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This communication is being sent to Payroll Administrators, Payroll Read Only, Payroll Budget Processors, and Fiscal Officers for Cardinal HCM Payroll agencies, excluding VDOT. |
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Beginning with FY25 paycheck dates, Cardinal is changing the way employer fringe expenditures (i.e., employer deductions and employer taxes) are allocated to various ChartField combinations. These changes will be visible on the output of the Payroll Detail Expenditure report in HCM, as well as the data in General Ledger (GL) for journals starting with "PAY".
Each earnings code (e.g., regular/scheduled time, overtime, nonproductive time, and non-taxable income) on the employee’s paycheck is allocated to a ChartField combination. Prior to FY25, employer fringe expenditures were allocated to these ChartField combinations based on the relative percentage of all earnings codes that were included in the paycheck.
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Under the new fringe allocation method, this will no longer be true. Instead:
- Fringe expenditures for employer deductions will be allocated only to the ChartField combinations associated with creditable compensation, generally defined as the employee’s annual base salary, excluding overtime and extraordinary pay.
- Fringe expenditures for employer taxes will be allocated only to the ChartField combinations associated with taxable earnings.
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Click the button below to review a detailed example that demonstrates both the current and the future allocation methods for employer fringe expenditures. ChartField combinations A, B, and C are used as abbreviations to refer to the complete set of ChartField values that might be entered on a timesheet or as a position default funding string.
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Regards,
The Cardinal Team
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Questions |
If you have technical or functional questions, submit a help desk ticket by emailing vccc@vita.virginia.gov and include the following information:
Subject: Cardinal – <brief summary for routing>
Email Content:
- Detailed information about your issue (i.e., functional area, page, actions, error)
- Name, email address, and best contact phone number
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Cardinal - Virginia's Enterprise Resource System
You are receiving this email as a result of the role(s) you hold in the Cardinal System.
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