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With the holidays quickly approaching, please be mindful of shipping delays, limited or no shipping days, and plan your vaccine orders accordingly. December 10th is the last day you can submit a vaccine order to receive the delivery before January. Please note that there will be no vaccine deliveries made during the week of Christmas and New Year's. You can place an order off your typical schedule if needed. Please ensure your accountability reports are up to date prior to placing orders to ensure expedited processing. It's also a good idea to update your shipping hours in your provider agreement if needed. Check out the holiday shipping calendar on our website for more information
Join us on January 9th at noon for a training focused on the new Vaccine Coordinator Training that will replace the CDC's You Call the Shots (YCTS) in 2025. This training is comparable to the YCTS training content with the addition of Washington State Vaccine Program specifics. It will cover all the important information needed to participate in Washington’s Childhood and Adult Vaccine Programs.
Primary and back-up vaccine coordinators must complete this annual training requirement within the current calendar year, prior to their provider agreement renewal deadline. It is also best practice to have all staff who handle and administer vaccines complete the training as well.
We are working on getting continuing education credits for nurses, medical assistants, and pharmacists/pharmacy techs. Stay tuned for more details.
Register for the Training!
During the recent widespread power outages, we saw an increased loss of Beyfortus RSV doses. This is due to the short window of time this product can be out of range according to Sanofi’s Stability and Storage data (see table below).
Each dose of Beyfortus costs the Childhood Vaccine Program $395, so any loss at that price point is a concern. If you carry Beyfortus product and don’t already have remote alerts and/or alarm systems enabled for after-hours temperature events, we recommend upgrading to this feature. If you have a vaccine loss over $10,000 you could be required to purchase or update equipment to include remote alerts to help reduce the risk of future incidents as outlined in our Vaccine Loss Policy.
As a reminder, you should always contact the manufacturers to determine vaccine/product viability after a temperature excursion as stability information may be updated or factors such as previous excursions could impact viability. You can refer to the Temperature Excursion Guide for more information.
Beyfortus Stability & Storage
This message is to inform you of the FluMist Replacement Program for product purchased through the Childhood Vaccine Program. The Replacement Program allows for the replacement of unused, expiring FluMist doses, at no cost, to help you maximize product usage opportunities. AstraZeneca has contracted with McKesson Specialty Health (MSH) for implementation of this Replacement Program. This contract is between AstraZeneca and McKesson.
If providers would like to take advantage of this replacement program, they can contact the AstraZeneca Replacement Program by phone or by email, as detailed in the instructions included. Pdf version available on-line.
Eligibility Guidelines are described below, and requests for replacements can be made between Monday, December 2, 2024 and Friday, January 31, 2025 by 7:00 pm CST (5:00 pm PST)
- Doses must have been purchased on the CDC contract. Private doses are not eligible for the FluMist® Trivalent Replacement Program for CDC.
- Product expiration date must be on or before February 2, 2025.
- AstraZeneca will replace expired doses of FluMist® while supplies last.
Important Notes:
- Follow all instructions provider by McKesson Specialty Health (MSH).
- Pack the expired/expiring doses as instructed and available for shipping or pick-up the following business day. Expired doses of FluMist do not have to be returned cold.
- Doses can only be replaced in increments of 10. The minimum number of doses that can be replaced is 10 doses. Multiple eligible lot #’s can be used to achieve multiple of 10.
- Request will be rounded down to the nearest 10
- MSH validates vaccine received against request.
- If the doses received match request, doses will ship within 72 business hours.
- If doses received are in excess of the request, only doses requested will be shipped.
- Additional doses received in excess of the request will not be replaced.
- If doses received are less than requested, only the doses received (rounded down to the nearest multiple of 10) will be replaced.
- Request for expiring doses cannot be made more than 14 days prior to the expiration date on the sprayer.
- All doses requested for replacement must be received by Saturday, February 15, 2025. Replacement product will not be shipped until qualifying doses are received.
- Any doses received after February 15th will not be replaced.
Example: Provider request 20 doses be replaced
- McKesson receives 20 doses, 20 doses will ship for replacement.
- McKesson receives 30 doses, 20 doses will ship for replacement.
- McKesson receives 18 doses, 10 doses will ship for replacement.
For questions about this program, please contact the FluMist® Replacement Program for CDC at 1-877-633-7375 or flumistreplacement@mckesson.com.
All providers that directly enter immunization data in the IIS will get an automatic prompt to select an eligibility category for patients 19 years and older. Previously, this automatic prompt was only seen for patients under 19 years old. This change went live on December 2nd.
While adding administered vaccinations to a patient record in the IIS, you will be directed to the Eligibility Update screen. Select the appropriate eligibility status from the drop down box, then select continue, as seen in the image below.
 You can visit our CVP/AVP eligibility page here for more information on the categories. As a reminder, even though Adult Medicare is an option to select in the drop-down menu, publicly supplied AVP vaccine cannot be administered to individuals with Medicare.
In addition to the new AVP eligibility categories you will also notice a slight change to the names of the following Childhood Vaccine Program (CVP) eligibility categories.
| Current IIS Eligibility Category Name |
Future IIS Eligibility Category Name |
| CHIP |
CVP Eligible - CHIP |
| Private Insurance |
CVP Eligible - Private Insurance |
The Washington State Department of Health is hosting a Whooping Cough (Pertussis) Updates Webinar on Thursday, December 5th at 12:00PM. REGISTER HERE.
This webinar will cover:
- Clinical manifestation and treatment of whooping cough
- Vaccine recommendations for whooping cough
- Whooping cough coverage in Washington state
- Whooping cough surveillance in Washington state
Health care providers, pharmacists/pharmacy techs, school nurses, and anyone else interested in this topic are invited to attend. The webinar will be recorded and continuing education (CE) credits are available for nurses and medical assistants. We are in the process of applying for CEs for pharmacists/pharmacy techs. We hope you will be able to join us!
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