ALCOAST 469/21 - DEC 2021 COAST GUARD FOUNDATION SHIPMATE FUND FY 2022-2023: STATUS REPORT AND GUIDANCE

R 231344Z DEC 21
FM COMDT COGARD WASHINGTON DC
TO ALCOAST
BT
UNCLAS
ALCOAST 469/21
SSIC 1710
SUBJ: COAST GUARD FOUNDATION SHIPMATE FUND FY 2022-2023:
STATUS REPORT AND GUIDANCE
A. COMDT COGARD WASHINGTON DC 072100Z JUL 21/ALCOAST 246/21
B. Coast Guard Morale, Well-Being, and Recreation Manual,
COMDTINST M1710.13 (series)
C. Coast Guard Nonappropriated Fund Instrumentalities (NAFI)
Manual, COMDTINST M7010.5 (series)
1. The Coast Guard Foundation is reviewing the current Shipmate
fund submissions and looks forward to supporting initiatives that
provide significant benefits to Coast Guard members and their
families. In response to a request from the Foundation, REF (A)
solicited a new list of Shipmate Fund requests. The final list
of items totaling nearly $2.4 million was approved by the Vice
Commandant and submitted to the Foundation for consideration.
The current approved, prioritized Shipmate Fund list may be found
at:
(Copy and Paste URL Below into Browser)

https://cglink.uscg.mil/1a94fed9

2. The Foundation is currently using this new list to generate
donations for Shipmate Fund requests.
3. Units whose projects are selected for Shipmate or donor
funding will be notified by email as funds become available
throughout the year. Funds may be directed to items or projects
specified by donors, or may be provided to the Coast Guard for
broad application to the Shipmate Fund list. Not all items on this
list will be funded and funding may not necessarily follow the
published prioritization subject to donor desires.
4. Once a gift is accepted by the CG from the Foundation, the
Community Services Command (CSC) will work to promptly distribute
those newly gifted Funds. To facilitate efficient procurements,
Shipmate Funds will be electronically transferred by the CSC to
field MWR accounts using the regular MWR funds distribution process.
Shipmate Funds will be sent to the cognizant authority for MWR
purposes, as defined in REF (B), for further distribution as
necessary. Commands in receipt of funds for further distribution
for procurement must act expeditiously to ensure proper, but rapid
acquisition of items. Units are encouraged to consider using the
Coast Guard Exchange System as a source for their Shipmate Fund
procurements as discounts are provided on morale fund purchases.
5. If the actual costs are more than approved, the unit must cover
the additional cost. Should the unit be unable to cover these
costs, the Shipmate Funds must be returned to the CSC. If the
actual costs are less than funds received and the difference is
five percent or greater, the unit must return excess funds to the
CSC. Substitution of items is not authorized. For example, a unit
funded for a treadmill may not procure a kayak.
6. All procurements must be made in accordance with REF (C). Items
that meet the requirements for inclusion on the unit property
records must be recorded in Oracle FAM as required. Items procured
with Shipmate Funds that meet this requirement will be recorded as
appropriated fund property. Units must retain copies of this
ALCOAST, the purchase request, and the invoice (marked received) in
their MWR file. CSC or the cognizant authority for MWR purpose may
request copies of this documentation.
7. The donors and the Foundation greatly enjoy seeing the benefits
Coast Guard members derive from their contributions. The Foundation
also enjoys receiving pictures of equipment being used. Benefiting
units are required to promptly assemble equipment and email at
least one photo of unit personnel enjoying the item to the
following address: shipmate@cgfdn.org.
8. Unit Commanding Officers and Officers in Charge must promptly
mail written thank you letters directly to the Foundation:

Coast Guard Foundation
394 Taugwonk Road
Stonington, CT 06378-1807

The Foundation donors may wish to visit units to see the benefits
derived from their generosity. Benefitting units should make all
efforts to accommodate such requests. Commands are not authorized
to contact the Foundation regarding the status of their Shipmate
Fund items. Any questions must be directed to the appropriate
cognizant authority for MWR purposes.
9. POC by district:

D1/Base Boston: CIV Jennifer Young, (617) 223-3467
D5/Base Portsmouth: CIV Jeff Wapner, (757) 483-8671
D7/Base Miami: CIV Stephen Ondriezek, (305) 535-4564
D8/Base New Orleans: CWO Robert Arseneaux, (504) 253-4795
D9/Base Cleveland: CWO Megan Johnson, (216) 902-6282
D11/Base Alameda: CIV Laurie Capp-Carter, (510) 437-3579
D13/Base Seattle: CIV James Graddy, (206) 217-6357
D14/Base Honolulu: CIV Neil Morgan, (808) 842-2953
D17/Base Kodiak: CIV Richard Carmen, (907) 487-5390

10. RADM E. C. Jones, Assistant Commandant for Human Resources,
(CG-1) sends.
11. Internet release is authorized.