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November 4, 2022
Updated Policy 4.20 – Family and Medical Leave
Dear HR Directors:
The Department of Human Resource Management (DHRM) has updated Policy 4.20 – Family and Medical Leave (FML). Effective January 10, 2023, Policy 4.20 changes the 12-month measurement period from the fixed 12-month period using the Leave Year to a rolling 12-month period.
A rolling 12-month period looks back to the previous 12 months prior to the requested period of FMLA leave in determining the number of Family Medical leave hours available. Agencies must:
• Calculate the amount of FML taken during the previous 12-month period; and
• Determine the amount of FML available for the current request.
The amount of FMLA leave available to the employee is determined by the amount of FML taken during the previous 12-months. Each time an employee uses FML, the remaining unused balance of the 480 work hours is adjusted.
In accordance with the requirements established in the Family Medical Leave Act for communicating changes to the 12-month measurement period, agencies must communicate this change to all agency employees no later than Thursday, November 10, 2022, which is 60 days prior to the effective date of the revised policy. Additional requirements are outlined in the DHRM Policy Guide - Transition to 12-Month Rolling Period.
DHRM will provide a one-hour webinar on Thursday, December 8, 2022 at 3:00 p.m. to review the 12-Month Rolling Period and the transitional requirements.
Please register for this webinar at https://attendee.gotowebinar.com/register/1958511011412335118
Please send any questions to the DHRM Policy Mailbox.
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