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This communication is being sent to all HR Administrators at Cardinal HCM agencies. |
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Cardinal has introduced a Personal Data Mass Upload feature to help agencies manage large-scale employee data changes quickly and accurately. HR Administrators can now bulk update business email, personal email, work phone, cell phone, and citizenship status. It is ideal for situations such as:
- Updating phone numbers after an agency move
- Correcting citizenship status missed during hiring
This upload is supported by the new Personal Data Mass Upload Query (V_HR_PERSONAL_MASS_DATA_CHANGE), available to HR Administrators and DHRM HR Operations. This query extracts the data needed to populate the HR558_Personal Data Mass Upload template. For detailed information, refer to the Cardinal HCM Human Resources Reports Catalog.
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How to use the Personal Data Mass Upload
To use this new functionality, agencies should follow these steps:
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Download the Latest Template: Go to the Cardinal website > Resources > HCM Mass Upload Templates and download the HR558_Personal Data Mass Upload Template.
Important: Templates are regularly updated. Always use the most current version.
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Run the Query: Use the V_HR_PERSONAL_MASS_DATA_CHANGE query to extract existing personal data into Excel.
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Populate and Update: Review employee personal data to identify any required updates, then enter the changes into the template. Be sure to follow the instructions on the "Instructions" tab.
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Upload the File: Navigate to Main Menu > Cardinal Interfaces > HR Interfaces > Mass Uploads > Personal Data Mass Upload.
Note: No Cardinal PPS or DHRM approval required.
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Check the Error Log: If errors occur, the system will generate an error log identifying any rows that failed to load. To address these, either create a new mass upload file with the corrected information for the failed transactions or update the records manually on the Personal Data page.
Important Considerations
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Data Overwrite: The fields in this template are not effective-dated. Uploaded values will overwrite existing data and cannot be undone. If incorrect data is loaded, HR Administrators must correct the data either manually or via another mass upload.
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Cardinal Access: Be aware that updates to an employee’s preferred email address can impact their access to log in to Cardinal.
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Regards,
The Cardinal Team
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Questions |
If you have technical or functional questions, submit a help desk ticket by emailing vccc@vita.virginia.gov and include the following information:
Subject: Cardinal – <brief summary for routing>
Email Content:
- Detailed information about your issue (i.e., functional area, page, actions, error)
- Name, email address, and best contact phone number
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Cardinal - Virginia's Enterprise Resource System
You are receiving this email as a result of the role(s) you hold in the Cardinal System.
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