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IMPORTANT! When creating Organizational Unit to Cost Center Relationships you should select your agency’s default cost center.
It has come to our attention that there are 499 Org Unit to Cost Center Relationships that are not assigned to the appropriate agency default cost center. In preparation for the Workday transition, these relationships need to be updated.
Please make these updates by February 27, 2026.
The following spreadsheet is organized by Business Area, Org Unit Object ID, and the current Cost Center Relationship object ID that needs to be updated to the agency default Cost Center.
To fully correct your cost centers, processors will need to make these updates in two parts:
- Part 1 - Correct the Org Unit Cost Center
- Part 2 - Carry over the corrected Cost Center to Position Cost Distribution
See below for details on updating (Winshuttle scripts are available for updating both).
Part 1: Correct the Org Unit Cost Center
Update the Org Unit’s Relationships (1001) infotype record.
For agencies with more than 30 records:
1. Submit updates via Winshuttle script: PP01 Org to Cost Center Rel 1.
2. Proceed to Part 2: Carry over the corrected Cost Center to Position Cost Distribution.
For all other agencies, please complete the following steps:
1. In the Maintain Organizational Unit (PO10) transaction, enter the Org Unit Code from the spreadsheet and select the Relationships (1001) infotype and click the Overview button.
2. Select the current Cost Center relationship record and click the Copy button.
3. Update the “Valid from” date to current first day of pay period.
4. Change the ID of related object (Cost Center) to the default agency value in the following format (note: do not use the format in the dropdown box): AFRS Agency (3-digit) + 0000000 + WA01 (example: 1050000000WA01)
5. Click enter button.
6. Click the Save button.
7. This will bring you to a new Copy Relationships screen, click the Save button.
8. Click the Yes button to delimit the previous record.
9. Proceed to Part 2: Carry over the corrected Cost Center to Position Cost Distribution.
Part 2: Carry over the corrected Cost Center to Position Cost Distribution
Update the Cost Center of each position that is assigned to the Org Unit on the position’s Cost Distribution (1018) infotype.
For agencies with more than 30 records:
- Submit updates via Winshuttle script: PP02 1018 Update 1.
For agencies with less than 30 records:
- In the Maintain Position (PO13) transaction, enter the Org unit related position. Select the Cost Distribution Infotype and click the copy button.
2. Enter the same effective date as the updated Org Unit to Cost Center relationship and click enter to bring in the default Master Cost Center.
3. Click the Save button.
4. Click the Yes button to delimit the previous record.
For more information, refer to the Position – Maintain Cost Distribution user procedure, following the “You are updating the Cost Distribution for an existing position” path. Ensure the proper update of the Cost Center using the format listed above (user procedures have not yet been updated with the default cost center values).
The updated Org Unit to Cost Center relationship will also create a new Organizational Assignment infotype (0001) record for employees that have positions assigned to the updated org unit.
Additional information:
- This communication was sent to the OFM GovDelivery HRMS Communications topic
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