Cardinal HCM: How to complete EEO-4 Demographic Data Review

EEO-4 Employee Demographic Data Review Deadline is Friday, June 9, 2023

Per DHRM Memorandum: REMINDER! EEO-4 Reporting Memorandum sent to Executive Branch Agencies on May 31, 2023, follow these steps to review employees’ ethnic group and gender:

 

Run the V_HR_PERSONAL_DATA query and review the following fields:

Ethnic Group1

Address all NSPEC = Not Specified and/or blank data by either;

1. Determining correct ethnic group from personnel or I-9 files
2. Make update, if necessary
   • HR Admins can enter/update in Workforce Administrator > Personal Information > Modify a Person > Regional tab; Ethnic Group section

OR, if not an HR upload interfacing agency

• • Ask employees with Not Specified or missing data to self-report their Ethnic Group in ESS
    • Navigation > Cardinal HCM > Personal Details tile > Ethnic Group tab

Gender

Ensure all employees have the Legal Gender (not the Preferred Gender) accurately recorded. If inaccurate data is discovered:

1. HR Admins must make corrections in Workforce Administrator > Personal Information > Modify a Person > Biographical Details tab > Biographical History section

 

HR Admins can use the following resources for additional support:

• HR351_Viewing and Modifying Personal Data
• NAV225_ Running an HCM Query

 

ESS Users with update access can use the following resource to self-report their Ethnic Group:

Note: Does not apply to HR upload agencies, your users only have view/read-only access to Cardinal Personal data

• ESS_How to View and Update Personal Data, page 16

 

Questions?

• EEO-4 Reporting questions should be directed the Office of Workforce Engagement Diversity and Inclusion Unit by emailing dei@dhrm.virginia.gov.
• Cardinal functional/technical questions, submit a help desk ticket to vccc@vita.virginia.gov and include “Cardinal - …” in the subject line with a brief summary for routing.
  • In the email, provide detailed information about your issue (i.e., functional area, page, actions, error).
  • Be sure to include your name, email address, and a phone number where you can be reached.

 

Regards,

The Cardinal Team