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November 18, 2022
Policy 4.10 - Annual Leave Amended
Dear HR Directors:
In our commitment to recruit and retain veterans, we have made some updates to the Annual Leave Policy (4.10). We have updated the annual leave accrual rate to include a veteran’s service in the military, National Guard or Reserves. This change will be in effect starting on 1/10/2023 and will apply to current and new employees. This change will not be retroactive and will apply going forward. Service includes:
• Active duty military;
• National Guard or Reserves active or inactive duty; or
• Full-time State or Federal National Guard duty.
For current employees:
Effective 1/10/2023, the annual leave accrual rate for current employees who are veterans will be adjusted based on their total years of service in the military, National Guard or Reserve. Employees must submit Form DD-214 validating their years of service to their Agency’s HR department. The HR Department will calculate total years of service by adding to their current state service, the net active service, total prior active service and total prior inactive service from Form DD-214. The HR department will adjust the Leave Eligibility Service Date in Cardinal.
Example: Veteran was hired 2 years ago with no previous state service and has 20 years of service in the military. Their current accrual rate is 4 hours of annual leave per pay period (under 5 years.) Their new accrual rate will be 8 hours of annual leave per pay period.
For new employees:
Effective 1/10/2023, the annual leave accrual rate for new employees or rehires who are veterans will be adjusted based on their total years of service in the military, National Guard or Reserve. New hires/rehires must submit Form DD-214 as a part of their onboarding paperwork to their Agency’s HR department, showing the total years of service. The HR Department will calculate total years of service by adding the net active service, total prior active service and total prior inactive service from Form DD-214. The HR department will adjust the Leave Eligibility Service Date in Cardinal.
Example: Veteran is hired with no state service and 15 years of Reserve service. They will accrue 7 hours of annual leave (15-19 years) per pay period instead of 4 hours of annual leave (under 5 years.)
We would like to give a special “THANK YOU” to the following HRDs who provided their input as we were developing this policy update:
Mary-Margaret Allen – Dept of Transportation
Antoinette Johnson – Dept of Veteran Affairs
Jeremy Kaplan – State Police
Rebecca Lane – Dept Wildlife Resources
Stacy Pendleton – Dept of Behavioral Health and Developmental Services
Renee Wilson – Dept of Environmental Quality
The Annual Leave Policy and the Service Credit Policy Guide have been updated with this new information. Please contact the Policy team with any questions.
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