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Application materials to operate the Summer Food Service Program (SFSP) or the Seamless Summer Option (SSO) for Summer 2021 are now available!
Application Materials Include:
Additional application materials can be found on the SFSP Program Materials/Forms webpage.
Required Annual Training - Register Now!
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New SFSP Sponsor Training for Summer 2021 – For organizations and administrators that did not operate SFSP in summer 2020 AND did not operate SFSP during SY 20–21.
Register Here
Date: Thursday, April 22
Time: 8:30 am – 4:30 pm PT
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Returning SFSP Sponsors Updates for Summer 2021 – For organizations that operated SFSP in Summer 2020 but did not operate SFSP during SY 20–21
Register Here
Date: Tuesday, May 4
Time: 9–10 am PT
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Sponsors Continuing SFSP Operation through Summer 2021 Updates – For organizations that operated SFSP in SY 20–21.
Register Here for our regular Bi-Weekly Webinar
Date: Wednesday, May 5
Time: 2–3 pm PT
Questions? Contact your Program Specialist or email summermeals@k12.wa.us.
Monthly claims are due by the 15th of each month following the claim period. All claims entered in WINS and in OK to Pay status will process for payment at the end of the month.
General Claiming Reminders
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FSMC & Vended Sponsors – Correct your SFSP Average Daily Attendance (ADA) Before Claiming
- Meals claimed in excess of the CAP count for a site will result in a claim error. SFSP sponsors must make Average Daily Attendance (ADA) revisions prior to submitting monthly claims. Specialists must approve revisions before claims can process for payment.
- Revised ADA's will not be approved for claims that go into error status due to meals claimed over the approved CAP.
- Compare the Average Number of Meals to the approved CAP. If the Average exceeds the CAP, increase the ADA in your site calendar and email your Program Specialist.
- Here is a quick equation to determine whether the ADA should be revised: Total Meals Served / Number of Operating Days = Average Number of Meals per day.
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Working with a Food Service Management Company (FSMC) or Vendor? FSMCs and Vended Sponsors cannot be reimbursed for any meals above the 120% of the ADA. Update the ADA prior to submitting the claim for the excess meals to be reimbursed.
- Monthly claim data must be in "OK to Pay" status by 5:00 pm PT on the 15th.
- Didn't submit your claim by the 15th? That's okay! Submit your monthly claim by the 60-day deadline.
- Errors must be resolved for claims to be paid. WINS has multiple edit checks to help resolve issues before your claim is submitted.
- Pro-Tip: Always select “Preview Errors” at the bottom of each site claim once information is entered.
For more detailed reminders and resources, please review the Claim Reminder in our February Update.
Have Questions? Please contact Hydie Kidd, Fiscal Supervisor, or Pam Fravel, Fiscal Analyst.
As you are planning your summer operation, now is the time to reach out to other sponsors who may be operating in your community! Sponsors who participate in the Summer Food Service Program (SFSP) or Seamless Summer Option (SSO) must coordinate with other sponsors to ensure efforts are not duplicated. Under SFSP, two meals may be served and claimed each day. If children are already receiving two meals from a program sponsor, an additional two meals may not be served and claimed under SFSP by another sponsor.
In Washington, some school districts are required to offer a summer meal program. Check in with your local school district to learn what their summer plans are!
To learn who also may be operating in your community, please reference USDA’s Capacity Builder or contact OSPI.
Questions? Contact your Program Specialist or email summermeals@k12.wa.us.
Per guidance given in CACFP 12-2013, SFSP 14-2013, sponsors that operate both SFSP and CACFP At-Risk Meals are not required to monitor their sites following the SFSP requirements during the summer, in addition to monitoring those same sites again following the CACFP requirements during the school year. Instead, these sponsors may follow the CACFP monitoring schedule year-round.
If sponsors choose to follow the CACFP monitoring schedule year-round, one of the three annual reviews must occur during the summer.
Review for SFSP requirements:
- Include the review of a meal service.
- Must be unannounced.
- One review must occur during the summer.
Review for CACFP requirements:
- At least one must include the review of a meal service.
- At least one must be unannounced.
- Two reviews must occur during the school year.
USDA approved Washington state’s CACFP Monitoring Waiver request and has granted flexibilities for Sponsoring Organizations.
If you opted in for the CACFP Statewide Monitoring Waiver and intend to follow the CACFP monitoring schedule year-round to include your SFSP operation:
- Only 2 monitoring visits are required (1 SFSP & 1 CACFP).
- Both the SFSP & CACFP visit must include the review of a meal service.
- CACFP & SFSP visits may be announced.
USDA granted Nationwide Waivers to allow for all Child Nutrition Program monitoring to be done off-site. Please review the resources below for waiver information, instructions on how to “opt in” for available CACFP waivers, and helpful resources for conducting monitoring visits remotely.
Waivers Information & Off-site Monitoring Resources:
Questions? Please contact your Program Specialist.
From time to time, users have noticed the Washington Integrated Nutrition System (WINS) is slow to advance to a new page or certain functions don’t work well when using Internet Explorer. To stay up to date and continuously improve user experience, Internet Explorer is no longer the recommended browser for accessing WINS.
For the best experience with WINS, use Microsoft Edge or Google Chrome.
Apply for the Summer Meals for Kids Grant (Form Package 412) by Monday, April 26, at 4 pm PT.
The Washington state legislature has provided $250,000 for the Summer Meals For Kids grant.
These funds may be used to:
- Start a new Summer Food Service Program (SFSP).
- Expand the number of meal sites or number of meals offered to children.
- Begin or expand promotion and outreach for a SFSP, such as marketing for Farm-to-Summer Week (July 12–16, 2021).
- Provide training to volunteers or other staff.
- Improve the quality, safety, sanitation, and/or efficiency of meals served in a SFSP.
- Purchase or improve equipment or small wares used in the SFSP.
Here are some ideas from previous applications:
- Marketing materials such as vehicle wraps, billboard space, sandwich boards, or printing of marketing materials (i.e. stickers, door hangers, etc.);
- Meal delivery vans/buses/food trucks;
- Portable plug-in coolers;
- Portable hand-washing stations;
- Gardening equipment and supplies for meal site gardens that are used to provide food to program and/or support nutrition education activities.
These grants are available to all sponsors operating a summer program. If you do not have an EDS or iGrants account, you must create one - get started early! Review our 3/22 Update for more details on getting an EDS account.
Questions? Please email Mikhail Cherniske.
During these webinars OSPI CNS will discuss hot topics, highlight important reminders, and provide an opportunity for you to ask questions.
Register Here
Dates: Every other Wednesday through 6/30/2021
Time: 2–3 pm PT
Program operators offering the National School Lunch Program (NSLP)/ School Breakfast Program (SBP), Seamless Summer Option (SSO), and Summer Food Service Program (SFSP) during the 20-21 school year are encouraged to join us for these webinars.
Reminders
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Follow up emails will no longer be sent after the meeting. If you missed our last webinar, you can review the recording from our 4/7 meeting here.
- Save us on your calendar! When you register, there is an option to add us to your calendar at the bottom of the confirmation email.
- A reminder email with your link to log into the webinar is sent 1 hour before the session starts.
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April 15
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March Claims Due in WINS
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April 21
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Bi-Weekly Food Service Operations for NSLP and SFSP Sponsors Webinar - Register Here
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April 22
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New SFSP Sponsor Training for Summer 2021- Register Here
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April 26
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Summer Meals For Kids Grant Application is Due!
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April 29
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February Claim 60-day Deadline - if you haven't already, submit your claim!
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May 4
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Returning SFSP Sponsors Updates for Summer 2021-
Register Here
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May 5
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Sponsors Continuing SFSP Operation through Summer 2021 Updates - Register Here
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