ALCOAST 188/24 - APR 2024 UPDATED ACQUISITION LEAD TIME (ALT) GUIDANCE WITH FISCAL YEAR CUT-OFF DATES FOR ACTIONABLE PROCUREMENT REQUEST PACKAGES

R 261445Z APR 24 MID600117385915U
FM COMDT COGARD WASHINGTON DC
TO ALCOAST
BT
UNCLAS
ALCOAST 188/24
SSIC 4297
SUBJ: UPDATED ACQUISITION LEAD TIME (ALT) GUIDANCE WITH FISCAL YEAR
CUT-OFF DATES FOR ACTIONABLE PROCUREMENT REQUEST PACKAGES
A. CGAP Appendix F - Fiscal Year Cut-Off Dates for Actionable
Procurement Request Packages
B. CGAP Appendix I - Acquisition Lead Time (ALT) Memo
C. CGAP 3007.104-90 - General Procedures [acquisition planning]
D. Acquisition Road Map (ARM)
1. This ALCOAST notifies mission partners that the Head of the
Contracting Activity (HCA) released updates to REFs (A) and (B).
2. REF (A) establishes annual dates for mission partners to submit
actionable procurement request (PR) packages for requirements
with year-end expiring funds in order to assure the contracting
office has sufficient time to execute the procurement action.
An actionable PR package includes complete and final documents for
the procurement as well as certified funds.
3. REF (B) provides ALT process definitions and timelines to manage
expectations of the time it takes to plan, solicit, and award
actions at the best value. ALT is separated into 3 distinct phases:
P1 - PR Package Generation
P2 - Pre-Solicitation
P3 - Procurement Administrative Lead Time (PALT)
4. REFs (A) and (B) now include the table at the end of each
document so that the fiscal year PR Package cut-off dates and the
estimated times for ALT Phases P2 + P3 of various procurement
types are aligned. Submission of the actionable PR Packages in
accordance with the PR Package Cut-off dates will assure your
requirement is awarded within the fiscal year. PR Packages
received after these dates, or received but are not actionable,
may not get awarded.
5. The references are available at:
(Copy and Paste URL Below into Browser)

https://uscg.sharepoint-mil.us/sites/cg9/ARM/SitePages/CGAP-Docs
.aspx

6. This message is cancelled on 30 SEP 2024.
7. Questions regarding this ALCOAST and references may be sent to
CG913Policy@uscg.mil.
8. POC: Edward S. Frank, Chief, Office of Procurement Policy and
Oversight (CG-913).
9. Keith J. O'Neill, Head of the Contracting Activity (HCA), sends.
10. Internet release is authorized.