united states coast guard

R 141220Z MAR 23 MID200080807056U
ALCOAST 103/23
SSIC 4050
A. The Joint Travel Regulations (JTR)
B. Coast Guard Supplement to the Joint Travel Regulations (CGS-JTR),
C. Government Travel Charge Card (GTCC) Program Policies and
Procedures, COMDTINST M4600.18
1. The household goods (HHG) transportation peak season, which runs
from 15 May through 31 August, is fast approaching. During peak
season it may be difficult to secure a Government-contracted
transportation service provider (TSP) that meets the member's
desired packing, pick-up, and delivery dates. If a TSP cannot be
contracted, members need to work closely with their transportation
office (TO). If a member prefers, they may perform a full or partial
personally procured move (PPM) and receive an incentive payment of
100% of the government's constructed expense, not to exceed the
authorized weight allowance as published in Para. 051401 of
REF (A) at:
(Copy and Paste URL Below into Browser)

2. Members are responsible for understanding their HHG entitlements
found in REFs (A) and (B) and the PPM process contained in this
ALCOAST. Waivers of the requirements in this ALCOAST will not
be approved. To prevent delays or denial of PPM claims, commands are
highly encouraged to provide all members departing on PCS orders or
separating from the Coast Guard a copy of this ALCOAST, and include
HHG counseling on their PCS check-out sheets.
3. Coast Guard members frequently receive PPM counseling from TOs
operated by other military service branches. To avoid confusion and
ensure PPM claims are in compliance with current Coast Guard
procedures, members should visit:
(Copy and Paste URL Below into Browser)

for the PPM checklist and further guidance on obtaining accurate
weight tickets, especially if towing a privately owned vehicle
4. PPM authorization is made with an Application for Personally
Procured Move and Counseling Checklist, DD Form 2278 from their
point of origin TO, generated by the Defense Personal Property
System (DPS) at:
(Copy and Paste URL Below into Browser)

Members must register for a username and password with a valid
civilian email account. Once the member's PPM has been requested
in DPS, a copy of the signed PCS orders must be provided to the
origin TO for approval.
5. PPM claims that do not include an authorized DD Form 2278 or
approved authorization for self-procured storage from origin are not
eligible for the incentive payment, unless the origin TO approves
via memorandum an "after-the-fact" PPM based on circumstances
beyond the member's control (e.g., severe weather conditions,
medical emergencies, or short-fused PCS orders) that prevented
proper PPM counseling.
6. PPMs may be conducted in a variety of ways, including privately-
contracted TSPs, self-service moving companies, use of a privately
owned or rental vehicle or trailer, or any combination thereof.
Members should seek the guidance of their origin TO to best estimate
potential financial impacts of performing a PPM based on their
individual allowance and circumstance.
7. Members must provide certified empty and full weight tickets
from the public weigh master or Government scales nearest to the
origin, destination, or any combination thereof. Both the empty and
full tickets must annotate the member's name and employee
identification number, clearly indicate which vehicle is being
weighed, and whether the weight ticket is for an empty/full vehicle
or trailer. Vehicle registrations may not be substituted for an
empty weight ticket for a PPM claim. PPM claims submitted without
proper weight tickets will be reimbursed only for actual costs as
documented by submitted itemized receipts.
8. Members contracting their own TSP should be aware that full
replacement value insurance may not be included, and any damage
claims must be handled privately with their contracted TSP. Also,
members contracting a self-serve moving company must remind the
contractor that empty and full weight tickets for portable
containers are required to receive an incentive payment.
9. Locations not having HHG transportation rates on file are known
as one-time only (OTO) locations. Members conducting a PPM to,
from, or between OTO locations may only be reimbursed for authorized
actual expenses and not the incentive payment listed in Para. 1 of
this ALCOAST. For a member to be reimbursed for conducting an OTO
PPM they must request a memorandum from their local TO authorizing
an actual cost PPM, and submit the memorandum along with a completed
Travel Voucher or Subvoucher, DD Form 1351-2, a copy of their signed
orders, and receipts to the Coast Guard Finance Center. Members
mailing HHG through the U.S. Postal Service (USPS) can only be
reimbursed for actual costs. PPMs conducted through the USPS must be
entered in DPS as an actual cost PPM. When there are no OTO rates on
file the TO will need to request the rates from USTRANSCOM and
include a written request from the member pertaining to the move.
The TO will need to calculate the farthest distance in the US and if
the rate that USTRANSCOM provides exceeds the cost calculated by the
TO they will need to advise the member of any excess cost they may
incur for the move.
10. The COMDT (CG-1332) Travel & Transportation Team can be reached
by email at: HQS-DG-LST-CG-1332-TRAVEL@USCG.MIL.
11. Dr. D. M. Navarro, Acting Assistant Commandant for Human
Resources (CG-1), sends.
12. Internet release is authorized.