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This communication is being sent to all HR Administrators, HR Directors, and Payroll Administrators at Cardinal HCM agencies. |
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The Virginia General Assembly recently authorized a FY26 One-time Bonus to be included in the June 16, 2026, paycheck. To process the FY26 bonus in Cardinal, agencies can now complete bonus review and verification activities in the Cardinal Legislative Salary Increase Tool.
The updated tool and new bonus queries are designed to improve consistency between HR and Payroll processing by providing a single verified source for bonus eligibility, validation, and mass upload activities.
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Action Required by Thursday, May 28, at 7:59 p.m.
Agencies must complete one of the following actions:
1. Use the Cardinal Legislative Salary Increase Tool
- Review and confirm bonus data in the tool
- Complete verification and processing activities
2. Opt Out
- Select the Opt Out checkbox in the tool
- Process all FY26 bonus payments manually in Cardinal
- No interfaces will be available for agencies that opt out
- Agencies are responsible for all manual validation and processing
Agencies are strongly encouraged to use the tool to reduce manual effort and improve validation support.
Refer to the HR354 Using the Legislative Salary Increase Tool job aid for instructions on verifying bonus data and opting out.
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Processing the FY26 Bonus using the Tool
Please ensure your agency has reviewed the DHRM FY26 June One-time Bonus Memo & FAQs for detailed eligibility information before proceeding. Agencies utilizing the Legislative Salary Increase tool must complete the following steps:
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May 18 – 28: Review and Confirm Eligibility
The tool displays salaried employees by agency. Agencies should review employee eligibility, resolve system-generated blocks, apply agency blocks when needed, and confirm bonus amounts prior to final verification.
Cardinal Refresh Schedule
The tool refreshes periodically to reflect agency updates to applicable Job data.
Refresh Cycle
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Date
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Time
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Initial Load
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Friday, 5/15/2026
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8:00 p.m. – 11:59 p.m.
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First Refresh
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Wednesday, 5/20/2026
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8:00 p.m. – 11:59 p.m.
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Second Refresh
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Tuesday, 5/26/2026
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8:00 p.m. – 11:59 p.m.
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Final Refresh
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Thursday, 5/28/2026
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8:00 p.m. – 11:59 p.m.
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IMPORTANT! Complete all necessary HR transactions prior to 7:59 p.m. on Thursday, May 28. Changes keyed after that time will not add or remove system blocks.
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May 29: Verify
After the final refresh, review the population, confirm eligible employees are correctly reflected, and apply any final agency blocks as needed. Agencies must formally select “Verified” within the tool no later than 6:00 p.m. on Friday, May 29.
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June 1 – 5: Bonus Processing
After verification, HR administrators should run two new bonus-specific queries to extract data for the mass upload templates. HR and Payroll administrators should coordinate closely throughout processing.
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June 11: Review Pay Reconciliation
After payroll confirmation, run the Pay Reconciliation query and resolve any discrepancies.
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Key Actions, Dates, and Ownership
Date
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Phase
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Key Action
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Owner
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May 18–28
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Review
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Review eligibility, resolve blocks, confirm bonus data in tool
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HR
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May 28, by 7:59 p.m.
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Review Deadline
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Complete review activities or select Opt Out
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HR
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May 29, by 6:00 p.m.
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Verify
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Select “Verified” in tool
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HR
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June 1–5
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Processing
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- Run bonus queries and validate query results
- Complete Rewards & Recognition mass upload
- Forward validated SPOT query file to Payroll
- Complete SPOT Earnings mass upload
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HR + Payroll
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June 11
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Reconciliation
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Review pay reconciliation results and resolve discrepancies
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HR
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June 16
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Payment
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FY26 bonus paid
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N/A
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Cardinal Bonus Processing Support
Agencies should bookmark the FY26 Legislative Bonus webpage and reference it throughout processing activities. It contains helpful resources including:
- Bonus processing forum recording
- Legislative Salary Increase Tool job aid
- Bonus refresh schedule
- Communications
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Regards,
The Cardinal Team
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Questions |
If you have technical or functional questions, submit a help desk ticket by emailing vccc@vita.virginia.gov and include the following information:
Subject: Cardinal – <brief summary for routing>
Email Content:
- Detailed information about your issue (i.e., functional area, page, actions, error)
- Name, email address, and best contact phone number
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Cardinal - Virginia's Enterprise Resource Planning System
You are receiving this email as a result of the role(s) you hold in the Cardinal System.
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