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COVID-19 vaccine ordering is open in the IIS as of September 24. We encourage you to place smaller, more frequent orders in alignment with your monthly Recommended Order Quantity (ROQ).
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COVID-19 vaccine orders will initially be processed each Wednesday. However, the first day of COVID-19 order processing will be Tuesday, September 29 due to the end of the federal fiscal year. We will resume processing on Wednesday the following week.
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2026-2027 COVID-19 vaccine order sets are now available in the IIS. All providers must submit a Respiratory Vaccine Choice form to select RSV and/or COVID-19 vaccine order sets for the respiratory season. You will not have access to a respiratory order set without a completed form. Completed forms can be sent to WAChildhoodVaccines@doh.wa.gov.
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COVID-19 vaccines are under allocation and there will be a limited number of doses available each week.
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Use last year's data to plan orders. Review your clinic's monthly vaccine administration from the 25-26 respiratory season and use the Recommended Order Quantity (ROQ) calculation to determine appropriate quantities.
- Use the Pediatric Respiratory Doses Administered Spreadsheet 2025-26 to review administration data from past seasons. Check out the tabs at the bottom of the spreadsheet to see data for RSV, Flu, and COVID-19 vaccines.
- The ROQ calculator helps determine how many doses of vaccine your facility should order. The calculator does not account for seasonality or other factors that may impact need.
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Stop administration and return 2025-2026 COVID-19 vaccine using the Vaccine Return process once you receive your first shipment of the 2026-2027 formulation.
- Reconcile inventory of 2025-2026 COVID-19 vaccines in the IIS using the category "Spoiled" and reason "Expired BUD"
- Remember to submit the return before inactivating the vaccine in the IIS
- Allow at least 3 days for order approval from time of submission for accountability checks
- Orders need to be in "Pending State Approval" status in the IIS by close of business the weekday before the processing day
- If there is not enough vaccine in allocation, orders will be reduced based on the Vaccine Allocation and Equity Plan
Additional Resources
You may notice a delay in order processing next week, September 28 to October 2. This is due to annual end of fiscal year processing on the CDC's vaccine ordering system. We appreciate your understanding and partnership.
As the seasons change and we move into the stormier months, please take a minute to review your facility's . The plan outlines what to do in an emergency and helps you to determine whether vaccines should be transported off-site or sheltered in place.
Remember - in an emergency, a transfer request does not need to be completed or require pre-approval for emergency transport. Emergency transport should be in accordance with your facility's Vaccine Management Plan.
If vaccines are exposed to out of range temperatures, contact the manufacturers to determine viability. If the guidance or determination is unclear, please contact us at WAChildhoodVaccines@doh.wa.gov before taking any additional action. Make sure to report the excursion in REDCap immediately.
You may find the following resources helpful:
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