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Monthly claims are due by the 15th of each month following the claim period. All claims entered in WINS and in OK to Pay status will process for payment at the end of the month.
General Claiming Reminders
- Monthly claim data must be in "OK to Pay" status by 5:00 pm PT on the 15th.
- Didn't submit your claim by the 15th? That's okay! Submit your monthly claim by the 60-day deadline.
- Errors must be resolved for claims to be paid. WINS has multiple edit checks to help resolve issues before your claim is submitted.
- Pro-Tip: Always select “Preview Errors” at the bottom of each site claim once information is entered.
For more detailed reminders and resources, please review the Claim Reminder in our February Update.
Have Questions? Please contact Hydie Kidd, Fiscal Supervisor, or Pam Fravel, Fiscal Analyst.
Who Must Attend Annual Training?
- All institutions participating in the Child and Adult Care Food Program (CACFP).
- All institutions planning to participate in the CACFP in FY 21–22.
- At a minimum, the person responsible for oversight of the CACFP must attend. This training is intended for directors and administrators.
Register Now!
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FY21-22 CACFP Annual Updates Webinar for Child Care, At-Risk (Community), and Family Day Care Home Sponsors
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FY21-22 CACFP Annual Updates for Adult Care Center Sponsors - This recorded session will be available on our CACFP Adult Care Annual Training Moodle by July 15, 2021.
FY21-22 Training Requirements
This year has three components, all CACFP sponsors must certify completion of all training requirements when submitting their Washington Integrated Nutrition System (WINS) sponsor application. Training requirements include:
- The FY21-22 CACFP Annual Updates Webinar - Join us as we discuss the past year, renewal updates, and looking ahead to FY 2022.
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Annual Civil Rights Training - This session will review the basic requirements of Civil Rights requirements when operating the CACFP. This is a recorded session— more details to come.
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Ounce Equivalents Training - You may have read a previous update on what Ounce Equivalents are and how to start implementing them in your programs. Join us for a live training session— more details to come!
Will STARS Credits be Available for These Trainings?
The Department of Children, Youth, and Families (DCYF) has specific requirements for which trainings can offer STARS credits. We are looking into which trainings meet these requirements. We will share more details in upcoming CACFP Newsletters.
Questions? Please contact your OSPI CNS Program Specialist.
From time to time, users have noticed the Washington Integrated Nutrition System (WINS) is slow to advance to a new page or certain functions don’t work well when using Internet Explorer. To stay up to date and continuously improve user experience, Internet Explorer is no longer the recommended browser for accessing WINS.
For the best experience with WINS, use Microsoft Edge or Google Chrome.
Are you interested in connecting with farms or farmers?
Register Here
Date: April 27, 2021
Time: 3:00pm-4:00pm
Join the Farm to ECE Community of Practice call to hear Chris Iberle, WSDA Farm to School Lead, share how early learning programs can connect with farms in their area that are interested in working with child care to supply local foods, or be a part of education. Chris will also talk about new tools being developed to connect programs with farmers and ask for your feedback.
The Farm to ECE Community of Practice is a network of farmers, providers, programs and others interested in learning about farm to ECE in Washington State. To learn more, visit https://wafarmtoschoolnetwork.org/communities-of-practice/farm-to-childcare-ece/.
Lunch n’ Learn webinars are short, concise, “power sessions” on specific CACFP-related topics. Most of the topics are based on sponsor suggestions and we will be presenting a different one each month through September!
Infant Meal Updates
Do you serve infants in your centers? During this session we will discuss what documents are required for infant meals and important reminders!
Register Here
Date: Tuesday, April 27
Time: 1:30–2:00 pm PT
During this webinar we will discuss:
- Combination Store Bought Baby Food
- Ounce Equivalents for Infants
- Upcoming Infant Trainings
- Questions and Answers
Upcoming Office Hours
Office hours are a time for informal question and answer sessions. Join us for a discussion on the infant meal pattern, infant meal records, combination baby food follow up, and ounce equivalents.
Join Live Here!
Date: Monday, May 24
Time: 2–4 pm PT
Please come with questions or items you would like to discuss related to infants.
CACFP specialists are hosting office hours in the coming months. These meetings may be conducted as facilitated discussions highlighting several topic areas, or as a platform for Questions & Answers and open dialogue.
Office hours are meant to be a safe space to learn more about CACFP operations from discussion topics or from the questions other sponsors bring forward. You are welcome to bring your questions or just plan to listen in.
Register to attend an upcoming session!
- Terri Adolfson – Menus
April 12, 2:30–4:00 pm
- Molly Gleason – Open Q and A
April 15, 12:30–1:30 pm
- Jeannette Green – Open Q and A
April 20, 1:00–2:00 pm
- Jessica Condron – Open Q and A
April 26, 10:00–11:00 pm
- Nicki Christoferson – Open Q and A
April 29, 2:30–3:30 pm
Per guidance given in CACFP 12-2013, SFSP 14-2013, sponsors that operate both SFSP and CACFP At-Risk Meals are not required to monitor their sites following the SFSP requirements during the summer, in addition to monitoring those same sites again following the CACFP requirements during the school year. Instead, these sponsors may follow the CACFP monitoring schedule year-round.
If sponsors choose to follow the CACFP monitoring schedule year-round, one of the three annual reviews must occur during the summer.
Review for SFSP requirements:
- Include the review of a meal service.
- Must be unannounced.
- One review must occur during the summer.
Review for CACFP requirements:
- At least one must include the review of a meal service.
- At least one must be unannounced.
- Two reviews must occur during the school year.
USDA approved Washington state’s CACFP Monitoring Waiver request and has granted flexibilities for Sponsoring Organizations.
If you opted in for the CACFP Statewide Monitoring Waiver and intend to follow the CACFP monitoring schedule year-round to include your SFSP operation:
- Only 2 monitoring visits are required (1 SFSP & 1 CACFP).
- Both the SFSP & CACFP visit must include the review of a meal service.
- CACFP & SFSP visits may be announced.
USDA granted Nationwide Waivers to allow for all Child Nutrition Program monitoring to be done off-site. Please review the resources below for waiver information, instructions on how to “opt in” for available CACFP waivers, and helpful resources for conducting monitoring visits remotely.
Waivers Information & Off-site Monitoring Resources:
Questions? Please contact your Program Specialist.
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April 15
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March Claims Due in WINS
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April 27
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Lunch n' Learn: CACFP Lunch n’ Learn: Infant Meal Records
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April 29
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February Claim 60-day Deadline - if you haven't already, submit your claim!
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June 23
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FY21-22 CACFP Annual Updates Webinar for Child Care, At-Risk (Community), and Family Day Care Home Sponsors - Register Here!
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July 15
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FY21-22 CACFP Annual Updates for Adult Care Centers posted in Moodle
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