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The U.S. Department of Agriculture (USDA) recently released COVID-19: Child Nutrition Response #58 - Nationwide Waiver of Area Eligibility in the CACFP At Risk Afterschool Care Component. This waiver:
- Allows schools and afterschool care centers, regardless of their location, to serve at-risk afterschool meals and snacks to students after the regular school day
- Is effective immediately through December 31, 2020.
- Washington will participate in this waiver.
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Reminder: At Risk sponsors must provide organized regularly scheduled education or enrichment activities.
Questions? Please contact your OSPI CNS Program Specialist.
New USDA Guidance on At-Risk Meals
The U.S. Department of Agriculture (USDA) recently released SP25, CACFP14, SFSP14-2020: Questions and Answers Relating to the Nationwide Waiver to Allow Summer Food Service Program and Seamless Summer Option Operations through December 2020.
Question #2 clarifies that Child and Adult Care Food Program (CACFP) At- Risk programs may operate at the same time as SFSP programs.
- Yes. Both programs can operate simultaneously during implementation of COVID-19: Child Nutrition Response #56.
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As noted in SP 13, CACFP 07, SFSP 06-2020:
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SP 14, CACFP 08-2020 Question #15 states:
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Sponsors can operate both programs at the same or at different sites.
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Sponsors may allow children to pick up multiple meals from each Program at one time.
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Under SFSP and SSO, up to two meals or one meal and one snack, per child, per day, in any combination except lunch and supper are allowed.
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Under CACFP At Risk, up to one snack and one meal per child per day are allowed.
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If distributing all meals at one time at the same site each Program must keep accurate meal counts and claim only the meals served for that specific Program.
- At Risk meals must be served after the school day has ended and include an enrichment activity.
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The USDA recently released COVID-19: Child Nutrition Response #58 - Nationwide Waiver of Area Eligibility in the CACFP At Risk Afterschool Care Component. This waiver:
Reminders
Sponsors interested in operating At Risk Afterschool Meals have important steps to take for this fall. Last week, we sent out important reminders regarding the operation of this program.
- Interested sponsors must complete the At Risk Pre-Qualification Survey. This survey will help interested organizations determine if they are eligible to participate in the CACFP At Risk program in the upcoming year.
- At Risk Meals Recorded Webinar: If you were unable to join OSPI CNS for the CACFP Operations During the COVID-19 Pandemic Weekly Call last Thursday, we discussed important information regarding At-Risk programs. View the recording here.
- Annual Training for Community At-Risk Sponsors: At Risk Afterschool Meals Program Sponsors must attend Annual Training specific to this program.
Which Child Nutrition Program should you operate this fall?
Under COVID-19: Child Nutrition Response #56, eligible sponsors have the option to operate the Summer Food Service Program through December 31, 2020. As Child and Adult Care Food Program Sponsors, you have program options available:
- At Risk Sponsors- After school care only
- Operate CACFP to provide At Risk meals/snacks after the school day has ended.
- Operate SFSP to provide meals and snacks.
- To sponsor the At Risk program, you must complete the At-Risk-Prequalification-Survey-FY21 to assess your eligibility for the program.
- At Risk Sponsors- All-day care
- Operate CACFP At Risk meals/snacks after the school day has ended & Operate SFSP to provide meals/snacks during the day.
- Operate CACFP At Risk meals/snacks after the school day has ended & Coordinate with the local school district to provide SFSP meals/snacks during the school day.
- Operate CACFP to provide 2 meals & a snack (must complete a study month).
- To sponsor the At Risk program, you must complete the At-Risk-Prequalification-Survey-FY21 to assess your eligibility for the program.
- Traditional Childcare
- Operate CACFP to provide 2 meals & a snack (must complete a study month).
- Coordinate with the local school district to become a delivery stop for SFSP meals (these meals would be claimed by the School Food Authority).
- Refer families to the OSPI Organizations Providing Meals Map.
- ECEAP/Head Start
- Operate CACFP to provide meals/snacks
- Coordinate with the local school district to provide meals/snacks through SFSP
- Operate CACFP to provide meals/snacks & Coordinate with the local school district to provide meals/snacks through SFSP
IMPORTANT: Children may not receive more than the number of reimbursable meals allowed in each program for which they are eligible.
Questions? Please contact your OSPI CNS Program Specialist.
The U.S. Department of Agriculture (USDA) recently released SP 25, CACFP 14, SFSP 14-2020: Questions and Answers Relating to the Nationwide Waiver to Allow Summer Food Service Program (SFSP) and Seamless Summer Option (SSO) Operations through December 2020.
Highlights
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Question #6 - If an SFA that opts to participate under COVID-19: Child Nutrition Response #56 served meals through NSLP/SBP between the beginning of the school year 2020-2021 and December 31, 2020, may they claim those meals under SFSP/SSO instead?
- Yes, SFAs which have been approved to participated in SSO/SFSP pursuant to Waiver #56 may claim meals served under SFSP or SSO rather than through NSLP/SBP.
- Meals would be reimbursed at the Free rate.
- However, any student who paid for their meals must receive a refund for the meal payments.
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Question #11 - If an SFA opts to participate under the non-congregate waivers for breakfast, is the SFA required to offer non-congregate meals for lunch?
- No. However, if schools have elected to implement the non-congregate waiver they must offer the same meals to every enrolled student whether they attend virtually or in person.
- This is consistent with the response to Question #1 of SP 24, CACFP 13, SFSP 13-2020.
Questions? Please contact your OSPI CNS Program Specialist.
Common Questions and Answers
You asked - we've put together the answers! Please review the Operating CACFP During COVID-19: Fall 2020 FAQ for more information.
Reminders
- You must submit your WINS application AND if you are doing a meal service that is different than your regular operation or taking advantage of any waivers you must also complete a Meal Distribution Plan for your renewal application to be considered complete.
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Sponsor Profile
- USDA requires CACFP sponsors to report names and birthdates for Responsible Principals. This information must be submitted in WINS and is used to check the National Disqualified List to ensure that they are still eligible to operate a federally funded Child Nutrition Program.
- Responsible principal is the responsible individual(s) for the program.
- The responsible “principal” is any individual who holds a management position within, or is an officer of, an institution or a sponsored center. [7 CFR 226.2]
- At a minimum, this would be the CEO/President/Owner, the CACFP Contact, and the CACFP Claim Contact.
- The responsible principal's birthdate will only be seen by CNS staff and personnel that have edit access to the WINS application.
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Training Requirements
Annual Training is required for continued participation in the CACFP. Please review the Training Update for more details.
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Management Plans
The management plan is only needed for sponsors of multiple sites. If you do not see this populate, verify that you have selected “Are you participating as a Sponsoring Organization" under Sponsor Type in the Sponsor Application.
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IRS Documentation Upload
Nonprofit, tax exempt sponsors will need to upload proof of their 501 ( C ) 3 status into the Sponsor Application during renewal this year.
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Sponsors Who Contract Meals
- New for FY21 - You must complete the Contract Fact Sheet Module in WINS. The purpose of the fact sheet is to gather information about food service contracts including food service management companies, vendors, proper procurement, contract start and signature approval dates. Sponsors with inter-district/interagency agreements are not required to complete this action.
- Instructions are available in WINS.
- Log into WINS
- Go to the 'Info' tab
- Select 'WINS Documentation and Job Aides'
- Select the 'Completing Contract Fact Sheets in WINS' guide for step-by-step instructions.
Questions? Please contact your OSPI CNS Program Specialist.
CNS met with the CACFP Operations During COVID Workgroup to gather best practices, discuss resources, and discover what tools OSPI CNS could share with CACFP sponsors to help during this time.
Weekly Call Updates
Thanks to your feedback, we will be switching our calls to be held every other week. Please join us every other Thursday through the end of October! We adjusted this meeting and everyone who has registered should have received an email via Zoom.
See you this Thursday, 9/24!
Register Here
Date: Every Other Thursday through October 29, 2020
Time: 10 am - 12 pm PT
The first part of our meetings will be OSPI CNS and partners sharing information followed by Q&A. This week we will be focusing on frequent questions from you in the latter half of the presentation.
Please hold a space on your calendar on Thursdays from 10 am - 12 pm PT. Reminder emails with your link to log into the session are sent 1 hour before the session starts.
Weekly follow up emails with a copy of the slides are sent to everyone registered for the session, even if they did not attend. We will not be posting recordings to the CNS webpages due to rapidly changing information .
Please keep an eye out in your inbox for these emails, if you do not see them in your inbox please check your SPAM box.
Join Washington state Farm to ECE leaders for a training on how to incorporate Farm to ECE strategies into your care setting. This training will share strategies for buying local foods, incorporating nutrition education and garden education into your program, and starting a preschool garden.
Register Here
Date: Saturday, October 24, 2020
Time: 9:00 am - 3:30 pm PT
Child Care Centers, Family Day Care Home Sponsors, and At-Risk Program Community Sponsors
If you did not attend the live annual training session on on 8/19/2020, you may watch the recorded session to meet training requirements for CACFP.
During this webinar, we cover USDA program updates, hot topics, Civil Rights, and more! IMPORTANT UPDATE: During the live training session we provided inaccurate information regarding the definition of race and have corrected this in the recorded training.
The Recorded FY 21 Annual Updates Training is now available!
We have created a handout with detailed instructions on accessing the training and getting credit for participation.
To get started you must create a Moodle Account to view this training if you do not have one already.
STARS Credits
Those who watch the recorded Annual Training and input their STARS ID by 9/30/2020 are eligible for STARS credits. OSPI CNS will input your credits by October 31, 2020. Please check for your credit after this date.
Annual Training Requirements
Annual Training is required for continued participation in Child and Adult Care Food Program (CACFP). At a minimum, the person responsible for oversight of the CACFP must participate in annual training. This training is intended for directors and administrators, and monitors are encouraged to participate. At a minimum, the person responsible for oversight of the CACFP must attend. This training is intended for directors and administrators. Monitors are encouraged to attend.
This training is mandatory; the FY2021 renewal agreement will not be approved until the appropriate person has attended training.
Questions? Please contact your OSPI CNS Program Specialist.
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Adult Care Center Sponsors
Annual Training is required for continued participation in Child and Adult Care Food Program (CACFP). At a minimum, the person responsible for oversight of the CACFP must participate in annual training. This training is intended for directors and administrators, and monitors are encouraged to participate. At a minimum, the person responsible for oversight of the CACFP must attend. This training is intended for directors and administrators. Monitors are encouraged to attend.
This training is mandatory; the FY2021 renewal agreement will not be approved until the appropriate person has attended training.
Virtual Training - Emailed
The recorded training is now available! We directly emailed all Adult Care Center sponsor contacts with a link to the training. We encourage you to watch this recorded training before beginning your renewal in WINS, as it contains important details.
Participation is recorded when you register for the training and OSPI CNS is notified when you complete the session. There will be no certificate or confirmation email sent for your participation in the training.
Those who watch the recorded Annual Training and register with their STARS ID are eligible for STARS credits until 9/30/2020.
Have questions? Please email Megan Harlan, Program Specialist.
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The USDA’s Team Nutrition initiative released the CACFP Trainer’s Tool: Serving Milk is available in English and Spanish online on TN's Serving Milk Bingo webpage. Team Nutrition will announce the availability of printed copies at a later date.
The CACFP Trainer’s Tool: Serving Milk is meant for educational and training purposes only. No prize, award, or gambling may accompany the use of this training tool.
Please share this information with CACFP institutions in your State, and encourage them to share this with program operators.
For questions or more information, please contact TeamNutrition@usda.gov.
Earn up to 7 hours of Continuing Education Credits!
The National CACFP Sponsors Association is hosting the Child Nutrition Saturday Summit on October 3, 2020!
Registration is $49 - Register Today!
This summit will review several key topics:
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Planning Menus & Recipes During COVID Shortages
Menus require planning and forecasting as well as recipe and menu development. Create safe menus while facing pandemic shortages by seeing how popular foods can be versatile and support your program.
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Prep to Plate: CACFP Portion Sizes
CACFP portioning can be confusing on paper, and in practice many more questions come up. See correct portion sizes illustrated and get answers to common real-world portioning and service questions. Get tips for the kitchen and find out what tools help compliance and reduce food waste.CN Labels & Product
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Formulation Statements: Hands-on Practice
When should you request a CN Label or PFS? Is the crediting documentation for your product acceptable? Get clarity on common issues related to inaccurate or misleading product documentation. USDA will provide guidance on accepting documentation for meal pattern requirements and share sample Product Formulation Statements and CN Labels. Learn how to assess crediting documentation using sample CN Labels and Product Formulation Statements.
- And More!
Team Nutrition has just released some of your favorite Standardized Recipes with new yields. The new recipes provide crediting information to make preparing and serving delicious meals for young children in home childcare and adults in centers easier in the Child and Adult Care Food Program (CACFP).
What’s been added?
- Over 40, 25 and 50 Adult-serving CACFP recipes!
- Over 40, 6-serving CACFP recipes for home childcare!
New recipes include: Rice Vegetable Casserole, Local Harvest Bake, and Pizza Green Beans!
For questions or more information, please contact TeamNutrition@usda.gov.
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September 24
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Weekly CACFP Operations During COVID Webinar - Register Here
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September 29
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Last day to submit your July claims! 60-Day Claim Deadline
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September 30
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Renewal Due - Make sure to complete your Application, MDP, and Training Requirements!
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