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Virginia Department of Human Resource Management - March 2024 |
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March 21, 2024
Dear Human Resource Directors:
The Virginia Information Technologies Agency (VITA) and the Department of Human Resource Management (DHRM) have partnered to provide non-COV agencies access to the automated state employee telework form.
Identify agency administrators
The first critical step in this process is that each agency must identify at least two people to fulfill the role of an agency administrator for telework forms. Agencies cannot begin telework agreements without completing this step. Responsibilities of an agency administrator include assigning and maintaining the following security roles within the telework form application:
- Initiator: Initiates the telework form sent to the employee
- Reviewer: Reviews telework agreements prior to agency head, secretary and chief of staff approvals, or if those telework agreements are returned for updates
- Agency head and any designee: responsible for approving telework requests for one day a week
ACTION REQUIRED: Please send the names of at least two agency administrators for your agency to covapps@vita.virginia.gov.
Next steps and training
Please review the training materials and video tutorials available on the VITA website. Tutorials include:
- How to complete your form as an employee
- How to process forms as a manager
- How to process forms as an agency reviewer, agency head, secretary or Chief of Staff
- How to start the form process as an initiator
- How to assign roles as an agency administrator
For questions related to the training or the Administrator role, please contact covapps@vita.virginia.gov. For questions related to the Telework Policy, please contact policy@dhrm.virginia.gov.
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Published by the Virginia Department of Human Resource Management
www.dhrm.virginia.gov
101 N. 14th Street, 12th Floor
Richmond, VA 23219 |
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