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Time Entry Tips for the Holidays |
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For most salaried users, Cardinal automatically generates paid holidays based on the assigned state or agency holiday schedule, visible on the timesheet’s Payable Time tab. |
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Cardinal does not automatically generate paid holidays when they fall on the employee’s scheduled day off or if an employee has a Variable Work Schedule.
Any holidays not automatically generated by Cardinal must be manually entered on the timesheet.
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A partial day state or agency holiday (e.g., half-day, 4-hour holiday), requires a timesheet entry to indicate if the remainder of the day was worked or leave was taken.
Cardinal does not generate scheduled hours for exception time reporters on holidays, including partial day holidays.
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Submit Your Time, Check it Twice! |
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Cardinal generates a warning message when submitting time or absence on a holiday date reminding users to double check their entries.
Acknowledge the warning by clicking OK to proceed with submitting the timesheet.
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Supervisors & Administrators |
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Are you a Supervisor or an Absence Administrator and want to identify any absences in saved or submitted status?
Utilize the Saved and Submitted Absences query, V_TA_ABS_SV_AND_SB_STATUS, to identify absences in Saved (V) or Submitted (S) status that need action and send a reminder to your employees.
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Cardinal Absences in Saved Status |
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If an absence is saved but not yet submitted or approved it will not be processed, and entitlement balances will not be updated.
Cardinal saves absence events automatically, but users must remember to click the Submit button to route them for Supervisor/Manager approval after forecasting.
Each event must be submitted individually.
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Check out Cardinal Carl and his Entering an Absence Event tutorial video located on the Cardinal website. Additional Time & Attendance tutorials are available for topic specific support. |
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Prefer step-by-step instructions? Refer to the following job aids.
TA_Holiday Time Entry Scenarios (excel)
Provides Employees, Timekeepers, and Administrators with scenarios illustrating how salaried non-exempt and salaried exempt employees should report and review Holiday time on the Timesheet.
ESS392 Time Entry Scenarios – Exception Time Reporter
- Creating an Absence Event (full day) – Page 25
- Creating an Absence Event (partial day) – Page 31
- Editing an Absence Event Page 40
- Cancelling an Absence – Page 44
ESS392 Time Entry Scenarios – Positive Time Reporter
- Creating an Absence Event (full day) – Page 27
- Creating an Absence Event (partial day) – Page 33
- Editing an Absence Event – Page 42
- Cancelling an Absence – Page 47
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Questions |
If you have functional or technical questions, submit a help desk ticket by emailing vccc@vita.virginia.gov and include the following information:
Subject: Cardinal - <brief summary for routing>
Email Content:
- Detailed information about your issue (i.e., functional area, page, actions, error)
- Name, email address, and best contact phone number
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Cardinal - Virginia's Enterprise Resource System
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