ALCOAST 345/25 - AUG 2025 FY26 RESERVE INACTIVE DUTY TRAINING - TRAVEL REIMBURSEMENT PROGRAM ENROLLMENT DEADLINE, ELIGIBILITY, ENROLLMENT PROCEDURE, AND PROCESS

R 131201Z AUG 25   MID180001939880U
FM COMDT COGARD WASHINGTON DC
TO ALCOAST
BT
UNCLAS
ALCOAST 345/25
SSIC 1001
SUBJ: FY26 RESERVE INACTIVE DUTY TRAINING - TRAVEL REIMBURSEMENT
PROGRAM ENROLLMENT DEADLINE, ELIGIBILITY, ENROLLMENT PROCEDURE,
AND PROCESS
A. USCG Force Design 2028 Executive Plan Summary
B. Reserve Duty Status and Participation, COMDTINST 1001.2A
C. Government Travel Charge Card (GTCC) Program, COMDTINST 4600.18
D. The Joint Travel Regulations (JTR)
1. In direct support of the USCG Force Design 2028 (FD28) strategic
imperative to ensure the Reserve Force is trained and ready for
contingency mobilization, outlined by REF (A), the highly
successful Reserve Inactive Duty Training - Travel Reimbursement
Program (IDT-TRP) will continue in FY26 for all eligible Selected
Reserve (SELRES) members in the paygrades of E-6 and below.
Commands, senior leaders, and reservists should communicate and
follow the guidelines in this message along with the FY26 Reserve
Inactive Duty Training (IDT) and FY26 Reserve Active Duty for
Training (ADT) ALCOAST messages to be released SEPCOR.
2. Members are reminded that eligibility criteria is reviewed
annually, and individual enrollment expires at the end of each FY.
Therefore, all members who participated in the program in FY25 and
want to continue participation in FY26 must re-enroll.
3. ENROLLMENT DEADLINE. The enrollment period is open from
01 September through 16 December 2025 and represents the servicewide
deadline for IDT-TRP enrollment in FY26. Members listed in
paragraphs 3.a. through 3.c. are eligible to enroll, with Command
approval, after the enrollment deadline; and Commands shall include
the justification for late enrollment with each late submission.
All other waivers to the enrollment deadline for special
circumstances must be approved by COMDT (CG-R82) prior to
enrollment. No enrollment will be accepted in Q4. Justification for
late enrollment includes:
    a. New reservists within 6 months of their accession date.
    b. Members on approved parental leave for the duration of the
enrollment period.
    c. Members returning to a "drilling status" after orders (ADOS,
Med Hold, EAD, or IADT) that spanned the duration of the enrollment
period.
4. ELIGIBILITY. FY26 IDT-TRP participation is available to SELRES
members in pay grades E-6 and below who meet all the following
criteria:
    a. Must be a drilling reservist with satisfactory participation
during the previous FY, in accordance with REF (B). This requirement
shall not prohibit new reservists, within 6 months of accession from
applying, with Command approval.
    b. Must have a Government Travel Charge Card (GTCC) in good
standing and ensure the GTCC is loaded into the E-Gov Travel System
(ETS) user profile, in accordance with REFs (B) and (C). Members may
not submit a request for IDT-TRP authorization until the GTCC is
received. Non-receipt of GTCC is not a valid reason to submit
enrollment after the deadline in paragraph 3.
    c. The member's assigned duty station must be located 150 miles
or more, one way, from their primary residence, as recorded in
Direct Access (DA), and as calculated by the Defense Table of
Official Distances (DTOD) using the Permanent Change of Station/
Temporary Duty route type. In accordance with REF (B), alternate
drill locations are not authorized. Commands shall ensure member's
primary residence is verified in DA and is reflected as home
address.
5. ENROLLMENT PROCEDURE. The procedures required to request
authorization as well as the current by-name list of all SELRES
members, E6 & below, that live 150 miles or greater from their duty
station according to DA and their DTOD mileage, are maintained on
the IDT-TRP SharePoint site found here:
(Copy and Paste URL Below into Browser)

https://uscg.sharepoint-mil.us/sites/CGR/SitePages/CG-R82-IDT-
TRP_1.aspx

Members on the list are not pre-approved and must follow the
enrollment process outlined in the IDT-TRP User Guide
(available at the link above). Members who meet the eligibility
requirements in paragraph 4, but do not appear on the list, may
need to update their address in DA. For members not yet reflected
on the DA Personnel Assignment List due to re-assignment,
Command Representative signature on the counseling page will be
accepted as confirmation of assignment to the unit. Commands are
discouraged from submitting bulk enrollment in one email to avoid
processing delays.
6. REIMBURSEMENT PROCESS:
    a. In accordance with REF (D), reimbursement for travel costs
shall not exceed $750 per roundtrip. ETS does not have the
capability to automatically cap reimbursement to $750. However,
regular audits of IDT-TRP travel vouchers will be conducted to
ensure members do not claim more than $750 in reimbursable expenses.
ETS voucher/SATO fees may be claimed in addition to the $750 cap.
Travel claims exceeding maximum reimbursement are subject to
recoupment of funds. Only actual costs and fees incurred as a result
of travel between a member's primary residence and their permanent
duty station may be paid as a reimbursable expense. Authorized
expenses are listed in the IDT-TRP Guide which is located on the
IDT-TRP SharePoint site in paragraph 5.
        (1) Privately Owned Vehicle (POV): If a POV is used,
reimbursement is at the "other mileage rate" for the official
distance to and from the assigned IDT location and for any parking
fees and highway, bridge, and tunnel tolls.
        (2) Meals: Meal reimbursement is intended only for meals
consumed during transit between the primary residence and assigned
IDT location. To ensure program integrity and judicious use of
program funding, members are only authorized to claim meals actually
consumed during travel periods. Meal reimbursement requires an
itemized, legible receipt with the date and is reimbursed at the
actual meal cost, including tips and taxes but excluding alcoholic
beverages, up to the maximum locality meal and incidental expenses
(M&IE) rate for the assigned IDT location. Members entitled to IDT
subsistence allowance as part of drill pay, who travel on a duty
day, may not request reimbursement for the same meal(s) in the
IDT-TRP local travel claim.
        (3) GTCC usage: The ETS voucher fee will automatically
default to the GTCC. Use of the Centrally Billed Account (CBA) for
the ETS voucher fee, reflected as Agency Billed in ETS, is
prohibited.
    b. Approved members are limited to reimbursement for 12
roundtrips in FY26 and shall not exceed three roundtrips in Q4.
It is generally expected that members will complete one roundtrip
per month in accordance with their unit's training plan and
published drill schedule. Members shall ensure their drills are
entered into DA prior to travel. Approved members are authorized to
file for reimbursement upon receipt of approval email from the
IDT-TRP team.
    c. All IDT-TRP claims will be processed using ETS in accordance
with the timelines established in REF (C). A step-by-step guide for
members and Approving Officials (AOs) outlining the reimbursement
process and timelines can be found on the IDT-TRP SharePoint.
        (1) Failure to submit local travel claims within 45 days of
travel will result in loss of eligibility for reimbursement for
that roundtrip. Travel claims submitted after 45 days shall be
denied by the AO.
        (2) To allow for timely financial closeout, all IDT-TRP
vouchers must be approved by the AO no later than 25 September 2026,
unless required earlier by FY26 closeout guidance, or they will not
be eligible for reimbursement. Members are discouraged from
requesting IDT-TRP reimbursement during the final week of the FY.
        (3) Travel completed on or after 11 August 2026 must comply
with the deadline in paragraph 6.c.(2), which will be less than
45 days.
7. POC: Inquiries or questions about IDT-TRP should be directed to
the Reserve Resource Management Division (CG-R82) at
IDTTravel@uscg.mil.
8. The policy outlined in this message is expected to remain in
effect until the end of FY26 (30 September 2026) and is contingent
upon funding availability and at the discretion of COMDT (CG-R82).
Any updates, modifications, or discontinuation of IDT-TRP in FY26
will be communicated via ALCOAST.
9. RADM Tiffany G. Danko, Assistant Commandant for Reserve (CG-R),
sends.
10. Internet release is authorized.