Upload February and March data to the P-EBT Upload Portal by Tuesday, April 13.
NOTE: The first upload provided benefits from the beginning of the school year through January. Uploading information will be an ongoing process. You must continue to upload information in P-EBT Portal for students to receive the benefits.
Unable to Attend the Webinar?
No worries! Watch the recorded 4/2 P-EBT Webinar for Districts for important updates and reminders!
Steps to Take
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Download the updated Student Eligibility and School Benefit Level Templates — Now available in the Upload portal!
- Do not delete any columns or tabs in the excel spreadsheet.
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Gather eligible student information. Some important reminders:
- Free and Reduced-Price eligibility applies to the entire year.
- Enrollment should reflect current enrollment for students eligible for free and reduced-price meals.
- Update family addresses as needed.
- If eligible students were not included in the initial upload, include them in this upload. They will receive funds since the beginning of the school year.
- Similar to the verification process—Conduct a second-party confirmation review. A second person should review your file:
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Upload the data to the secure portal.
- Reminder: Data must be uploaded in the excel spreadsheet format.
- Only upload your documents once.
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Get the word out to families!
- Work with district partners to determine where you may need to focus promotion regarding P-EBT or the Free and Reduced-Price meal application.
- Send out social media posts! For more promotional materials and ideas, please go to the OSPI P-EBT Information for Districts webpage.
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More P-EBT Benefits Coming Soon!
Eligible families will receive additional P-EBT funds for February and March 2021! Check your P-EBT card balance at https://www.ebtedge.com/
Learn more about P-EBT at www.dshs.wa.gov/pebt or call the P-EBT Hotline at 1-833-518-0282.
Important Information
- Cards are being sent to families—It will take several days for all cards to be printed and mailed.
- We are still cleaning up a few files and clarifying enrollment of students that were included in multiple uploads. P-EBT Upload Portal staff will reach out to you directly with any questions.
- Refer to the DSHS P-EBT Frequently Asked Questions document for common questions and answers. This document is translated into multiple languages and is located at www.dshs.wa.gov/pebt.
- Families can call the P-EBT Hotline at 1-833-518-0282 for support.
- Review the 3/24 Bi-Weekly Webinar for additional information.
Thank you for all you do to support the children in our state.
This guidance is specific to public and/or private schools serving K-12. Schools must use this guidance regardless of the county or phase they are in of Governor Inslee’s Healthy Washington – Roadmap to Recovery plan. Use this guidance to inform how to resume in-person instruction. All decisions should be made in coordination with the local school board and the local health department.
View the full guide here.
This guide includes:
- K-12 Schools 2020-2021 Guidance
- General Information
- Heath screening information
- Drop off and pick up guidance
- Ways to reduce transmission
- What to do if someone develops signs of COVID-19
- Cleaning and disinfecting procedures
Have more questions? Call DOH's COVID-19 Information hotline at 1-800-525-0127.
After a long year of adjusting and giving to others, it's "thyme" to take a moment for yourself.
The Dairy Council wants to celebrate and recognize YOU - child nutrition professionals in our Western region.
This 1-hour inspirational live session will demonstrate three easy, nourishing and re-energizing recipes from Dayle Hayes, MS, RD, and Chef Brenda Wattles, RDN.
It's time to refuel and support your passion!
Register Here
Date: Wednesday, May 5
Time: 4 pm PT
Attendees will receive a Certificate of Completion for 1.0 SNA Credit.
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We are moving to a single Permanent Agreement between OSPI and Child Nutrition Program sponsors that covers all Child Nutrition programs. If eligible to operate additional programs, sponsors no longer have to sign separate agreements as part of the application process.
OSPI anticipated switching all current sponsors to the single agreement during FY 21. This process has taken longer than anticipated. We will reach out to sponsors individually to begin the signature process in the coming months. Thank you for your patience during this time.
During these webinars OSPI CNS will discuss hot topics, highlight important reminders, and provide an opportunity for you to ask questions.
Register Here
Dates: Every other Wednesday through 6/30/2021
Time: 2–3 pm PT
Program operators offering the National School Lunch Program (NSLP)/ School Breakfast Program (SBP), Seamless Summer Option (SSO), and Summer Food Service Program (SFSP) during the 20-21 school year are encouraged to join us for these webinars.
Reminders
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Follow up emails will no longer be sent after the meeting. If you missed our last webinar, you can review the recording from our 3/24 meeting here.
- Save us on Your Calendar! When you register, there is an option to add us to your calendar at the bottom of the confirmation email.
- A reminder email with your link to log into the webinar is sent 1 hour before the session starts.
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Join Us for a Webinar!
Superintendents, school board members, business officials, Title 1 staff, nutrition staff, local leaders, and anybody else involved in CEP planning is encouraged to attend! We recommend attending as a cohort from your district to maximize planning time.
Register Here
Date: Wednesday, April 14
Time: 2–3pm PT
USDA released COVID–19: Child Nutrition Response #82- Nationwide Waiver of Community Eligibility Provision Deadlines in the National School Lunch and School Breakfast Programs.
Similar to the waiver last year, there are significant changes to the date requirements for CEP. The two big changes impacting LEAs directly are the flexibility for the date for calculating the Identified Student Percentage, and an extension for the deadline to apply for CEP.
| CEP Requirement |
Traditional Deadlines |
New SY 2021-22 Deadlines |
| Data Used to Calculate ISP |
April 1 |
Anytime between July 1, 2020 and June 30, 2021 |
| SY 2021-22 – Application deadline |
June 30 |
September 30, 2021 |
Questions? Please contact your OSPI CNS Program Specialist.
Ensure you Receive the Correct Newsletters
To ensure that important information is shared to appropriate groups and that you are able to easily identify which program the newsletter is geared toward. Here are the three options:
- School Meals and Food Distribution Programs Updates
- Summer Meal Programs Updates
- Child and Adult Care Food Program (CACFP) Updates
Next Steps
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If you are on our mandatory list to receive SFSP Updates, you should receive a separate newsletter that includes articles specific to SFSP.
- If you operate the CACFP, you should already be receiving a separate weekly newsletter.
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If you do not receive the SFSP Newsletter by the end of the week:
Questions? Please email Samantha Brueske, Training and Communications Specialist.
Child Nutrition Services (CNS) invited the Institute of Child Nutrition (ICN) to conduct several FREE trainings over the coming year. These sessions can be attended by any food services staff, and they offer Professional Standards.
There is a limit of 2 participants from each district per training. We will be offering sessions more than once so there will be more opportunities to attend later in the year.
Trainings
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Basic Culinary Math - This training allows participants to review and practice basic culinary math skills and focus on key skills such as measuring and converting measurements, scaling recipes, and calculating food costs.
Sign-Up Here - ONLY 8 Registrants (less than 15 registrants = cancellation of class)
Date: Tuesday, April 13
Time: 12 - 4pm PT
Registration Information
Participants register for the training using the pdEnroller platform.
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Each participant must have their own pdEnroller account to sign up for the training if you do not have one currently. You may use this link to create an account, if needed.
- Keep your confirmation email!
- This email is your portal to the training session and additional handouts for the training.
- Pro Tip: You can add events to your calendar via the event page, this way your Zoom access link is available from your calendar.
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Can't Attend?
- Log into your account.
- Select your name in the upper right hand corner.
- Click on 'My Events'.
- Upcoming events appear at the top of your screen, you should see the class and a 'Cancel Registration' button.
- You can cancel your registration at any time using pdEnroller.
- Waitlist Participants:
- PdEnroller notifies CNS of the number of interested participants and automatically creates a waitlist when the session is filled.
- If someone cancels their attendance, pdEnroller automatically notifies the next person on the waitlist and gives them an opportunity to register - keep an eye out in your emails.
IMPORTANT:
There is a limit of 25 participants for each session. Each participant must have their own pdEnroller account to register.
Have Questions? Please email Samantha Brueske, Training and Communications Specialist.
May orders open Wednesday, April 7, and will close Wednesday, April 14, at 4pm.
Surplus orders will open Thursday, April 15, at 1pm for groups 1 - 3, and 2pm for all other groups. Surplus closes Friday, April 16, at 4pm.
For more information on your group number, please review the Order and Delivery Schedule.
Ordering
- To place an order - log-in to CNP Web.
- Your Food Distribution Application must be completed (including certified and submitted) before you can place an order.
- Ordering Instructions
- Reminder:
The Ordering and Receiving webpage has multiple resources to assist you in placing your ordering including; instructions, order and distribution schedule.
Important Reminders
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Confirmation of USDA Foods If you’re scheduled to receive a USDA Foods Delivery, you should receive an appointment confirmation from the carrier. Please remember to reply to the carrier confirming receipt of appointment.
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To update or change your delivery contact person, please complete the Delivery Updates Form.
Questions? Please email the Food Distribution Office or call 360-725-6204.
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Delivery will now take place no later than April 30!
Since most districts are unavailable during Spring Break, the April delivery period has been extended .
Please note, carriers may not be able to meet your usual scheduled delivery dates. Carriers will contact you to confirm your delivery appointment.
To update or change your delivery contact person, please complete the Delivery Updates Form.
Questions? Please email the Food Distribution Office.
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April 7
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Bi-Weekly Food Service Operations for NSLP and SFSP Sponsors Webinar - Register Here
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April 12
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2nd P-EBT Upload Due |
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April 15
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March Claims Due in WINS
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April 29
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February Claim 60-day Deadline - if you haven't already, submit your claim!
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