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This communication is being sent to Absence Management (AM) Administrators at Cardinal HCM agencies. Payroll Administrators are included for awareness. |
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Cardinal has launched the Leave Balance Zero-Out page, a new page designed to streamline the process of clearing remaining absence and leave balances for terminated employees. This update centralizes a task that previously required manual entries across multiple pages and reduces both administrative workload and the risk of data entry errors.
What’s Changing
Currently, AM Administrators manually zero out balances through individual Absence Adjustments and Timesheets. The new Leave Balance Zero-Out page consolidates these steps into a single page. While legacy manual methods remain available, this new page is the recommended standard for zeroing out balances for terminated employees.
Navigation: Menu > Global Payroll & Absence Mgmt > Leave Balance Zero-Out
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Key Features of the New Page
- A single page to search for terminated employees with remaining balances
- Ability to select one or multiple balances to zero out, with built-in logic to prevent negative balance errors.
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Automatically generates offset adjustments for both Absence Management and Time & Labor upon submission.
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Important Reminders
- Before zeroing out balances, confirm all hours eligible for payout have been processed via SPOT and that balances are accurate.
- This page cannot be used to zero out negative balances. These must still be managed via the Absence Adjustments page.
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Support & Training
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Job Aid: Instructions for using the Leave Balance Zero-Out page have been added to the TA374 Managing Absence Balances job aid.
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Forum: All Agency AM Administrators will receive an invitation to our upcoming Time and Attendance forum on April 30, 2026 at 2:00 p.m. This session will include a live demonstration of the new Leave Balance Zero-Out page and provide agencies with an opportunity to ask questions about the new process.
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Regards,
The Cardinal Team
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Questions |
If you have technical or functional questions, submit a help desk ticket by emailing vccc@vita.virginia.gov and include the following information:
Subject: Cardinal – <brief summary for routing>
Email Content:
- Detailed information about your issue (i.e., functional area, page, actions, error)
- Name, email address, and best contact phone number
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Cardinal - Virginia's Enterprise Resource System
You are receiving this email as a result of the role(s) you hold in the Cardinal System.
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