Receiving Vaccines that are Missing from Orders

Providers may notice missing vaccines or no vaccines in the order when trying to receive vaccines.

This is due to a bug in the WAIIS that occurred in orders submitted between January 31^st and February 6^th where the NDCs dropped from random vaccines in random orders.

If there are other vaccines that show in the order receive these through the order and this should remove the order from the Inbound Order list.

For vaccines that are not showing in the inbound order, those will have to be manually added through the Search/Add feature under Lot Numbers. See the inventory guide for instructions (pgs. 1-2). 

We are sorry for the inconvenience this is causing. We are working to resolve the bug and find a way to clear those blank orders out of the Inbound Orders.

CVP Training Series this Thursday

Please join us this Thursday, February 15th, 2024 at noon to learn how to renew your Childhood Vaccine Program provider agreement in the IIS. 

Topic: Provider Agreement Renewal Process

Date: February 15, 2024

Time: 12 noon 

Intended Audience: Providers and Vaccine Coordinators for the Childhood Vaccine Program 

Join the Training Session 

 Webinar ID: 851 4240 2545

Passcode: 673609

Provider Agreement Renewal Begins March 1st

It is almost that time of year again! Childhood Vaccine Program provider agreement renewal will begin in the IIS on March 1st. Renewal is organized by county so be sure to check the Renewal Schedule to find yours. There are many resources available to help you with this process: 

• CVP Training Series on Thursday, February 15, 2024
• Provider Agreement Renewal Guide
• Renewal FAQ

You can get a head start on renewal by completing the following: 

• check all thermometer calibrations are up to date. 
• gather your practice profile data for 2023 which includes the number of children served in your clinic by age range and eligibility status. 
• primary and back-up vaccine coordinators should complete the required You Call the Shots training modules listed below.

Complete Required Annual Trainings

Prepare now for provider agreement renewal by completing the two You Call the Shots courses that are required annually for all primary and back-up vaccine coordinators.

Follow these instructions to complete the courses, then take the post-test and course evaluation through the CDC TRAIN site. After successfully completing these steps, you will receive a training certificate. These training certificates should be kept with all other program documentation in your Childhood Vaccine Program binder or files.  

• Course WB4724: Vaccines for Children (Module 16)
• Course WB4723: Vaccine Storage & Handling (Module 10)

When searching the course catalog in TRAIN, please use the course numbers shown above to ensure you complete the correct courses. Please do not complete the You Call the Shots AUDIT ONLY VERSION trainings like the one shown below.

FluMist Supply Update

FluMist vaccine is no longer available to order. Many providers had submitted orders for FluMist in mid-January before we knew that this vaccine would no longer ship out.

The orders of FluMist placed since mid-January will not ship. McKesson stopped shipping FluMist at that time due to the short expiration date in relation to the order date.

If you have pending FluMist vaccine to receive in the IIS, please reject that vaccine in your Inbound Order page in the IIS to clear that order out.

We apologize for the inconvenience.

Abrysvo Update

Seasonal administration of Abrysvo for pregnant people ended January 31st, 2024 in Washington state. Abrysvo will not be available for ordering for pregnant teens from the Washington Childhood Vaccine Program as of February 1st. 

Remaining Abrysvo in your inventory should be held until its expiration date. Abrysvo shipped through the CVP does not expire until March 2025 and can be used for the next season. 

Are You Storing Pfizer COVID Vaccine Correctly?

Recently, we have identified providers who are storing Pfizer COVID vaccine incorrectly. If your clinic orders Pfizer COVID vaccine products, please check to make sure you are storing it correctly according to the COVID Vaccine At-A-Glance Guide.

• Never store any Pfizer COVID vaccine products in a regular freezer (i.e. where you store other frozen vaccines like Varicella, MMRV, and Moderna COVID vaccine).
• The new Pfizer COVID 12+ pre-filled syringes must be stored in the fridge.
• Single dose vials and multi-dose vials of all Pfizer COVID vaccine products must be stored in an ultracold freezer or the fridge. Vaccine can only be used for up to 10 weeks once placed in the fridge.
• Use Beyond-Use-Date labels:
• When storing single or multi-dose vials in the fridge to indicate the shortened expiration date.
• After puncturing a multi-dose vial to indicate the vaccine can only be used for up to 12 hours after puncture.
• See additional guidance below for BUDs when storing single or multi-dose vials at room temperature.

Providers urged to be on the lookout for measles cases

A recent COCA (Clinician Outreach and Communication Activity) was issued in the wake of rising cases of measles in the United States. There have been 23 confirmed cases and two outbreaks from the beginning of December to the end of January. Most cases were among children that had not received an MMR containing vaccine.  A review of how to manage potential case was reviewed: Isolate, Notify (state department of health), Test to verify diagnosis, Manage response (post-exposure prophylaxis), and Vaccinate. You can find a copy of the full message at the following link.

Mpox vaccination recommendations highlighted in recent CDC message

There continues to be small clusters of mpox (monkeypox) cases in the U.S. Severe cases of mpox, some ending in death, also are continuing to occur. In light of these findings, CDC published a Clinician Outreach and Communication Activity message asking providers to educate and vaccinate individuals eligible to receive mpox vaccine. You can find more details on this communication at the following link.

Free Virtual Training on Motivational Interviewing

In partnership with the Central Oregon Health Council, Boost Oregon proudly offers a FREE, virtual, one-day motivational interviewing workshop. Learn about the core skills, practices, and spirit of motivational interviewing with special applications to vaccine conversations and cultural contexts for BIPOC populations. All levels of experience are welcome!

Register here

For questions about the immunization schedule, the Immunization Information System forecast, or any other immunization clinical questions, please send an email to ImmuneNurses@doh.wa.gov. Check out the Immunization Training web page for more resources and training opportunities.

Double Check Email Addresses

Check the email addresses in your provider agreement in the IIS. RedCap uses the email addresses listed in the provider agreements and we see many emails bounce back each month due to typos. 

If you need to correct an error, please email WAChildhoodVaccines@doh.wa.gov to request your provider agreement be returned for edits. 

Provider Support Specialist Regional Assignments

Your regional Provider Support Specialist may change as we switch around our regional assignments. To avoid a delay in correspondence, be sure to email us at WAChildhoodVaccines@doh.wa.gov or call us at 360.236.2VAX instead of personal email addresses or phone numbers. 

RIISE and IZ Gateway Connection Live in WAIIS!

Through the Refugee Immunization Information System Exchange Project (RIISE) via the IZ Gateway, Washington State recently went live with an interface connection between the IIS and the CDC Electronic Disease Notification System (EDN). This allows for real-time data exchange between EDN and the IIS, which will ensure overseas immunization information for refugees is transmitted electronically and accessible to local community providers. For questions about this project please contact IISDataExchange@doh.wa.gov.