ALCGPSC 140/22 - PY23 ACTIVE DUTY CWO APPOINTMENT BOARD TIMELINES

ALCGPSC 140/22
SUBJ: PY23 ACTIVE DUTY CWO APPOINTMENT BOARD TIMELINES
A. PY23 Schedule of Officer Personnel Boards and Panels, PSCNOTE 1401
B. Active Duty CWO Appointment Guide
C. Appointing Warrant Officers, COMDTINST M1420.1(series)
D. ACN 078/21 Update to Enlisted Marine Inspector Training Program (EMITP)
Instruction and Appointing Warrant Officers Manual
E. Enlisted Accessions, Evaluations, and Advancements, COMDTINST M1000.2(series)
F. Coast Guard Weight and Body Fat Standards Program Manual, COMDTINST
M1020.8(series)
G. Performance, Training, and Education Manual, COMDTINST M1500.10(series)
1. This message announces the schedule and requirements for the PY23 CWO
Appointment Board. Per REF (A), the CWO Appointment Board will convene on 3
April 2023. Members will only be allowed to compete for one specialty. It is
expected that candidates read this entire message thoroughly, use the above
references to assist with application requirements, and meet all specified
deadlines.
2. REF (B) was created by CG PSC to provide guidance and outline procedures on
the CWO appointment process. Applicants, units, and servicing personnel offices
(SPOs) should use this guide and its checklists to ensure eligibility
requirements are met and Direct Access functions (i.e., My Panel Submission,
etc.) are submitted correctly and on time. REF (B) is available at the
following link:
https://cglink.uscg.mil/db5b58b6
3. Per REF (C), the following is the normal path for all enlisted ratings to CWO
specialties:
ENLISTED RATING    CWO SPECIALTY
AET/AMT		   Aviation Engineering (AVI)
AST	           Aviation Engineering (AVI)
                   Marine Safety Specialist Deck (MSSD)
                   (See Notes)
BM                 Boatswain (BOSN)
                   Marine Safety Specialist Deck (MSSD)
                   (See Notes)
                   Marine Safety Specialist Response (MSSR)
CS                 Finance and Supply (F&S)
DC                 Material Maintenance (MAT)
                   Marine Safety Specialist Engineering (MSSE)
                   (See Notes)
                   Marine Safety Specialist Response (MSSR)
DV                 Diver (DIV)
EM                 Marine Safety Specialist Engineering (MSSE)
                   (See Notes)
                   Naval Engineering (ENG)
ET                 Electronics (ELC)
GM                 Weapons (WEPS)
HS                 Medical Administration (MED)
IS                 Intelligence Systems Specialist (ISS)
IT                 Information Systems Mgmt (ISM)
IV                 Criminal Investigator (INV) (See Notes)
ME                 Maritime Law Enforcement Specialist (MLES)
MK                 Naval Engineering (ENG)
                   Marine Safety Specialist Engineering (MSSE)
                   (See Notes)
                   Marine Safety Specialist Response (MSSR)
MST                Marine Safety Specialist Deck (MSSD)
                   (See Notes)
                   Marine Safety Specialist Response (MSSR)
OS                 Operations Systems Specialist (OSS)
PA                 Public Information (INF)
SK                 Finance and Supply (F&S)
YN                 Personnel Administration (PERS)
(Notes): Special agents applying to the INV specialty shall follow the
eligibility requirements outlined in Article 3.H.6 of REF (C) and meet
deadlines published below. Applicants for the MSSD and MSSE specialties are
encouraged to review policy changes outlined in REF (D) which is extended and
will be implemented in Service policy in 2023. Applicants in eligible ratings
that are not enrolled in the Enlisted Marine Inspector Training Program (EMITP)
may apply to the MSSE and MSSD Specialties and will be considered as alternate
candidates pursuant to the needs of the service.
4. General Eligibility: Members must be on active duty to apply. Title 10 and
SELRES members are not eligible to apply. All members must meet the minimum
eligibility requirements outlined in Article 3.E of REF (C), and Commanding
Officers shall confirm compliance with these requirements before positively
endorsing an applicant for this highly competitive program. These requirements
will not be waived. In addition to meeting all minimum eligibility
requirements, members and commands are expected to be familiar with and adhere
to the following policies:
   a. Maximum Active Service: Members cannot have more than 26 years of active
   duty service as of 1 JUN 2024.
   b. Senior Enlisted Continuation Board (SECB): Members whose mandatory
   separation date will have occurred prior to the effective date of the Final
   Eligibility List (1 JUN 2024) are not eligible to apply.
   c. Weight and Body Fat Compliant: Members on weight and body fat probation,
   in accordance with REF (F), are ineligible to apply.
   d. Previously Found Not Fully-Qualified: Applicants to the PY21 and PY22 CWO
   Appointment Board found not fully-qualified by the Board are not eligible to
   apply in accordance with Article 3.E.11 of REF (C). Waivers will not be
   considered.
5. Exceptions: Color perception and hearing requirements are outlined in Article
3.H.1. and 3.H.6.d. of REF (C). Waivers will not be considered; however, the
following three exceptions do apply with respect to color perception:
   a. IT or OS enlisted personnel without normal color vision who were
   previously grandfathered into their respective ratings or were selected from
   other ratings by a panel to lateral to IT or OS.
   b. MK enlisted personnel who entered the MK rating, whether MK A-school or
   striker program, prior to 1 OCT 2001.
6. After reviewing and ensuring compliance with all of the eligibility
requirements outlined in Article 3.E of REF (C), applicants shall:
   a. All applicants: Submit a "My Panel Submission" via Direct Access to their
   Commanding Officer to obtain a positive or negative recommendation as
   outlined
   in paragraph 7.
   b. Prior service or eligible reserve applicants: Pay particular attention to
   the time in grade (TIG) listed on the Personnel Data Extract (PDE) and
   profile
   letter. Direct Access cannot distinguish between active duty time and reserve
   time in service, leading it to overstate all TIG for members with reserve
   time.
   Only active duty time may be counted towards TIG, which may require manual
   calculation and adjustment for some members. If you believe your TIG needs to
   be adjusted, notify your SPO to complete a statement of creditable service
   (SOCS).
   c. BOSN and ENG applicants: The CWO appointment PDE only lists whether the
   applicant is sea duty qualified or not. The calculated sea time has been
   removed from the CWO PDE. The sea time used to determine eligibility does not
   include creditable sea time while TDY, sea time at TACLET, LEDETS, etc., and
   surfmen (CXNSJ, CXNSK or CXNSM) who have completed 12 months as certified
   surfman in a designated surfman billet. This time will have to be manually
   calculated to ensure applicants' eligibility for these specific specialties.
   Applicants who believe their sea time eligibility is incorrect and needs to
   be
   adjusted should notify their SPO and inform the CG PSC (opm-1) POCs listed in
   paragraph 14. Sea time does not affect pre-board score. Sea time is solely
   used
   to establish eligibility to compete for BOSN and ENG chief warrant officer
   specialties.
7. The Commanding Officer's recommendation is the most important step in the CWO
appointment process, as the recommendation assists the Service in affirming the
candidate's mental, moral, physical, and professional qualifications for
appointment to chief warrant officer. The Commanding Officer's recommendation
shall take into consideration the totality of the applicant's career, not just
the time observed while assigned to his or her unit. Only the Commanding
Officer's endorsement is authorized. An Officer-in-Charge shall forward the "My
Panel Submission" up the chain of command for appropriate command approval. The
Commanding Officer shall:
   a. Ensure the applicant's compliance with all eligibility requirements
   outlined in Article 3.E of REF (C).
   b. Review the applicant's unit and/or SPO personnel data record.
   c. Review Article 3.I.3.d of REF (C) to ensure members' suitability for
   appointment, including past performance and historical documentation while
   assigned to other units. Potentially disqualifying behavior includes, but is
   not limited to: non-adherence to Core Values, substance and/or alcohol abuse,
   misconduct (civil and military), domestic violence, financial
   irresponsibility,
   sexual harassment or discrimination, or other related disciplinary issues.
   d. Positively or negatively recommend the applicant for appointment to chief
   warrant officer via endorsement of their application. Recommendations are
   only
   viewed by OPM to ensure compliance with the eligibility requirements and are
   not viewed by the board, therefore lengthy recommendations are not required
   nor
   desired. Positive recommendations shall simply state 'Member meets
   eligibility
   requirements,' and negative recommendations should state 'Member does not
   meet
   eligibility requirements.' Commands are required to either recommend or not
   recommend all requested endorsements. Incomplete endorsements will not be
   considered.
8. Deadlines:
   a. 9 DEC 2022: Submission deadline for "My Panel Submission" application and
   command endorsement in Direct Access. Step by step application instructions
   are
   provided in paragraph 4 of REF (B) for applicants and in paragraph 6 of REF
   (B)
   for command endorsements.
   b. 6 JAN 2023: Command ensures Enlisted Employee Review (EER) up to date in
   Direct Access per Article 4.C.1.b. of REF (E).
   c. 11 JAN 2023: Applicants log on to Direct Access and view/validate their
   PDE.
(Note): To access PDE: From the main DA screen, under the Employee pagelet,
click 'View' then 'Warrant PDE'. Members unable to view their PDE may not have
submitted their application properly and should immediately notify their
Commanding Officer, SPO, and PSC-OPM-1 so that prompt corrective action can be
taken to ensure consideration in the cycle. For any needed corrections, review
paragraph 8 of REF (B).
   d. 27 JAN 2023: Deadline for PDE corrections and waiver requests.
   e. 1 FEB 2023: Members can log into Direct Access and view their profile
   letter.
(Note): To view profile letter: From the main DA screen, under 'Employee', click
'View' then 'Warrant Profile Letter'. The pre-board score is a live number and
will continually change as candidate information is changed or corrected. The
score used for the pre-board eligibility list will be finalized on 30 JAN 2023.
  f. 10 FEB 2023: PSC will publish the pre-board eligibility list via ALCGPSC.
  This list consists of those applicants whose pre-board scores as of the 27 JAN
  2023 deadline qualify them as primary or alternate candidates.
  g. 3 MAR 2023: Recommendation Files (OERs) and Resumes due to CG PSC (opm-1)
  for all primary and alternate candidates as published in the pre-board
  eligibility list. Candidates shall strictly follow the procedures outlined in
  REF (B) and Articles 5.B and 5.C of REF (C) for preparation and distribution
  of
  these core documents, including appropriate formatting and content.
Candidates shall scan and email Recommendation Files to CG PSC (opm-1) via HQS
-SMB-CGPSC-OPM-1-BOARDS global e-mail address.
h. 3 APR 2023: CWO Appointment Board convenes.
9. In order to maintain fairness to all candidates in this highly competitive
process, there will be no exceptions or waivers of the published deadlines
listed above, except for extenuating circumstances listed below in paragraph 10
and with prior approval. Applicants seeking this unique opportunity to join the
commissioned officer corps are responsible for completing this process, as well
as working closely with their commands and SPOs to identify and correct any
errors before submitting final packages.
10. Afloat commands with limited or no access to Direct Access who are unable to
comply with any of the above listed requirements or deadlines should notify the
CG PSC (opm-1) POC prior to deadlines to work out an alternate solution.
11. The subject line of any email relating to the 2023 CWO Appointment Board
shall read "PY23 ACTIVE DUTY CWO APPOINTMENT BOARD".
12. The content of personnel records is the responsibility of the member. The
contents of Direct Access do not contain actual imaged documents, such as award
citations and college transcripts. It is extremely important that candidates
ensure the imaged content of the OMPF is correct and up-to-date.
13. Members who have education, training, professional certifications and
licenses, and other information are encouraged to complete a CG-4082 in
accordance with REF (G). The CG-4082 form must include a commanding officer's
signature to be entered into your OMPF.
14. CG PSC (opm-1) POCs: CWO Timothy Jones and LCDR Christopher Rabalais.
Preferred method of communication is email to: Timothy.R.jones@uscg.mil and
Christopher.P.Rabalais@uscg.mil.
15. RDML D. C. Barata, Commander, Personnel Service Center, sends.
16. Internet release is authorized.