! And you'll leave with many “kernels” of knowledge!
Lunch n’ Learn webinars are short, concise, “power sessions” on specific CACFP-related topics. Most of the topics are based on sponsor suggestions and we will be presenting a different one each month through September!
Register Here (CORRECTED LINK)
Date: Tuesday, June 22
Time: 1:30–2:00 pm PT
During this webinar we will:
- Review the basics of WGR requirements
- Dive deeper into serving Corn products as a grain
- Review some sample products using what we have learned
- Share resources to help you meet the WGR requirements
- Time at the end for a Q&As
Did You Miss a Previous Lunch 'N Learn? Watch the Recording Now!
CACFP specialists are hosting office hours in the coming months. These meetings may be conducted as facilitated discussions highlighting several topic areas, or as a platform for Questions & Answers and open dialogue.
Office hours are meant to be a safe space to learn more about CACFP operations from discussion topics or from the questions other sponsors bring forward. You are welcome to bring your questions or just plan to listen in.
Register to attend an upcoming session!
- Tina Bischoff – Open Q and A
June 8, 2:30–4:30 pm
- Kendra Vandree – Open Q and A
June 8, 2–3 pm
- Jeannette Green – Open Q and A
June 15, 1–2 pm
- Molly Gleason – Open Q and A
June 17, 12:30–1:30 pm
- Terri Adolfson – Food Buying Guide
June 21, 2:00–3:30 pm
- Jessica Condron – Open Q and A
June 21, 10–11 am
- Megan Harlan – Open Q and A
June 21, 1–2 pm
- Nicki Christoferson – Open Q and A
June 24, 2:30–3:30 pm
The Washington State Farm to School & Scratch Cooking Institutes will be hosting a professional development opportunity for child nutrition program food service staff, school & ECE administrators, educators, and other partners to develop your farm to school programs. The focus of this training will be use of more local, Washington grown foods in scratch-made meals.
Whether starting or expanding your farm to school efforts, the Institutes’ two-day intensive will provide training from expert trainers and guest speakers to assist in the development of Farm to School Action Plans. Regular cohort support check-in calls will also be conducted through fall 2021.
Read more & apply here! Applications are due June 11, 2021
Locations
- August 19-20 – Tribal & Traditional School Foods Institute
- August 23-24 – Central & Eastern Washington Institute
- August 26-27 – Western Washington Institute
Cost
Attending the institute is free for school district or ECE staff and partners within Washington State, thanks to the support of a USDA Farm to School Grant.
Questions? Please email Chris Iberle, WSDA Farm to School Lead at or call 206-714-2757
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June 8
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Required Oz. Eq. 101 Training - Register Here!
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June 10
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Required Oz. Eq. 101 Training - Register Here!
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June 15
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May Claims due in WINS
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June 23
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FY21-22 CACFP Annual Updates Webinar for Child Care, At-Risk (Community), and Family Day Care Home Sponsors - Register Here!
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June 29
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April Claim 60-day Deadline - if you haven't already, submit your claim!
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July 15
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FY22 CACFP annual required training posted in the CACFP Annual Training Moodle Course
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July 6
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FY22 Renewal opens in WINS.
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September 1
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FY22 Renewal applications due in WINS - Make sure your training requirements are complete!
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