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Agencies can now begin processing FY26 June One-Time bonus payment data. Follow the specific instructions below based on whether your agency used the Cardinal Legislative Salary Increase Tool or opted out.
For Agencies Who Opted Out of the Tool
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Manual Entry: These agencies are responsible for manually entering bonus data into Cardinal using Reward Type (SLB) and Earnings Code (DBN).
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Mass Upload: Opted-out agencies may use the mass upload process, but templates must be populated.
- The standard Rewards and Recognition Query (V_HR_REWARD_RECOGN_MASS_DATA) can be used to populate the Rewards and Recognition mass upload template.
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Note: Bonus queries are unavailable for opted-out agencies. Ensure the correct values are used by referencing the May 13 forum presentation or SPO’s Payroll Bulletin.
For Agencies Using the Cardinal Legislative Salary Increase Tool
After business unit verification is completed in the tool, HR Administrators and Payroll Administrators must complete the following steps:
Step 1: Run Bonus Queries
HR Administrators run two new queries to extract data for the mass upload templates:
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Bonus Extract for Reward & Recognition: V_HR_LEG_BONUS_REW_MASS_UPD
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Bonus Extract for SPOT Earnings: V_HR_LEG_BONUS_SPOT_MASS_UPD
Note: Queries will return no results if your agency has no eligible employees, the final “Verified” step was not completed, or if your agency opted out.
Step 2: Validate the Query Data
Review query data carefully for any final adjustments.
Validations:
- Any employee added or removed due to a status change must also be added or removed from both files.
- Validate all data before proceeding with the upload.
Step 3: Rewards and Recognition Upload (HR Administrators)
Once the query data is confirmed accurate, HR Administrators will complete the Rewards and Recognition mass upload process:
- Download the HR409 Rewards & Recognition Mass Upload Template from the Cardinal website.
- Copy query data into the template.
Important: Copying must begin from the Employee ID column (Column B).
- Click the button at the top of the template to generate the CSV file.
- Submit the file for processing.
⚠️ Critical Notes:
- If the mass upload errors, do NOT try to re-upload the same file.
- Only run one mass upload at a time.
- If corrections are made during the Rewards & Recognition mass upload process, make those same updates to the SPOT query file before sending it to payroll.
- If the June 5 deadline is approaching and the Rewards & Recognition upload is incomplete, HR Administrators must still send the SPOT file to Payroll to ensure employees are paid on time.
Step 4: Payroll Handoff (SPOT Earnings Mass Upload)
HR Administrators: Forward the Excel file containing the SPOT Bonus query data to the agency’s payroll team.
Payroll Administrators: Use this file to complete the SPOT Earnings mass upload.
- SPOT Earnings mass uploads should be split by Company and Paygroup.
- Copy and paste the SPOT Bonus query data into the template starting from the Employee ID column (Column C).
- Only one run mass upload at a time.
- Work closely with HR Administrators to resolve any errors or adjustments.
Final Upload Deadline: Friday, June 5.
June 11: Reconcile Rewards and Recognition and Payroll Data
After payroll is confirmed on June 10: HR Administrators should run the V_HR_REW_PAY_RECON query. This query reconciles Rewards & Recognition data against what was actually paid on the paycheck. Only discrepancies are returned, any identified errors must be resolved by the agency.
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