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This communication is being sent to HR Directors and HR Administrators at select HCM agencies and Functional Contacts at HR interfacing agencies. |
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We want to remind your agency of upcoming changes to the Workers' Compensation Code and US SOC Code fields in Cardinal HCM, effective Tuesday, January 16, 2024. These changes are being implemented at the request of DHRM and are designed to improve consistency and reporting accuracy in Cardinal.
Required Field Updates:
Workers' Compensation Code (Workers'Comp Code)
- This field will be required for all positions within Cardinal HCM.
- When creating a new or updating an existing position, the Workers' Compensation Code field must be populated with a valid value before saving the position.
- A list of valid Workers' Compensation Code values is available at https://www.dhrm.virginia.gov/Workers'comp/payrollcodes.
US Standard Occupation Classification Code (US SOC Code/Extension)
- This field will be required for all Virginia Personnel Act (VPA) and Agency Head positions (where the SAL_ADMIN_PLAN = AH, SW, or NV) within Cardinal HCM.
- When creating a new or updating an existing VPA or Agency Head position, the US SOC Code field must be populated with a valid value before saving the position.
Note: For Non-VPA agencies, if the Agency Head position is ungraded (i.e., where SAL_ADMIN_PLAN = UG), the US SOC Code requirement will not be applicable to the position.
A list of valid US SOC Code values is available in the HR351: Overview of US SOC and Job Code Combinations job aid (excel) posted to the Cardinal website > Learning > Job Aids for agency use.
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Take Action: Verify and Correct Position Data in Cardinal
To ensure accurate position data in Cardinal, all agencies should review and correct any missing or inaccurate values for applicable positions prior to Tuesday, January 16, 2024.
The V_HR_POSITION_DATA_QUERY or HR162 Position Data Extract can be used to verify data accuracy. Agencies that do not use the Cardinal HR006 Position Data Interface can make corrections online using the HR351_Managing Position Data job aid, or for large volumes, utilize the HR411_Position Data Mass Upload. Click the buttons below to access job aids for applicable .
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Impacts to HR006 Position Data Upload Interface
Due to the impact on processing rules for these two fields in the HR006 Position Data Upload interface, comprehensive guidance was communicated on November 9, 2023 to Functional and Technical Contacts, as well as HR Directors for agencies using the HR006 interface.
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Thank you for your attention to these important updates.
Regards,
The Cardinal Team
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Questions |
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If you have technical or functional questions, submit a help desk ticket by emailing vccc@vita.virginia.gov and include the following information:
Subject: Cardinal – Position Data Field Updates
Email Content:
- Detailed information about your questions regarding the Position Data field changes in Cardinal
- Name, email address, and best contact phone number
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Cardinal - Virginia's Enterprise Resource System
You are receiving this email as a result of the role(s) you hold in the Cardinal System.
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