ALCGENL 007/21 - 2021 MASTER CHIEF ADVANCEMENT PANEL ANNOUNCEMENT

united states coast guard

R 151500Z JAN 21 MID200000558849U
FM COMCOGARD PSC WASHINGTON DC
TO ALCGENL

ALCGENL 007/21
SUBJ:  2021 MASTER CHIEF ADVANCEMENT PANEL ANNOUNCEMENT
A. Enlistments, Evaluations, and Advancements, COMDTINST M1000.2(series)
B. Military Personnel Data Records (PDR) System, COMDTINST M1080.10(series)
C. Military Separations, COMDTINST M1000.4(series)
D. Guidance and Eligibility Criteria for Enlisted Personnel Boards and
Panels, PSCINST 1401.2
1.  Summary. This message announces the 2021 Master Chief Advancement Panel
(MCAP), which will convene to recommend eligible active duty Senior Chief
Petty Officers (SCPOs) for advancement to Master Chief Petty Officer for all
ratings, except MU. COs and OICs must ensure dissemination of this message
to all active duty SCPOs within their commands. SCPOs must be aware of the
eligibility requirements outlined below and familiarize themselves with the
contents of Refs (a) through (d). Commands must also be aware of all
eligibility requirements to ensure candidates are properly and fairly
considered for advancement. Failure to review and follow the guidelines of
this message and its references will not justify a waiver of their
requirements.
2.  Schedule.  The MCAP is scheduled to convene 10 May 2021 at Coast Guard
Headquarters in Washington, DC.
3.  Eligibility.
a.  Current eligibility requirements are outlined in Chapter 5 of Ref (a).
Additional advancement information is available at: https://cg.portal.uscg.
mil/units/ppc/SitePages/Advancements%20and%20Evaluations%20Branch.aspx.
b.  All eligibility requirements must be completed by the Panel Eligibility
Date (PED) of 01 February 2021.
c.  Candidates will be able to verify their eligibility utilizing the
Personal Data Extract (PDE) generated in Direct Access in mid-February 2021.
Additionally, CG PSC-EPM will post a list of initial candidates via an
ALCGENL message OOA 19 February. A final eligibility list will be posted
NLT 16 April, after the PDE correction deadline. Only those members listed
on the final eligibility list will be considered during the 2021 MCAP.
4.  Waivers.  This ALCGENL supersedes previously published waivers. The
following waivers apply:
a.  MCAP.  The MCAP does not apply to the Musician rating.
b.  Advancement Requirement Waivers. Requests for waivers of advancement
requirements or waivers of completion deadlines must be sent prior to the
PED, 01 February 2021. Ref (d) provides guidance for submitting waivers.
All waivers shall be sent to HQS-SMB-CGPSC-EPM-1-Advancements@uscg.mil
with MCAP Waiver Request as the subject and include candidates CO/XO in
Cc line. Late requests will not be accepted.
5.  Candidate Responsibilities.
a.  It is the candidates responsibility to ensure their online PDE shows a
status of Eligible in order to be reviewed by the MCAP. Candidates
reviewed during a previous MCAP should not assume they are automatically
eligible for the upcoming MCAP. The PDE for the upcoming MCAP must be
verified. Candidates expecting extended time away from their unit (e.g.
extensive C school, deployments, TDY, maternity leave, etc.) between the
PED and the end of the correction period should make alternate arrangements
to verify their PDE. Report incorrect PDE data to the unit Admin or
Servicing Personnel Office (SPO). After reporting incorrect data, candidates
must verify PDE corrections were made by reviewing their online PDE prior
to the 01 April 2021 PDE correction deadline. If the online PDE was not
corrected, the candidate shall submit a Trouble Ticket prior to 01 April
2021 to PPC by e-mail to PPC-DG-CustomerCare@uscg.mil. PDE corrections must
be visible on the online PDE and completed NLT 01 April 2021. Failure to
report and verify online PDE corrections by the deadline will result in a
Not Eligible status for the MCAP.
b.  Candidates must ensure their personnel record is up to date and accurate.
The personnel record includes the Electronically Imaged-Personnel Data Record
(EI-PDR), Enlisted Evaluation Reports (EERs), and the Employee Summary Sheet
(ESS). Ref (b) provides a complete list of documents maintained in the EI-PDR.
IAW Ref (d), the Panel will review the past seven (7) years of information
contained within the EI-PDR and EERs and the entire ESS will be reviewed.
Therefore, the 2021 MCAP will review all EI-PDR documents and EERs with a
date of 1 May 2014 to 10 May 2021.
c.  Candidates are also encouraged to review the applicable Commandants
Guidance to Enlisted Selection Boards and Panels. This document will be
provided to the Panel members and clearly sets forth the Commandants vision
for selection to Master Chief Petty Officer. This document will be available
on the MCAP CG Portal page at https://cg.portal.uscg.mil/units/psc/psc-epm/
SitePages/Master%20Chief%20Advancement%20Panel.aspx.
d.  Per Chapter 3 of Ref (c), active duty enlisted members who reach or exceed
their Professional Growth Point (PGP) on or before 31 December 2021 (2022 High
Year Tenure (HYT) Candidates) must separate or retire IAW Ref (c) unless
granted a waiver. 2022 HYT Candidates who meet all MCAP eligibility requirements
can still participate in the 2021 MCAP, however, they will not be guaranteed
advancement even if placed above the published cutoff unless they request a HYT
waiver from CG PSC-EPM-1 and are granted a waiver with advancement authority.
For more information regarding HYT, visit CG PSC-EPM-1s website at https://cg.
portal.uscg.mil/units/psc/psc-epm/SitePages/HYT.aspx.
e.  Candidates have the opportunity to submit communication to the Panel.
Guidance regarding this communication is provided in Refs (a) and (d). It is
recommended that all communication to the Panel be e-mailed to HQS-SMB-CGPSC
EPM-1-Advancements@uscg.mil NLT 23 April 2021 to allow proper vetting and
allow adequate time for revision should the submission contain unauthorized
content. Communication to the Panel received after 23 April 2021 will have
unauthorized contents redacted by PSC-SJA prior to presentation to the Panel.
The subject line of the e-mail should contain MCAP Panel Communication.
6.  Command Responsibilities.
a. Command responsibilities are detailed in Article 3.A.4. and amplified
throughout Chapter 3 of Ref (a). A common reason for member ineligibility
is a missing current EER. Per Article 3.A.5 of Ref (a), each candidate must
have an EER with a command's recommendation mark for each new advancement
cycle. For the 2021 MCAP, candidates must have an EER with a mark of Ready
dated between 30 November 2019 (end of old E-8 marking period) and 01
February 2021 (the PED). Members marked "Not Ready" in this period may have
a Commanding Officer Recommendation Change (CORC) EER submitted with an
effective date NLT the 01 February 2021 PED to fulfill the MCAP EER
eligibility requirements. Members without an EER during this period will
require a Service Wide Exam (SWE) EER dated between 30 November 2019 and 01
February 2021 to be eligible for the 2021 MCAP. SWE EERs should be dated
greater than 184 days prior to 28 FEB 2021 (27 August 2020) when possible
to ensure a return to the regular marking cycle.
b.  The active duty regular E-8 marking period remains the last day of
February. The regularly scheduled February 2021 EER must be finalized NLT
30 March 2021. The February regular EER will provide the MCAP with a record
of the candidates most recent performance and will not make an ineligible
member eligible. If a candidate on the MCAP eligibility list receives a
mark of Not Ready or Not Recommended between the 01 February 2021 PED
and MCAP, commands must notify PSC-EPM-1 at HQS-SMB-CGPSC-EPM-1-Advancements
@uscg.mil. The email should include MCAP in the subject line and must
include the candidates name, EMPLID, rank, and date of EER that changed
candidates mark of ready or recommended. As a result, the candidate will
be removed from the 2021 MCAP. If a member is otherwise eligible for the
2021 MCAP, but does not desire to be considered for advancement, they
should be given a mark of Not Ready. For any EER questions, including
CORCs, contact CG PSC-EPM-3 at HQS-SMB-CGPSC-EPM-3-Evaluations@uscg.mil.
c.  Commands shall verify the candidates most current Rating Performance
Qualifications (RPQs) and Enlisted Performance Qualifications (EPQs) were
signed off NLT 01 February 2021.
d.  Entering Competencies in Direct Access (DA):  EPQ/RPQ pay grade completion
shall be entered directly into DA. Use the ERATS  Direct Access Competency
Entry Process Guide to accurately record completion through your Personnel
& Administration (P&A) entity. Even if there are no RPQ standards for your
specific pay grade, the competency code still needs to be entered in DA for
MCAP eligibility. Units are authorized to enter competencies directly into
DA after verifying core competencies are certified complete; TMT entry is
not required. Commands shall verify a candidate has completed the RPQs and
authorize entry into DA by the units P&A entity. The rating competency code
must appear in the candidates DA competency record to receive an Eligible
PDE. Commands may enter backdated competency codes into TMT or DA during the
PDE correction period up until the 01 April 2021 PDE correction deadline
date. It is highly recommended that the competency code be entered prior to
the 01 February 2021 PED so the initial PDE shows a status of Eligible
rather than entering backdated competency codes and requesting PDE updates
after PDEs are released.  Commands shall notify PPC (ADV) via e-mail at
PPC-DG-CustomerCare@uscg.mil if members receive an Eligible PDE, but have
not completed eligibility requirements by the PED to prevent the member from
being reviewed by the MCAP.
e.  Waivers of advancement requirements or completion deadlines must be
requested on or before 01 February 2021.
7.  P&A/SPO Responsibilities.  Last day to complete PDE corrections in DA:
01 April 2021.
8.  PPC Responsibilities.
a. Post PDEs in DA:  Mid-February 2021.
b. Provide initial eligibility list to CG PSC-EPM-1 OOA 10 February 2021.
c. Provide final eligibility list to CG PSC-EPM-1 OOA 09 April 2021.
9. Timeline.
a. 01 February 2021: Panel Eligibility Date (PED).
b. 01 February 2021: Waiver submission deadline.
c. Mid-February 2021: Personnel Data Extract (PDE) available in Direct Access.
d. OOA 19 February 2021: Initial 2021 MCAP eligibility list released via
ALCGENL.
e. 28 February 2021: End of E-8 marking period.
f. 30 March 2021: Regular E-8 EERs finalized in DA.
g. 01 April 2021: PDE Correction Deadline.
h. 01 April 2021: Advancement waiver submission deadline.
i. NLT 16 April 2021: Final 2021 MCAP eligibility list released via ALCGENL.
j. 23 April 2021: Communication to the Panel recommended deadline.
k. 10 May 2021: 2021 MCAP convenes.
10.  CG PSC-EPM-1 is the single POC for all Master Chief Advancement Panel
inquiries. They can be reached by e-mail at HQS-SMB-CGPSC-EPM-1-Advancements
@uscg.mil. When sending an e-mail regarding MCAP, include MCAP at the
beginning of the subject line. For additional Master Chief Advancement Panel
information go to the MCAP CG Portal page at https://cg.portal.uscg.mil/units
/psc/psc-epm/SitePages/Master%20Chief%20Advancement%20Panel.aspx.
11. Current Master Chiefs who are interested in participating in the MCAP as
a Panel member should send an e-mail to HQS-SMB-CGPSC-EPM-1-Panels@uscg.mil.
Please include your Employee Summary Sheet.
12.  CAPT J. A. Carter, Chief, Enlisted Personnel Management, CG Personnel
Service Center, sends.
13.  Internet release authorized.