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Last week, the U.S. Department of Agriculture (USDA) released SP 11-2021, CACFP 10-2021, SFSP 06-2021: Consolidated Appropriations Act, 2021: Effect on Child Nutrition Programs.
This memo provides guidance to Child Nutrition Program operators regarding Sections 743, 764, 767, and 789 of Division A of the Consolidated Appropriations Act, 2021 which:
- Allows the substitution of vegetables for fruits under the School Breakfast Program.
- Prohibits funds from being used to procure raw or processed poultry products from the People’s Republic of China in Child Nutrition Programs.
- Provides guidance related to pricing of paid lunches for the National School Lunch Program, during school year 2021-2022.
- Allows the offering of low-fat (1% fat) flavored milk in the National School Lunch Program and School Breakfast Program.
Questions? Please contact your OSPI CNS Program Specialist.
OSPI Child Nutrition Services developed Site Promotion Kits to help promote and support your SFSP sites this summer!
You can order these kits to be shipped to you at no cost by completing the order form below. Sponsors can order up to one kit per SFSP site they plan to operate this summer.
Order Site Promotion Kits Here
IMPORTANT! Please provide a shipping address that receives UPS/FedEx packages. Packages cannot be delivered to PO boxes.
Kits include:
- 100 Flyers in English & Spanish, 100 Bookmarks, and 5 Sticker Sheets
- And Justice for All Poster
- Site Rules in English & Spanish
- Farm to Summer Week Flyer
- Meal Pattern & Exhibit A Guide
- Site Supervisor Guide in English & Spanish
Questions? Please email summermeals@k12.wa.us.
Planning to operate this summer? Ensure your application is submitted by the recommended deadline to guarantee it’s reviewed before your planned start date.
- Starting between June 1-15? Submit now!
- Starting between June 16-30? Submit by May 21.
- Starting between July 1-15? Submit by June 4.
- Starting after July 16? Submit by June 15.
All applications must be received by June 15, the federal application deadline. Please note that it can take up to 30 days to process a complete application.
Application Materials Include:
Additional application materials can be found on the SFSP Program Materials/Forms webpage.
Questions? Contact your Program Specialist or email summermeals@k12.wa.us.
Training is required for all sponsors who wish to operate the Summer Food Service Program (SFSP).
Sponsor administrators must attend training and then train all sponsor staff.
Required Annual Training
Training requirements depend on if a sponsor has operated the SFSP previously. Please review the SFSP Required training webpage for details regarding training requirements.
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New SFSP Sponsor Training – For organizations and administrators that did not operate SFSP in summer 2020 AND did not operate SFSP during SY 20–21.
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Returning SFSP Sponsors Updates- For organizations that operated SFSP in Summer 2020 but did not operate SFSP during SY 20–21
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Sponsors Continuing SFSP Operation through Summer 2021 Updates – For organizations that operated SFSP in SY 20–21.
How do I Complete Training Requirements?
If you were unable to attend the live training sessions, you are able to review the recordings to meet your training requirements.
Training is now available on the SFSP Annual Training Moodle course! Complete your required trainings today!
NOTE: You must have a Moodle account to participate in the recorded trainings. Please review the SFSP Required training webpage for details on how to complete these steps.
Questions? Contact your Program Specialist or email summermeals@k12.wa.us.
OSPI CNS invites you to participate in Farm to Summer Week- July 12–16.
Join us for the How to Participate in Farm to Summer and Celebrate Farm to Summer Week Lunch n’ Learn!
Register Here
Date: Thursday, May 13
Time: 1:30–2:00 pm PT
Did you Know?
- Including fresh, local foods in the menus increases meal quality and supports local farmers.
- Incorporating nutrition and agriculture enrichment activities into meals service has been shown to increase kids’ willingness to try new foods.
During this webinar we will discuss:
- What Farm to Summer is
- How it benefits your program
- How to participate
- Ways to easily locate local foods
- How to incorporate enrichment activities
- Ways you can start planning now!
Questions? Contact kendra.vandree@k12.wa.us
The April Claim Due Date falls on Saturday, May 15. Child Nutrition Services staff will be available until 5pm on Friday, May 14, to assist with claim errors or questions.
WINS will be available to input claims until 5:00 pm PT, Saturday, May 15. At 5:00pm, WINS will log sponsors out in order to prepare to run the monthly payment process.
Best Practice - Submit claims early in case an error comes up and you need assistance. We will have staff available until Friday, May 14, at 5:00 pm PT.
General Claiming Reminders
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FSMC & Vended Sponsors – Correct your SFSP Average Daily Attendance (ADA) Before Claiming
- Meals claimed in excess of the CAP count for a site will result in a claim error. SFSP sponsors must make Average Daily Attendance (ADA) revisions prior to submitting monthly claims. Specialists must approve revisions before claims can process for payment.
- Revised ADA's will not be approved for claims that go into error status due to meals claimed over the approved CAP.
- Compare the Average Number of Meals to the approved CAP. If the Average exceeds the CAP, increase the ADA in your site calendar and email your Program Specialist.
- Here is a quick equation to determine whether the ADA should be revised: Total Meals Served / Number of Operating Days = Average Number of Meals per day.
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Working with a Food Service Management Company (FSMC) or Vendor? FSMCs and Vended Sponsors cannot be reimbursed for any meals above the 120% of the ADA. Update the ADA prior to submitting the claim for the excess meals to be reimbursed.
- Monthly claim data must be in "OK to Pay" status by 5:00 pm PT on the 15th.
- Didn't submit your claim by the 15th? That's okay! Submit your monthly claim by the 60-day deadline.
- Errors must be resolved for claims to be paid. WINS has multiple edit checks to help resolve issues before your claim is submitted.
- Pro-Tip: Always select “Preview Errors” at the bottom of each site claim once information is entered.
For more detailed reminders and resources, please review the Claim Reminder in our February Update.
Have Questions? Please contact Hydie Kidd, Fiscal Supervisor, or Pam Fravel, Fiscal Analyst.
The 5/19 Bi-Weekly Webinar will focus on SY 21–22 National School Lunch Program (NSLP), School Breakfast Program (SBP), and Seamless Summer Option (SSO) program operations.
While you are welcome to join in and listen to the webinar, please note that the webinar will focus on School Meal Programs in the upcoming school year. We look forward to seeing you in the following webinar on 6/2.
Reminders
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Follow up emails are not sent sent after the meeting. If you missed our last webinar, you can review the recording from our 5/5 meeting here.
- Save us on your calendar! When you register, there is an option to add us to your calendar at the bottom of the confirmation email.
- A reminder email with your link to log into the webinar is sent 1 hour before the session starts.
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OSPI Child Nutrition created short trainings to assist sponsors in training site staff on various SFSP related topics. You can use these modules during annual training for staff or as a quick training for new employees or volunteers prior to their first shift
You can review these trainings on the SFSP Training Moodle, under the SFSP Short Trainings for Site Staff tile!
Short Trainings
- Training is focused on staff roles as they pertains to SFSP
- Guidance is provided for “traditional” summer operations and do not provide guidance on current waivers and flexibilities
- These short trainings vary in length, but most are roughly 5 minutes
Child Nutrition Services (CNS) invited the Institute of Child Nutrition (ICN) to conduct several FREE trainings over the coming year. These sessions can be attended by any food services staff, and they offer Professional Standards.
There is a limit of 2 participants from each site per training. We will be offering sessions more than once so there will be more opportunities to attend later in the year.
Trainings
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Food Allergies - This training reviews food allergies, food intolerance, reading food labels, avoiding cross contact, accommodating students with food allergies, laws regarding food allergies, and educating the community about food allergies.
Sign-Up Here
Date: Thursday, May 13
Time: 12 - 4pm PT
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Basic Culinary Math - This training allows participants to review and practice basic culinary math skills and focus on key skills such as measuring and converting measurements, scaling recipes, and calculating food costs.
Sign-Up Here
Date: Tuesday, May 25
Time: 12 - 4pm PT
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Food Safety Basics - This session is designed to provide a basic understanding of food safety. Lessons include methods for training staff, how to prevent foodborne illness, and resources for monitoring.
Sign-Up Here
Date: Thursday, May 27
Time: 12 - 4pm PT
Registration Information
Participants register for the training using the pdEnroller platform.
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Each participant must have their own pdEnroller account to sign up for the training if you do not have one currently. You may use this link to create an account, if needed.
- Keep your confirmation email!
- This email is your portal to the training session and additional handouts for the training.
- Pro Tip: You can add events to your calendar via the event page, this way your Zoom access link is available from your calendar.
- Can't Attend?
- Log into your account.
- Select your name in the upper right hand corner.
- Click on 'My Events'.
- Upcoming events appear at the top of your screen, you should see the class and a 'Cancel Registration' button.
- You can cancel your registration at any time using pdEnroller.
- Waitlist Participants:
- PdEnroller notifies CNS of the number of interested participants and automatically creates a waitlist when the session is filled.
- If someone cancels their attendance, pdEnroller automatically notifies the next person on the waitlist and gives them an opportunity to register - keep an eye out in your emails.
IMPORTANT:
- The ICN requires a minimum of 15 registrants per session to conduct the training. If there are not a minimum of 15 registrants, the training will be canceled.
- There is a limit of 25 participants for each session.
Have Questions? Please email Samantha Brueske, Training and Communications Specialist.
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May 10
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Annual Trainings uploaded into the SFSP Annual Training Moodle course.
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| May 14 |
Get your April claims in early in case you need assistance! CNS Staff will be available until 5pm PT! |
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May 15
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April Claims due in WINS
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May 19
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Bi-Weekly Webinar - Focusing on SY21–22 School Program Operations
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June 1
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March Claim 60-day Deadline - if you haven't already, submit your claim!
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June 15
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Federal SFSP Application Deadline— Please note that it can take up to 30 days to process a complete application. |
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