ALCOAST 138/24 - MAR 2024 AY2024 PERSONALLY PROCURED MOVES (PPM) OF HOUSEHOLD GOODS (HHG)

R 262003Z MAR 24 MID120000983229U
FM COMDT COGARD WASHINGTON DC
TO ALCOAST
BT
UNCLAS
ALCOAST 138/24
SSIC 4050
SUBJ: AY2024 PERSONALLY PROCURED MOVES (PPM) OF HOUSEHOLD GOODS
(HHG)
A. The Joint Travel Regulations (JTR)
B. Coast Guard Supplement to the Joint Travel Regulations (CGS-JTR),
COMDTINST M4600.17B
C. Government Travel Charge Card (GTCC) Program Policies and
Procedures, COMDTINST M4600.18
D. Defense Transportation Regulation (DTR) Part IV A, Attachment
A-K-1, "It's Your Move" Armed Forces Members
1. The household goods (HHG) transportation peak season, which runs
from 15 May through 31 August, is fast approaching. During peak
season it may be difficult to secure a Government-contracted
transportation service provider (TSP) that meets the member's
desired packing, pick-up, and delivery dates. If a TSP cannot be
contracted, members must work closely with their transportation
office (TO). If a member prefers, they may perform a full or partial
personally procured move (PPM) and receive an incentive payment of
100% of the government's constructed expense, not to exceed the
authorized weight allowance as published in Para. 051401 of REF (A)
at:
(Copy and Paste URL Below into Browser)

https://www.travel.dod.mil/Policy-Regulations/Joint-Travel-
Regulations/

2. Members are responsible for understanding their HHG entitlements
found in REFs (A) and (B) and this ALCOAST. To prevent delays
or denial of PPM claims, commands are highly encouraged to provide
all members departing on PCS orders or separating from the Coast
Guard a copy of this ALCOAST, and include HHG counseling on their
PCS check-out sheets.
3. Coast Guard members frequently receive PPM counseling from TOs
operated by other military service branches. To avoid confusion and
ensure PPM claims comply with current Coast Guard procedures,
members should visit the Coast Guard Finance Center's (FINCEN)
website for the PPM checklist:
(Copy and Paste URL Below into Browser)

https://www.uscg.mil/fincen/dity/

For questions or comments about PPM claims please contact FINCEN
Customer Service at (757) 523-6940.
4. PPM authorization is made with an Application for Personally
Procured Move and Counseling Checklist, DD Form 2278, from their
point of origin TO, generated by the Defense Personal Property
System (DPS) or the Shipment Summary Worksheet (SSW) in MILMOVE at:
(Copy and Paste URL Below into Browser)

https://www.militaryonesource.mil/moving-pcs/plan-to-move/moving-
personal-property/

Members must register for a username and password with a valid
civilian email account. Once the member's PPM has been requested in
DPS, a copy of the signed PCS orders must be provided to the origin
TO for approval. Additionally, once the TO estimates and approves
the PPM, members should return to their servicing YN to have their
PCS orders updated in DA to fund the PPM. Failure to fund the PPM in
advance will significantly delay payment.
5. PPM claims that do not include an authorized DD Form 2278 or
approved authorization for self-procured storage from origin are not
eligible for the incentive payment, unless the origin TO approves,
via memorandum, an "after-the-fact" PPM which must be based on
circumstances beyond the member's control (e.g., severe weather
conditions, medical emergencies, or short-fused PCS orders) that
prevented proper PPM counseling.
6. PPMs may be conducted in a variety of ways, including privately
contracted TSPs, self-service moving companies, use of a privately
owned or rental vehicle or trailer, or any combination thereof.
Members should seek the guidance of their origin TO to estimate
potential financial impacts of performing a PPM based on their
individual allowance and circumstance.
7. Members must provide certified empty and full weight tickets from
the public weigh master or Government scales nearest to the origin,
destination, or any combination thereof. Both the empty and full
tickets must annotate the member's name and employee identification
number, clearly indicate which vehicle is being weighed, whether the
weight ticket is for an empty or full vehicle or trailer, and must
be dated on or after the date the member's orders are issued. The
same weight ticket cannot be used on multiple order numbers, and the
entire weight ticket must be clear, legible, and unaltered
(including commercial companies members may have hired to perform
the move), regardless of weight allowance. Vehicle registration will
not be accepted as a substitute for an empty weight ticket for a PPM
claim. PPM claims submitted without proper weight tickets will be
reimbursed only for actual costs as documented by itemized receipts
submitted with the PPM claim. Further guidance can be found in REF
(D).
8. Members contracting their own TSP should be aware that full
replacement value insurance may not be included, and any damage
claims must be handled privately with their contracted TSP. Members
contracting a self-serve moving company must notify the
contractor that empty and full weight tickets for portable
containers are required for the member to receive an incentive
payment.
9. Locations not having HHG transportation rates on file are known
as one-time only (OTO) locations. Members conducting a PPM to or
from OTO locations may only be reimbursed for authorized actual
expenses and not the incentive payment listed in Para. 1 of this
ALCOAST. When there are no OTO rates on file the TO must request
the rates from USTRANSCOM and include a written request from the
member pertaining to the move. The TO will calculate the farthest
distance in the US, and if the rate USTRANSCOM provides exceeds the
cost calculated by the TO, they will advise the member of any excess
cost they may incur for the move. For a member to be reimbursed for
conducting a PPM move to or from an OTO location, they must request
a memorandum from their local TO authorizing an actual cost PPM, and
submit the memorandum along with a completed Travel Voucher or
Subvoucher, DD Form 1351-2, a copy of their signed orders, and
receipts to FINCEN.
10. For PPM reimbursement, members submit claims through FINCEN's
SharePoint and upload the required documents.
      a. Log into Common Core at:
(Copy and Paste URL Below into Browser)

https://uscg.sharepoint-mil.us/sites/CGCC

Once the page loads, locate and click on the 'Tools & Trackers' link
and scroll down to 'Finance Tools & Trackers.' Click on 'FINCEN PPM
CLAIMS' and then on 'Submit & View Claims' under the 'User Access
Menu.' Members who cannot access Common Core in SharePoint may
submit PPM claims to FINCEN via US Mail at:
Commanding Officer
U.S. Coast Guard Finance Center
1430A Kristina Way
Chesapeake, VA 23326
11. COMDT (CG-1M12) Travel & Transportation Policy team can be
reached by email at: SMB-COMDT-TravelTransportationPolicy@USCG.MIL
12. RADM, M. W. Raymond, Assistant Commandant for Military Personnel
(CG-1M), sends.
13. Internet release is authorized.