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Resources for Managing Concurrent Employees

Concurrent employees—those working for two state agencies simultaneously—are rare but require extra administrative coordination from Supervisors, HR, and Payroll teams. Clear and proactive communication between both employers is essential to managing schedules, preventing pay discrepancies, and ensuring accountability to employment terms. Additionally, timely internal communication among Supervisors, HR, and Payroll is crucial to keeping system data accurate. This ensures proper compensation, benefits management, and compliance with state and agency policies. Effective collaboration helps streamline processes and minimize challenges associated with concurrent employment. Below are available resources to assist agencies in effectively managing concurrent employees.

Available Resources

OFM Provided:

• HRMS Support Hub:
  • Concurrent Employment Action (PY)
  • Concurrent Employment Action (PA)
  • List Employees Related by Reference Personnel Number Report
  • Hourly Rate per Assignment - Create New Record
  • Hourly Rate per Assignment - Change Existing Record

• OFM Website
  • MyPortal Login – Concurrent Employment\
  • HRMS data definitions
  • HRMS Data Validation Guide
  • Civil service rules
  • Collective bargaining agreements

State Agency:

• Washington State Ethics Board
• Department of Labor & Industry
• Office of the Attorney General

Federal Information:

• Federal Register - Standard for Determining Joint Employer Status
• NLRB Joint-Employer Standard – 2023 Final Rule Fact Sheet

Questions?

OFM Help Desk

HeretoHelp@ofm.wa.gov

360.407.9100