Temp Log Best Practices

The Office Of Immunization receives thousands of temperature logs every month that need to be reviewed and processed quickly. To help with this process, providers should make sure to:

1. Fill out your clinic’s name.
2. Fill out the name of the storage unit the temperature log refers to.
3. Fill out your provider PIN.
4. Fill out the month and year this log refers to.
5. Circle the F or C to indicate if you are measuring temperatures in Fahrenheit or Celsius.

Other best practices & requirements include:

• daily min/max temperature
• time of day
• staff initials
• room temperature

Need Your Order Approved Quickly?

In order to process your order quickly, we must have your monthly reports including your completed temperature logs for the previous month, inventory report submitted in the IIS, and if your clinic is an aggregate reporter your Doses Administered Report submitted in the IIS. Without these reports, we can not approve your vaccine order so please ensure that you submit your reports prior to submitting your vaccine order.

Vaccine Transfers Require Approval First

The vaccine transfer request process has now moved to an electronic process in the IIS, however, we want to remind you that we must approve the vaccine transfer in the IIS before vaccine can transfer between clinics. Please ensure your vaccine transfer request is approved prior to moving any public vaccine.

Vaccine Online Transfer Guide

Vaccine Transfer Checklist

Flu Vaccine Dosing Algorithm for Children Aged 6 Months Through 8 Years

Children aged 6 months through 8 years require 2 doses of influenza vaccine administered a minimum of 4 weeks apart during their first season of vaccination if:

• They are receiving flu vaccine for the first time
• They did not receive a total of at least two doses of flu vaccine before July 1, 2021 or
• Vaccination history is unknown

Patients who received two or more doses at any time before July 1, 2021 only need one dose.

2021-2022 Influenza Vaccination Recommendations Webinar

CDC staff provided updates on the Advisory Committee on Immunization Practices (ACIP) recommendations for the 2021-2022 influenza vaccination season and guidance for co-administration of influenza and COVID-19 vaccines on September 9, 2021. A copy of the slides and the recording are available for viewing on the COCA Call webpage.

Routine Immunizations and School and Child Care Immunization Requirements Webinar

The Washington State Department of Health is hosting an immunization webinar on September 15, 2021, from 12pm to 1pm. The webinar will cover strategies to catch up children and adolescents on routine immunizations, and updates to school and child care immunization requirements in the state of Washington. Continuing education credit will be offered for attending the webinar and completing an evaluation. CE is available for nurses, medical assistants, pharmacists, and pharmacy technicians. The webinar will be recorded and made available within the coming weeks.

AAP’s COVID-19 Vaccine Confidence Campaign and HPV Provider Toolkit

The American Academy of Pediatrics (AAP) has launched a media campaign encouraging parents to get their children age 12 and older vaccinated against COVID-19. This campaign includes a COVID-19 Vaccine Campaign Toolkit, television and radio PSAs in English and Spanish, social media campaigns, animated science explainers, and videos of pediatricians from around the United States giving testimonials and answering commonly asked questions. The campaign will roll out nationwide, with a particular focus on areas of the country with high rates of vaccine hesitancy.

The Office on Women's Health (OASH) released a provider toolkit titled HPV VAX NOW in Your Clinic: A Guide to Improving HPV Vaccination Rates among Patients Ages 18–26. The toolkit acknowledges the important role that healthcare providers and their staff play in protecting young adult patients against HPV-related cancers with the HPV vaccine.

For questions about the immunization schedule, the Immunization Information System forecast, or any other immunization clinical questions, please send an email to ImmuneNurses@doh.wa.gov. Check out the Immunization Training web page for more resources and training opportunities.

Update to Vaxelis Manufacturer

Previously the manufacturer for Vaxelis was set up as Merck in the IIS. Most EHRs were set up with Merck Sanofi Pasteur Vaccine Company, or MSP, as the manufacturer.

To eliminate errors or issues with the transfer of data we have updated the manufacturer in the IIS to MSP.

We are currently working through updating inventories to reflect this change. If you cannot receive an order due to an incorrect Vaxelis manufacturer, please let us know and we can adjust the manufacturer for you promptly so you can receive your inventory in the IIS.