Cardinal Leave Year End
Leave Year End processing will take place on Tuesday, January 16, 2024, to finalize the period ending January 9 and calculate the annual carryover/forfeiture and new year entitlements effective January 10. Absences can still be reported for both the old and new leave years, up to 90 days in the past or future. Forecasting and the Absence Calculation process will deduct approved absences from the available balance.
Balances in Cardinal will be carried forward, forfeited, and entitled for the new leave year based on DHRM policy. Two updates in Cardinal for 2024 are highlighted as follows:
Family and Medical Leave (Policy 4.20): Effective January 10, 2024, remaining FML balances will be carried forward, eliminating the need for AM Administrators to enter new FML balance adjustments for employees on an active approved FML leave at the beginning of the new leave year. This is a change from prior leave years based on the changes to the Family and Medical Leave Policy effective January 10, 2023.
Recognition Leave (Policy 1.15): Unused hours automatically expire in Cardinal 12 months from the leave period the balance adjustment was granted in.
Note: Do not enter negative balance adjustments for Org Recognition Leave (ERL) or Service Recognition Leave (SRL) leave types for active employees in Cardinal. This can cause issues with automatic expiration calculations. If unused hours are not expiring correctly, submit a Cardinal help desk ticket by emailing vccc@vita.virginia.gov.
For information on all leave types, including eligibility groups and types used by non-DHRM agencies, refer to the Absence Management Leave Types & Eligibility job aid (excel) on the Cardinal Website > Learning > Job Aids.
- To access the job aid using the search feature, search “Leave Types” and select “Time & Attendance” in the Module field then click the Filter button.
- Column G on the Absence Leave Types tab indicates if balances carryover into the new leave year.
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