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This communication is being sent to Absence Management (AM) Supervisors, AM Administrators, and Time & Labor (TL) Administrators at PSB agencies. |
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Cardinal Leave Year End
Leave Year End processing will take place on Thursday, January 16, 2025. This process will finalize the period ending January 9, 2025, and calculate the annual carryover/forfeiture and new year entitlements, effective January 10, 2025.
Absences can still be reported for both the old and new leave years, up to 90 days before or after the absence date. Approved absences will be deducted from available balances during Forecasting and Absence Calculation processes.
Balances in Cardinal will be carried forward, forfeited, and entitled for the new leave year based on DHRM policy.
For information on all leave types and eligibility groups, refer to the TA374_Absence Management Leave Types & Eligibility job aid (excel). Column G on the Absence Leave Types tab indicates if balances carryover into the new leave year.
For a full list of applicable DHRM policies that impact Cardinal leave year end processing, click the button below.
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Cardinal Absence Reports & Queries
Supervisors and administrators can view Absence and Leave balances on many of the same pages as ESS users under the Team Time tile.
Recommended reports and query for Supervisors and Administrators to review Leave Year End information:
Navigation: Menu > Global Payroll & Absence Management > Absence and Payroll Processing > Reports >
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Employee Leave Report (RTA010): Provides summary and detailed leave balance information for individual employees, organization units, or groups of organization units.
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Potential Leave Forfeiture Report (RTA012): Projects vacation balances as of a future specified date, considering expected accruals and the maximum carry forward limit.
- Enter 01/09/2025 as the Pay Period End Date to project vacation balance as of the leave year end.
- The projected balance excludes unprocessed absence events and includes the final accrual on January 9, 2025.
Navigation: Menu > Reporting Tools > Query > Query Viewer >
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V_TA_FORFEITED_VAC_HRS (Vacation Leave Lost Query): Shows the actual vacation hours forfeited after the leave year end processing.
Need help running a query or report? Use the NAV225 Running an HCM Query and NAV225 Generating an HCM Report job aids for support.
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Absence Administration
AM Administrators can manually adjust or mass upload balances for leave types that do not automatically entitle in Cardinal, including Executive leave.
For manual adjustments, refer to the Managing Absence Balances job aid.
For mass uploads, use the TA792_Leave Balance Adjustment Mass Upload Template and consult the Performing a Mass Upload job aid which, provides detailed upload instructions.
At-will employees enrolled in the Absence Management Executive Eligibility Group (EXECELGGRP) will accrue VSDP Personal Leave and VSDP Sick Leave at the same rates as classified employees. AM Administrators should adjust All Purpose Leave under the Annual Leave Incentive (ALI) leave type in the first semi-monthly calendar period (1/10/2025 – 1/24/2025) of the leave year, following the entitlements and carryover limits in the Executive Leave policy.
ESS TA users can view their Leave and Absence balances in Cardinal and may reach out to supervisors and administrators with questions. ESS TA users with absence management access received a reminder email with tailored information on viewing leave and absence balances. To review this communication, click the button below.
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Regards,
The Cardinal Team
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Questions |
If you have technical or functional questions, submit a help desk ticket by emailing vccc@vita.virginia.gov and include the following information:
Subject: Cardinal – <brief summary for routing>
Email Content:
- Detailed information about your issue (i.e., functional area, page, actions, error)
- Name, email address, and best contact phone number
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Cardinal - Virginia's Enterprise Resource System
You are receiving this email as a result of the role(s) you hold in the Cardinal System.
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