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OFM State Human Resources and the HRMS Data Stewards have recently finalized updated data definitions for the work location fields in HRMS. This data definition activity began after State HR received a number of questions and heard about challenges raised by agencies around the use of work location data at the enterprise level. Agencies shared concerns about missing or unclear guidance on specific scenarios and processes, especially after the pandemic and many employees started working full time from home. The new and revised data definitions answer many of the questions raised and provide clarity on how work location data is used and should be coded for specific scenarios. This improved documentation will allow agencies and the enterprise to use work location data more consistently to make decisions across multiple policy areas.
These data definition improvement activities are part of ongoing work by the HRMS Data Stewards to achieve more accurate and consistent workforce data.
Work Location Data Definitions
The following definitions have been revised:
- Unique Facility Indentifier (UFI) Code
The following fields have been newly defined:
- Duty Station County
- Tax Authority
- Worksite
The new and revised definitions can be found in the HRMS Data Definitions Resource Guide and in HRMS F1 Help.
Position Telework Data Definitions
Data definitions for the Position Telework field in HRMS – known as Telework (POS) – have also been updated to more clearly define telework when determining position eligibility. The updated definitions can be found in the HRMS Data Definitions Resource Guide and in HRMS F1 Help.
Questions?
For questions about the data definitions or coding guides, contact your agency’s HRMS Data Steward or email State HR at StrategicHR@ofm.wa.gov.
For technical assistance, contact:
Questions?
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