It’s Q&A time again! We have had a lot of great questions come from our biweekly office hours. Here are some of the most recent:
Q: If a contractor has a DES contract, do we still need to report in Access Equity?
A: Any statewide contracts used still need to be entered into Access Equity if subcontractors are used. If DES manages your public works contracts, they will enter your contract into their version of the B2Gnow platform on your behalf.
Q: What if a contract period is complete but subs never log in to confirm? Do we have to wait?
A: You can send a message through the contract to both the prime and subcontractor(s) using the Alert tab. If they still don’t confirm the amount the prime paid them, you can confirm the payment yourself which will close the audit for that month.
Q: How do I resolve an audit discrepancy in an audit?
A: Go back to the prime for actual payment records (dates/amounts). Reconcile, then update and resolve the discrepancy.
Q: What if a sub wasn’t fully paid?
A: Escalate with the prime (and, if needed, get all parties on a call). There isn’t an alternate enforcement step inside the system.
Q: Is Access Equity mainly for credit toward certified firms?
A: The core purpose is transparency—knowing where the money goes. It also encourages certified sub use, but tracking is the mandate.
Q: Will incomplete audits be excluded from reporting?
A: Yes. Only completed audits are reported. If only the sub confirmation is missing, you can mark it confirmed.
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