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Dear Class of 2020 Students and Parents,
Our plans to celebrate the Class of 2020 are taking shape and we are excited to share them with you.
We have developed a plan to provide an opportunity to photograph seniors at school. We know how important a graduation photo is for students and their families to mark this important milestone. This process was developed based on current data and guidance from the Fairfax County Health Department and the Centers for Disease Control and Prevention (CDC). It includes specific practices for social distancing and steps to prevent the spread of COVID-19.
We ask for everyone’s cooperation to make sure all seniors and their families have a safe and enjoyable experience during their scheduled time. The photo op event will be hosted outside. It will be facilitated in an expedited drive-thru fashion (3-5 minutes per student) over multiple days. Graduates (dressed in cap and gown) and their families will remain in their vehicle until it is time to be called to the set-up area. All photographs must be taken within a 3-5-minute time frame to allow for seamless transition to the next student. Graduates and their family who choose to walk to the school will be accommodated.
Diplomas will be distributed on Monday-Wednesday, June 1-3, please see the e-notify messages sent each Friday with details on pick up and drop off. Please bring your diploma and diploma cover for this photo opportunity. We will be reaching out via eNotify to provide more detail about the photo opportunity later today.
Health and Safety Requirements:
We will follow all health guidelines as provided by the Health Department.
- Students and family members (in one vehicle) will have a health survey completed by a staff member on the scheduled day of their photo op.
- Social distancing of 6 feet or more will be maintained at all times.
- Photo-op will last no more than 3-5 minutes.
- Per CDC guidelines, students and family members will wear facial masks until the time that they have their photo taken.
- Per CDC guidelines, there will be no more than 10 persons total permitted at the photo location including FCPS staff.
- Persons over the age of 65 will not be permitted at the photo op UNLESS they are currently residing within the student’s household.
Staff members (1-2) will be present at the informal photo opportunity. For the safety of our graduates, families and staff will not be able to shake hands or engage in physical interaction. A professional photographer will be available to take a photo of graduates. Families will be able to order photos and purchase through the photographer at a later date.
We will continue to provide updates and information about graduation activities, and we look forward to honoring the senior class in the weeks to come.
Sincerely,
Dr. Floyd
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Dear Families:
I am pleased to write with information about the production of our Class of 2020 Virtual Graduation and Celebration Video. Our current streaming date for the pre-recorded Virtual Graduation and Celebration Video is Tuesday, June 30, 2020 at 11 AM on channel 99. More details will follow on how to stream and watch the video. The Virtual Graduation Ceremony also will be broadcast on FCPS Channels 21, 25, and 99 at a date and time to be determined.
The purpose of this video is to celebrate our seniors, acknowledge their achievement of earning their high school diploma, and create a keepsake memory for them. The format of this video will be a hybrid between a traditional graduation ceremony and a celebration of our seniors’ accomplishments. We hope to include some of our graduation traditions and speeches, as well as highlights of what makes our school and Class 2020 special. Although the video does not replace an in-person graduation, we are excited about this opportunity to honor our seniors as safely as possible.
Your senior will receive communication from Herff Jones and partners Marching Orders and Stage Clips in addition to Woodson HS in his or her fcpsschools.net account. The emails will detail both how to upload the student’s photo (preferably in cap and gown) and the text that will be shown when the student’s name is announced. For uniformity, the photo should be a portrait-style image of the face, head and shoulders with a solid background and must be compatible with the K-12 educational environment and good citizenship. The photograph and text must be submitted by Thursday, June 11, 2020 at 12PM.
To participate, your student must reply that he or she wishes to do so. If your student confirms that he or she wants to participate, but does not provide a photo, then the school will upload his or her senior yearbook photo for use during the ceremony. If your student does not want to participate, please email Kathy Martin, Assistant Principal by Monday, June 8, 2020 at 12PM.
Please review the email with your senior to ensure that the necessary timelines are strictly met.
Your student may also choose to upload an optional individual student video clip. This 10-15 second clip will not be included in the virtual graduation and celebration video. Instead, the optional video clip will be made available only to the individual student through a unique URL that will be sent by the vendor’s email to such student. Each such student may download his or her individual clip to personal social media and digital platforms, if the student wishes.
All student submissions (including name, photo, and student biographical information for official, school-sponsored activities and awards, and other student message) must be consistent with the K-12 educational environment and with good citizenship and will be subject to review by school officials.
After the streaming of the Class of 2020 Virtual Graduation and Celebration Video, students and parents will be given directions on how to download the video as a personal keepsake.
The goal for our school is to have participation by all seniors who wish to do so in accordance with the above information. We want to ensure that every such student is represented and be able to provide every such student with a lasting memory and keepsake that can be revisited for years to come. We look forward to celebrating our seniors as a school community, and we are excited about having your senior participate in this celebration.
Sincerely,
Dr. Floyd
Principal
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