Retention of VR Cost Reimbursement Claims Documentation

We have recently become aware that supporting documentation for some Vocational Rehabilitation (VR) Cost Reimbursement (CR) claims is being destroyed prematurely.

To ensure the availability of claims documentation for auditing and post-payment quality control purposes, all CR payment-related documentation should be retained for a minimum of six years after the close of the federal fiscal year in which payment was made. This follows the General Records Schedule (GRS) for Federal Records Management. This information will be added to the VR Providers Handbook.

Questions may be directed to the VR Help Desk at VR.Helpdesk@ssa.gov.