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This communication is being sent to select HR Directors, HR Administrators, and Payroll Administrators. |
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Legislative Salary Increases were processed centrally on Saturday, December 9.
Agencies must now revisit the Legislative Salary Increase Tool to complete follow-up activities and validations.
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Check for Errors and System Blocks
Navigation: Workforce Administration > Job Information > Legislative Salary Increase > Legislative Salary Inc Review
1. Check for Errors; select the Errors Only checkbox and click the Populate Grid button.
 Errors?
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No – The Load Errors tab will not display, and the Process Failed column in the Summary Statistics section will be “0”.
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Yes – Review the Load Errors tab to identify any employees who did not process.
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2. Check for unresolved System Blocks; select the System Block Only checkbox and click the Populate Grid button.
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System Blocks?
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No – The System Blocked column in the Summary Statistics section will be “0”.
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Yes – Review the employees who were blocked from receiving the increase.
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If your agency answered “Yes” to either of the above scenarios, please review the following and TAKE ACTION!
If an employee should have received the increase and did not, either because of a “System Block” or “Error”, agencies will need to manually add the pay rate change for those employees.
- Need to manually add a pay rate change? This may involve:
- Manually keying the pay increase in the employee's Job Data
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Effective Date: December 10, 2023
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Action: Pay Rate Change and Action Reason: FY24 Dec Statewide Increase
- Update the State Compensation Amount accordingly
- Logging a VCCC ticket with a subject of “Cardinal – HR Correction” if correction mode is needed, OR
- Contacting DHRM iHelp for any increases that are outside of the employee's pay grade
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Keying Deadlines
Coordinate with your agency’s Payroll Administrator to understand HR keying deadlines for pay increases or corrections in order for them to be reflected for both wage/hourly and salary employees in the December 29, 2023 paycheck.
Agencies MUST manually enter pay increases that errored out (failed to load) by Wednesday, December 13, 11:00 p.m. so they are reflected in the new paysheets created on December 14.
If you have not reviewed the job aid, DHRM memo, and/or FAQ, please ensure you understand your responsibility by using the links below to navigate this process.
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Regards,
The Cardinal Team
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Questions |
If you have technical or functional questions, submit a help desk ticket by emailing vccc@vita.virginia.gov and include the following information:
Subject: Cardinal – <brief summary for routing>
Email Content:
- Detailed information about your issue (i.e., functional area, page, actions, error)
- Name, email address, and best contact phone number
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Cardinal - Virginia's Enterprise Resource System
You are receiving this email as a result of the role(s) you hold in the Cardinal System.
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