united states coast guard

03 JUN 21

ALCGRSV 019/21
A. PPCINST M1418.1E, Servicewide Exam (SWE) Guide
B. Enlisted Accessions, Evaluations, and Advancement Manual, COMDTINST M1000.2 (series)
C. Reserve Policy Manual, COMDTINST M1001.28 (series)
D. Performance, Training and Education Manual, COMDTINST M1500.10 (series)
E. Reserve Duty Status and Participation Manual COMTINST M1001.2 (series)
F. ACN 009/21, Enlisted Rating Advancement Training System (ERATS) Winter 2021 Update
1. Summary. This message announces the OCT 2021 RSWE competition for pay grades E-5 through E-9. A member’s failure to receive, review and follow the guidelines of this message will not justify a waiver of these requirements. Commanding Officers shall ensure dissemination of this message to all Reserve enlisted members in their AOR. Units, SWE Officers, Education Services Officers and affected members shall familiarize themselves with the contents of this message and REFs A through F. A rating specific list of required courses and competencies is available at: CG Portal: and PPC(ADV) internet website
2. Schedule. The RSWE will be administered on Saturday morning, 23 October 2021. Active duty members (if otherwise eligible) who RELAD and affiliate with the Ready or Standby Reserve (active status) NLT 1 September 2021 may participate in this RSWE cycle upon request. Members affiliating after the SWE Eligibility Date (SED) of 1 July 2021 but prior
to 1 September 2021 must submit a PDE correction request via a PPC trouble ticket in order to participate.
3. Waivers. The following waivers are authorized for the 2021 RSWE:
A. RSWE Waivers. The OCT 2021 RSWE is waived for advancement to: BM1, BM2, CS2,
IS2, IV2, ME2, MST2, PA1, PA2, SK2, and YN2. These rates will continue opened as a supplemental list. PPC(ADV) is accepting message traffic for supplemental list placement. PPC will begin accepting placement requests for IV2 on 1 October 2021. Advancement from the IV2 supplemental list will begin on 1 January 2022.
B. Requests for waivers of advancement requirements or completion deadlines must be sent prior to the 1 September 2021 Personnel Data Extract (PDE) correction deadline. Failure by a candidate, supervisor or supporting command to fulfill their responsibilities is not justification for a waiver of the PDE correction deadline. Using the template in REF A, send requests for waivers by e-mail to and include members CO/XO in Cc line.
4. Candidate Responsibilities.
A. The online PDE must show a status of “ELIGIBLE” in order to receive an exam. Candidates who participated in the previous year SWE shall not assume eligibility on the upcoming SWE. The PDE for the upcoming SWE must be verified. The candidate is solely responsible for accuracy of all PDE data. Report any incorrect PDE data to the unit admin or Servicing Personnel Office (SPO). After reporting incorrect data, the candidate MUST follow up to ensure PDE corrections were made by again verifying the updated online PDE prior to the 1 September 2021 PDE correction deadline. If the online PDE has not been corrected, the candidate shall submit a help ticket prior to 1 September 2021 to Failure to report and verify online PDE corrections may result in a “NOT ELIGIBLE” PDE status for RSWE or loss of points in the final multiple. PDE’s will be posted online in Direct Access (DA) under the self-service section in July 2021.
B. Entering Competencies in Direct Access (DA): EPQ/RPQ pay grade completion shall be entered directly into DA. Use the ERATS – Direct Access Competency Entry Process Guide to accurately record completion through the candidate's Personnel & Administration (P&A) entity. Even if there are no RPQ standards for a specific pay grade, the competency code still needs to be entered in DA for service wide exam. Units are authorized to enter competencies directly into DA after verifying core competencies are certified complete.
TMT entry is not required. The Commanding Officer or RPQ Reviewer shall verify a candidate has completed the RPQs and authorize entry into DA by the unit’s Personnel and Administration (P&A) entity. The rating competency code must appear in the member’s DA competency record to receive an “Eligible” PDE. Commands may enter backdated competency codes into DA during the PDE correction period up until the 01 September 2021 PDE correction deadline date. It is highly recommended the competency code be entered
prior to the 01 July 2021 SED so the initial PDE shows a status of “Eligible” rather than entering backdated competency codes and requesting PDE updates after PDEs are released. Commands shall notify PPC (ADV) via email at if members receive an “Eligible” PDE, but have not completed eligibility requirements by the SED to prevent an exam from being shipped.
C. EPME EPQs. EPME EPQ guidance can be found at the ERATS CG Portal page at the following
internet URL:
5. Command Responsibilities.
A. Commanding officer responsibilities are detailed in Chapter 3.A.4.b of REF B and fully amplified throughout Chapter 3 of REF B.
(1) The most common reason for member ineligibility is a missing Enlisted Employee Review (EER). Per Chapter 3.A.7 of REF B, each candidate must have a current EER with CO’s recommendation.
(a) The EER must be dated after 1 July 2020 and NLT 1 July 2021. If an EER was not completed due to reasons listed in Chapter 4.C.1.b(4) of REF B, commands shall complete a “SWE-EER” with an effective date after 1 July 2020 and NLT 1 July 2021. SWE-EERs must be submitted NLT the 1 September 2021 PDE correction deadline date. SWE-EERs cannot be submitted to change a CO recommendation.
(b) If the CO wishes to change an advancement recommendation, the command must submit
a CO’s recommendation change (CORC EER) and it shall be submitted IAW Chapter 4.D.3.i of REF B. Changes of CO’s recommendation must be dated after 1 July 2020 and NLT 1 July 2021 and must be received NLT the 1 September 2021 PDE correction deadline.
(c) Per paragraph 4.b above, verify the most current RPQs and EPQs have been signed off NLT 1 July 2021. Following completion of RPQs and EPQs, they MUST be entered and certified
in DA with a certification date of 1 July 2021 or earlier to qualify the member for the RSWE. Commanding Officers are responsible for ensuring EPQs have been completed on or before the 1 July 2021 SED.
(d) Last day to change CO recommendation on EER from “Not Recommended, or “Not Ready” to
Recommended”: 1 September 2021. Note, “CORC EER” must be dated NLT 1 July 2021.
(e) Last day units away from homeport on continuous deployment from early September to the
RSWE date may request early mailing of RSWEs: 31 August 2021.
(f) Last day to request exam board OPFAC change: 1 September 2021.
(g) Last day to request waivers of advancement requirements or completion deadlines: 1 September 2021.
(h) Last day to request substitute SWEs: 5 November 2021.
6. SPO Responsibilities.
A. Last day to complete PDE corrections in DA: 1 September 2021.
7. PPC Responsibilities.
(1) Post PDEs in DA: July 2021
(2) Early mailing of SWEs to deployed units: August 2021.
(3) Mail RSWEs to exam boards: September 2021.
(4) Compute final multiple: December 2021.
(5) Post profile letters in DA: December 2021.
8. CG PSC Responsibilities.
A. CG PSC-RPM publish RSWE advancement eligibility list: December 2021.
9. Miscellaneous.
A. All candidates may use non-programmable calculators in accordance with the “SWE Officer
Handbook”. Additional information regarding items that may be used by BM/OS candidates are also included within the SWE Officer Handbook which can be located at
B. EERs in current pay grade will be used to compute the marks multiple within the date ranges listed in 3.A.7.b of REF B.
C. The Point Start Date (PSD) shown on the PDE will be computed IAW Chapter 3.A.17.c of Ref B and used to determine award points. Candidates who advanced on/after 1 January 2010 will have a PSD equal to the day following the SED for that advancement. Candidates who have not advanced since 1 January 2010 will show a PSD equal to their Pay Base Date (PEBD). Candidates with broken service and with an adjusted PEBD may contact PPC by e-mail at to request a PSD adjustment to capture prior service awards.
10. PPC(ADV) is the single POC for all RSWE inquiries. They can be reached by e-mail at Waiver requests must be sent by email prior to scheduled deadlines to: (include CO or XO on cc line). For additional RSWE information go to the PPC (ADV) home page at and
11. POCs for this message are CWO3 Juan C. Deliz, email: or YNC Thomas Maldonado, email:
12. CAPT Michael W. Batchelder, Chief CG PSC-RPM, sends.
13. Internet release authorized.