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Flu vaccine and RSV products for the 2024-2025 season are available to order. COVID-19 vaccine for the 2024-2025 season is expected to be available to order starting Tuesday, September 3, 2024. Childhood flu orders will be processed weekly initially and more frequently once we receive additional allocation. It can take up to two weeks from the approval date to receive your shipment. Please remember to plan mass vaccination clinics later in September and early October when more flu vaccine is available.
Things to Remember:
- All respiratory products can be ordered at any time - you do not need to wait for your assigned ordering window to place an order for these products
- Place smaller orders more frequently, rather than large orders
- Orders may be reduced to meet allocation and product availability - the goal is to ensure all providers receive some product
- Providers are required to carry and offer all ACIP recommended vaccines for the population they serve.
- We expect all providers to have flu and COVID-19 vaccine available. (DOH-authorized specialty providers may not be required to carry flu and COVID vaccines)
- If small infants are served, nirsevimab is expected to be available.
The Washington Vaccine Association’s (WVA) 2024-25 Vaccine Assessment Grid (“Grid”) has been updated with this season's respiratory season products and has been posted to the WVA’s website in both PDF and Excel format.
The 2024-25 Grid lists vaccines and immunizations and their corresponding CPT codes that are part of the dosage-based assessment (DBA) process. All providers, health insurance carriers, and third-party administrators (TPAs) should complete the DBA each time a CVP product is administered to a commercial/private insured child. In effect, the Grid is the equivalent to a fee schedule. The 2024-25 Grid amounts increased from the 2023-24 Grid amounts. Additionally, there are both new CPT codes and NDC changes in addition to the Grid amounts. The new Grid amounts apply to all listed vaccines and immunizations for dates of service after July 1, 2024, and adjudication fee schedules should be updated, accordingly.
As part of FDA’s actions, the 2023–2024 Moderna and Pfizer-BioNTech COVID-19 vaccines are no longer authorized for use in the United States. To minimize the risk of vaccine administration errors, providers should:
- Remove all 2023–2024 mRNA COVID-19 vaccines from storage units immediately, even if they are not expired.
- Return ALL unused 2023–2024 COVID-19 vaccines to the CDC's centralized distributor. Providers must use the category "Spoiled" and the reason "Expired BUD" to reconcile and submit the return of these vaccines in the IIS. Please do not use the "Recall" category.
It is an expectation of enrollment in the Childhood Vaccine Program that providers order COVID-19 vaccine and all other routine vaccines recommended by the ACIP (Advisory Committee on Immunization Practice) for the population they serve. This ensures children receiving care at enrolled sites have access to all routinely recommended vaccines in their medical home without needing to be referred elsewhere. This helps avoid missed opportunities to vaccinate especially in rural areas where health care access is limited. Additionally, there is no special equipment needed to store COVID vaccine and it can be ordered in much smaller quantities than when the vaccine was initially available through the COVID Vaccine Program.
Making COVID vaccines available at enrolled facilities is especially important now because where patients can receive COVID vaccine changed with the commercialization of this vaccine. For example, Medicaid will not pay for vaccines outside of the Childhood Vaccine Program, so Medicaid (and uninsured patients) may be turned away from pharmacies. It is important that CVP providers have vaccine available for their patients as they may not be able to receive vaccines elsewhere.
To ensure access to COVID vaccine, it needs to be available at all enrolled facilities even if it’s just ordering the minimum quantity (10 doses) so that you have some vaccine on hand.
Health care providers are the most trusted sources of vaccine information, and a strong recommendation to your patients to get vaccinated can help them feel more confident that vaccines can benefit them and keep them doing the things they love. Resources from this campaign provide messaging you can use in patient outreach, guides for having conversations about vaccines, fact sheets you can give to patients who have questions about flu, COVID-19, and RSV vaccines, and resources to share with other health care provider colleagues.
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