What's New
Uniform Data System Preliminary Reporting Environment
Health centers are taking advantage of the new Preliminary Reporting Environment (PRE) functionality in HRSA’s Electronic Handbooks (EHBs) to enter and validate their 2018 Uniform Data System (UDS) data before the "official" reporting window opens on January 1, 2019. This year, there are two new options for offline data entry (outside of the EHBs): an Excel tool and an HTML tool. Learn more about these tools by watching this video or by viewing a webinar recording (this webinar also covered the PRE).
You can access the PRE through the reporting portal. The PRE aims to reduce reporting burden and improve data quality, as part of the UDS Modernization initiative. However, the PRE and the new tools are optional. Health centers may choose to enter their 2018 UDS data via EHBs on January 1, 2019, during the traditional UDS reporting period.
Final and complete calendar year UDS reports are due in EHBs by February 15, 2019. Upon successful submission, HRSA will assign your UDS Report to a UDS reviewer who will work with you to finalize your data by March 31, 2019. No changes will be permitted to the UDS report after March 31.
Please direct all electronic reporting questions to Health Center Program Support online or by phone: 877-464-4772 from 7:00 a.m.-8:00 p.m. ET, Monday through Friday (except federal holidays). Direct UDS content questions to the UDS Support Center at 866-UDS-HELP (866-837-4357) or udshelp330@bphcdata.net.
UDS Training Opportunities and Technical Assistance
HRSA provides resources and training opportunities to help you learn about UDS Modernization and to prepare for your 2018 UDS submission.
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Webinar Recording: Preparing for and Understanding Your 2018 UDS Submission
The webinar HRSA recently hosted included an overview of data elements to report, the importance of key definitions, report preparation considerations, and pointers for complete and accurate reporting. The session recording has two parts: Part 1 and Part 2.
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In-Person UDS Training Opportunities Available Through January 2019
HRSA collaborates with the Primary Care Associations (PCAs) to host in-person UDS trainings nationwide. Here’s a schedule of opportunities through January 2019. The full-day program explores the preparation of the 2018 UDS Report and the associated tables, including a discussion of the recent changes and the definitions necessary to complete the report. The UDS training is aimed at individuals who are responsible for gathering and reporting the data; management and clinical staff who need to understand the definitions and concepts; and staff who use the data in their program management and quality improvement activities.
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UDS Modernization Initiative Speaker Series
Explore the journey to modernization. Participants will learn about new functionalities, a health center's perspectives, and next steps in the UDS Modernization initiative.
Wednesday, December 5
2:00-3:00 p.m. ET
Join the webcast the day of the session
Call-in: 888-390-0867
Passcode: 1039201
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Introduction to the UDS Mapper
This free webinar is a general introduction to the UDS Mapper geared toward users who are new to the UDS Mapper or need a refresher.
Thursday, December 6
11:00 a.m.-noon ET
Register here
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UDS Mapper Advanced Topics
This free webinar is geared toward users who are familiar with the UDS Mapper and would like to learn more about its uses.
Friday, December 14
2:00-3:00 p.m. ET
Register here
Updated Health Center Program Support Contact Form
HRSA updated the Health Center Program Support (HCPS) Contact Form earlier this month. (As a reminder, Health Center Program Support was formerly called BPHC Helpline.) It features a new look, an easier way to verify and update your contact information, and the option to upload supporting files at the same time you request assistance. If you have trouble using the form, contact the HCPS team at 877-464-4772, and select Option 2.
You can also share your feedback about the new form, including ways to improve it, by either calling the HCPS team or using the form and selecting “Neither” on the “Health Center or EHBs Question” page.
California Wildfires Recovery and Operations
For health centers impacted by the wildfires in California, please visit the Health Center Program disaster relief page for important guidance documents and resources, including information on connecting with your Medical Health Operational Area Coordinator.
Service Area Competition (SAC) HRSA-19-016 Deadline Reminder
SAC applications for service areas with a June 1, 2019, project period start date (HRSA-19-016) are due in EHBs by 5:00 p.m. ET on Tuesday, December 11. Technical assistance materials are available on the SAC technical assistance (TA) website.
SUD-MH Minor A/R Activities TA Office Hours
HRSA will host TA office hours for recipients that requested use of the one-time funding for their fiscal year (FY) 2018 Expanding Access to Quality Substance Use Disorder and Mental Health Services (SUD-MH) award (HRSA-18-118) for minor alteration/renovation (A/R) activities. We will field questions on obtaining HRSA’s prior approval for proposed minor A/R activities.
Thursday, November 29
3:00-4:15 p.m. ET
Join the webcast the day of the session
Call-in: 888-566-7685
Passcode: 8871218
Resources
Apply to a Spanish Language ECHO Diabetes and Hypertension Series
Migrant Clinicians Network (MCN) is a HRSA-funded National Cooperative Agreement (NCA). Be a part of their ECHO Diabetes and Hypertension Series. Take advantage of this dynamic opportunity to become a part of a group of health workers from across the country dedicated to diabetes and hypertension care in the communities they serve.
The series will be presented in Spanish and is targeted for health promoters, community outreach workers, and case managers who work directly with patients in the detection, treatment, self-management, and prevention of diabetes and hypertension. Beginning Thursday, January 17, 2019, ECHO participants will meet weekly on Thursdays at 1:00 p.m. ET.
Apply early as space is limited to 25 participants.
What Happens If She Screens Positive For Postpartum Depression?: Moving Postpartum Care from Screening To Treatment And Beyond
This HRSA-sponsored webinar features Dr. Nancy Byatt, the founder of MCPAP for Moms and Lifeline4Moms, and other experts in the maternal mental health field. They will discuss the programmatic, policy, and research requirements to move postpartum mental health care from depression screening to treatment and beyond using the Massachusetts model as a case study.
Wednesday, November 28
Noon-1:00 p.m. ET
Register here
Advancing Oral and Primary Health Care Integration to Support Diabetes Prevention and Management Webinar
HRSA will host a webinar that focuses on the relationship and importance between oral health care and diabetes prevention and management in health center settings. Presenters will highlight HRSA and CDC initiatives, health center models, partnerships, and resources that support integrated oral health and diabetes care.
Thursday, November 29
1:00-2:00 p.m. ET
Register here
Advancing Oral Health and Primary Care Integration to Support People Living with HIV Webinar
HRSA will host a webinar focused on the relationship and importance between HIV/AIDS and oral health care in community health center settings. Presenters will highlight HRSA initiatives and models that support integrated oral health and primary care for people living with HIV (PLWH). We will feature two health centers that have integrated oral health and primary care for PLWH.
Wednesday, December 19
2:30-4:00 p.m. ET
Register here
Patient-Centered Medical Home Office Hours
HRSA contracts with The National Committee for Quality Assurance (NCQA) to provide technical assistance and training for their Patient-Centered Medical Home (PCMH) recognition process. NCQA will address questions will address questions related to PCMH standards, applications, and the survey process.
Tuesday, December 4
3:00-4:00 p.m. ET
Register here
For more information, visit the HRSA Accreditation and Patient-Centered Medical Home Recognition Initiative webpage.
PCA and Health Center Controlled Networks Workforce Professional Development Series
The Association of Clinicians for the Underserved is a HRSA-funded NCA. Their STAR2 Center team invites workforce staff from PCA and Health Center Controlled Networks (HCCN) teams to participate in a monthly professional development series where faculty and guest speakers will bring expertise in all things workforce to share insight from the national, regional, and state levels with the learning cohort. This series is intended to bolster workforce efforts internally at PCAs and HCCNs, and to help those teams to provide a robust support system for recruitment and retention at their health centers.
Register here for the five remaining sessions in this 6-part series. All sessions occur from 3:00-4:00 p.m. ET on the first Thursday of each month through April:
- Developing a Workforce Training Plan for Health Centers
- Developing a State Recruitment Plan
- NCAs – Who Are They, What Resources Do They Have
- HPSAs, National Health Service Corps, and Federal Resources
- Understanding HR Metrics
Addressing Diabetes Risk Factors in Elementary School Children Through Community Partnerships
School-Based Health Alliance, a HRSA-funded NCA, invites health centers to join a learning collaborative aimed at improving care for young patients. Is your health center interested in enhancing efforts to prevent, screen for, and manage pre-diabetic indicators among elementary school-aged children through school partnerships? By the end of this learning collaborative, each health center will select an elementary school(s) and develop an action plan for addressing elementary-aged children’s obesity and other pre-diabetic indicators. These action plans will include goals, specific school partners, evidence-based strategies and programs, deliverables, timelines, and responsible parties. This learning collaborative convenes in February and concludes in April. Applications are due Friday, November 30.
Overview of SBIRT Training Opportunities and Resources
Screening, Brief Intervention, and Referral to Treatment (SBIRT) is an approach to the delivery of early intervention and treatment to people with substance use disorders and those at risk of developing these disorders.
In a HRSA webinar, experts from SAMHSA’s Addiction Technology Transfer Center (a nationwide, multidisciplinary resource for professionals in the addictions treatment and recovery services field) discussed online and regional training opportunities for health centers and their primary care teams on SBIRT. Watch the webinar recording.
CDC Quality Improvement and Care Coordination Implementation Resource
Get the tools you need to fight the opioid epidemic. CDC’s Quality Improvement and Care Coordination resource may help providers looking to implement the CDC Guideline for Prescribing Opioids for Chronic Pain.
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