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TO: Licensed Child Day Centers, Licensed Family Day Homes, Licensed Family
Day Systems
FROM: Jeffrey Williams, Director
DATE: January 4, 2023
RE: Provider Portal Updates and Revised Initial and Renewal Applications
for Licensure
The Office of Child Care Health and Safety (OCCHS) is pleased to announce that child day programs are now able to submit initial applications, renewal applications, modification requests, and other documents through a provider portal effective January 4, 2023. Utilizing the portal will help avoid mailing delays and ensure that your documents are submitted securely to the OCCHS. We are hopeful that you will find the eForm format to be user friendly and easy to navigate. A quick reference guide on using the portal can be found on the Department’s Child Care VA website and is attached to this memo for your convenience. As a reminder, the Department is not collecting licensing application fees through June 2023.
Additionally, the initial and renewal applications for licensure have been revised in order to condense the number of pages, include hyperlinks to the Department’s website and the Code of Virginia where applicable, remove the requirement to submit certain items at renewal unless a change has occurred, and to fully comply with the requirements of Chapter 5 of Title 59.1 of the Code of Virginia related to conducting business under an assumed or fictitious name.
As of January 1, 2020, § 59.1-69 of the Code of Virginia began requiring that any person (i.e. entity), including any individual, corporation, partnership, association, cooperative, limited liability company, trust, joint venture, government, political subdivision, or any other legal or commercial entity, file for a fictitious name through the Virginia State Corporation Commission (VSCC) prior to doing business under a name different from that of the legally operating entity. Therefore, the Department will now require proof of a fictitious name through the VSCC prior to including a program name, different from that of the legal business entity name, on a license issued to a child day program. Additional information about fictitious name requirements and how to file for a fictitious name can be found on the VSCC website.
The revised applications can be found online for the program type specific to your facility in the Provider Section of the Department’s Child Care VA website.
The OCCHS will continue to accept previous versions of the initial and renewal applications for licensure through March 31, 2023.
Please contact your licensing inspector if you have any questions.
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