Cardinal HCM Telework Enhancements Now Live

Action

Method

Details

Step 1: Manage Position: Verify applicable Position Data – “Available for Telework” field is accurate for all filled positions.

No changes have been made to the Available for Telework field, however; you should verify this data. You will not be able to upload/add Telework Agreement data for anyone in a position where Available for Telework = N (No).

Run the V_HR_POSITION_MASS_DATA_CHANGE query to review this data. Follow the HR351_Managing Employee Telework Data job aid for updating positions if the Available for Telework field is incorrect.

Note: Position Data – Available for Telework field specifically refers to whether the duties of a position can be performed in a remote capacity. This should be differentiated from the Employee Eligible for Telework field which designates whether the individual is eligible for telework.

Step 2: Job Data – Employment Data Page: Update the “Employee Eligible for Telework” field (previously “Work Mode”), as required, to ensure all active employees have one of the three new valid values.

Option 1: Manual Entry (Less than 50 people to update? This option is the quickest/easiest)

Use the HR351_Managing Employee Telework Data job aid to manually key into Job Data/Employment by inserting a row into Job:

• Effective Date = Current Date
• Action/Reason = Data Change/Data Change
• Employee Eligible for Telework = One of the three valid values:
  • Employee Eligible to Telework
  • Employee Inelig to Telework, or
  • Mobile Worker

Option 2: Mass Upload

HR413 – Job Data Mass Upload – Follow the detailed instructions on a new tab (Special Telework Instructions) for completing and submitting a Job Data mass upload file to DHRM. The “Employee Eligible for Telework” field has been added to this mass upload. Ensure you are using the new instructions and updated mass upload.

Option 3: Only Interfacing Agencies

HR003 – Employee Data Update Interface – Interfacing agencies should send a Job change row with the DTA/DTA Action/Action Reason sending the appropriate “Employee Eligible for Telework” (technical field name remains V_EMP_WORK_MODE) value for any that need to be updated.

Step 3: Maintain Teleworkers Page: Upload data for all approved and active Teleworker Agreements.

Option 1: Manual Entry (Less than 50 people to update? This option is the quickest/easiest)

Manually key the Telework Agreement data for all approved and active telework agreements. Use the HR351_Managing Employee Telework Data job aid.

Option 2: HR520 – Teleworker Mass Upload

HR520 – Teleworker Mass Upload – This new mass upload will load your Telework Agreement data. Follow the detailed instructions on the Instructions tab for completing the template. Before attempting to run the mass upload, review the Performing a Mass Upload job aid to ensure you understand how to use an upload in HCM since these were not covered during training. Do NOT submit this upload file to DHRM.