|
Reminder: DOH offices are closed Thursday, January 1st, 2026.
Please be mindful of shipping delays, limited or no shipping days, and plan your vaccine orders accordingly. Orders that were submitted after December 9th may not ship before January 5th. Please note that there will be no vaccine deliveries made during the week of New Year's. You can place an order off your typical schedule if needed. Please ensure your accountability reports are up to date prior to placing orders to ensure expedited processing. It's also a good idea to update your shipping hours in your provider agreement if needed. Check out the holiday shipping calendar on our website for more information.
Please note that the Vaccine Coordinator Training modules will be unavailable beginning December 31st, 2025 as we prepare updated content for the new year. The 2026 Vaccine Coordinator Training modules will be available starting January 15th, 2026. Thank you for your understanding.
Don't forget that annual provider agreement renewal is right around the corner in March/April! All vaccine coordinators and back-ups will need to have completed the 2026 training modules for renewal.
Join us for the next CVP Training Series on Thursday, January 15th to learn more about new RSV product ordering, improvements to the annual Vaccine Coordinator Training and changes to our Temperature Excursion Reporting policy.
Date: January 15, 2026
Time: Noon - 1:00pm PDT
Primary Audience: Providers, vaccine coordinators, and staff that participate in the Childhood Vaccine Program
Register Here
Starting January 1, 2026, all temperature excursions must be reported immediately through your REDCap portal. Timely reporting of temperature excursions helps ensure vaccines remain safe and effective before being administered to patients. Prompt review of excursion details allows for quick determination of vaccine viability, protecting patients and preventing the use of compromised vaccine.
Please do not wait until you submit your monthly temperature logs to report an excursion.
To report a temperature excursion:
- Log in to your REDCap portal and select "Report temperature excursion and vaccine viability."
- Gather any viability information you have from the manufacturer and your DDLs, along with a list of the affected vaccines.
- Follow the prompts in the form and submit your report. We will reach out if we need any additional details.
- Once your excursion report is submitted, you won't need to complete another viability survey when submitting your monthly temperature logs. However, when you submit your monthly temperature logs you will still need to note the temperature excursion in your REDCap survey.
- At the beginning of your monthly survey under the storage unit affected select “Yes” for “Did a temperature excursion occur over this month for this unit?”
- At the end of the monthly survey, you’ll see this question: “Have you completed a vaccine viability survey for this excursion?" If you’ve already reported the excursion, simply select "Yes" and continue with the rest of the form.
If you have any questions or need help with a temperature excursion, please email us at wachildhoodvaccines@doh.wa.gov and we will connect you with our Storage and Handling Coordinator.
Our Vaccine Temperature Monitoring Logs have been updated to make documentation easier and to meet current accessibility standards. All refrigerator, freezer, and ultra-cold storage logs are now combined into a single document. The new fully fillable PDF allows you to record daily temperature readings on your computer or print the form for handwritten entries.
Reminder: You must check vaccine temperatures twice each workday, when you start and end your shift, and write them on the log. Each morning, also record the highest and lowest temperatures the unit reached in the past 24 hours (the min/max reading). As a final step, reset or clear the min/max readings.
Expanding Provider Network This year, the WVA partnered with the Department to successfully onboard 32 new providers, strengthening our joint commitment to vaccine access across the state.
Ensuring DBA Accuracy As part of our compliance activities, our team worked in partnership with CVP providers to verify DBA accuracy, ensuring that funds flow seamlessly to support vaccines in arms. The goal is to complete DBA reverification for all providers in early Q1 2026.
Looking Ahead to 2026 We are excited to continue collaborating with CVP stakeholders in the coming year - welcoming new providers, maintaining DBA accuracy, and ensuring a sound funding system. Together, we’ll keep building a strong foundation for vaccine delivery statewide!
Check your calibrations! Please take time now to check your storage units and thermometers to make sure they are current and not expired. Checking early can help prevent delays during provider agreement renewal in the spring.
Don't know where to look? Calibration expiration dates can usually be found on the calibration certificate.
|
