ALCGPSC 043/20 - 2020 OER SUBMISSION AND PROMOTION YEAR (PY) 2021 OFFICER SELECTION BOARDS

07 APR 20

ALCGPSC 043/20
SUBJ: 2020 OER SUBMISSION AND PROMOTION YEAR (PY) 2021 OFFICER SELECTION
BOARDS
A. Officer Evaluation System Procedures Manual, PSCINST M1611.1D
B. Officer Accessions, Evaluations, and Promotions Manual, COMDTINST M1000.3A
C. ALCGPSC 041/20, 2020 Register of Officers
D. ALCGOFF 004/19, Officer Evaluation System (OES) Administration and Updates
E. Coast Guard Officer Specialty Management System Manual, COMDTINST M5300.3
F. ALCGOFF 143/19, Officer Specialty Management System (OSMS) 2.0 Release
G. ALCGPSC 129/16, Specialty Considered Selections (SCS)
H. Performance, Training, and Education Manual, COMDTINST M1500.10c
1. Per Ref A, most Officer Evaluation Reports (OERs) arrive at CG PSC between
May and September; specific submission schedules are outlined in Article
8.C.1. Officers indicated in this message and officers above zone for
selection shall not delay submission of their biennial/annual/semiannual OER
past the scheduled due date, unless the Reported-on Officer has an approved
retirement letter or separation on file for this year and plans to submit a
continuity OER IAW Article 5.E.9. of Ref B.
2. In preparation for the PY21 Selection Board season, the following
information is provided for planning purposes only. Many personnel management
decisions are still being finalized including PY21 zone sizes, numbers to
select, opportunities of selection, controlled grade authorizations, etc.
Please note all zone projections provided below include a protective buffer
to ensure all potential candidates proceed with a timely OER submission.
Actual zone sizes will be published by ALCGOFF once all personnel decisions
have been made. Signal Numbers (SIGNO) noted below are from the recently
published 2020 Register of Officers, Ref C, available at
http://cglink.uscg.mil/ea2ea20f .
3. For planning purposes, the following Active Duty Promotion List (ADPL)
officers may be considered by a Selection Board and shall not delay their
regularly scheduled OER (except those submitting a continuity OER per para
1):
a. RDML Sel: Captains with a date of rank (DOR) of 01JUL18 or earlier.
b. CAPT Continuation: Captains with a DOR of 01JAN17 or earlier, not
previously considered.
c. CAPT Sel: Commanders with SIGNO less than/equal to 752.
d. CDR Sel: Lieutenant Commanders with SIGNO less than/equal to 1948.
e. LCDR Sel: Lieutenants with SIGNO less than/equal to 3609.
f. LT Sel: Lieutenants (junior grade) with a DOR of 01JUL19 or earlier.
g. LTJG Sel: Jun 2020 Board: Ensigns with a DOR of 31JUL19 or earlier. (See
Note 1)
h. LTJG Sel: Nov 2020 Board: Ensigns with a DOR of 31JAN20 or earlier.
i. CWO4 Sel: CWO3 with a DOR of 15DEC17 or earlier. (See Note 2)
j: CWO3 Sel: CWO2 with a DOR of 15DEC17 or earlier. (See Note 2)
4. Per Ref B, the following Inactive Duty Promotion List (IDPL) officers/PCTS
are also considered for selection if their ADPL running mate is considered
for selection. For planning purposes, the following IDPL officers shall not
delay their regularly scheduled OER:
a. CAPT Retention: Captains with 18 or more years of service towards
retirement.
b. CAPT Sel: Commanders with SIGNO less than/equal to 747A
c. CDR Retention: Commanders with 18 or more years of service towards
retirement.
d. CDR Sel: Lieutenant Commanders with SIGNO less than/equal to 1937A.
e. LCDR Retention: Lieutenant Commanders with 18 or more years of service
towards retirement.
f. LCDR Sel: Lieutenants with SIGNO less than/equal to 3589A.
g. LT Sel: Lieutenants (junior grade) with a DOR of 01JUL19 or earlier.
h. LTJG Sel: Jun 2020 Board: Ensigns with a DOR of 31JUL19 or earlier. (See
Note 1)
i. LTJG Sel: Nov 2020 Board: Ensigns with a DOR of 31JAN20 or earlier.
j. CWO4 Sel: CWO3 with a DOR of 15DEC17 or earlier.
k. CWO3 Sel: CWO2 with a DOR of 15DEC17 or earlier.
Note 1: The Jun 2020 Lieutenant (junior grade) Selection Board is a PY20
Board.
Note 2: Temporary lieutenants in zone for promotion to CWO3 and CWO4 cannot
delay their annual 31MAY20 OER (applies to CWO to LT only).
5. OERs for all officers should arrive at CG PSC NLT 45 days after the end of
period (EOP) date to provide ample opportunity for review, corrections (when
required), validation, and entry into an officer’s official record. Rating
chain members are reminded to ensure that the correct forms
(CG-Form 5310 A/B/C/D/E/F/G/H Revision 02/19; CG-Form 5315, Revision 02/19)
are used. Current forms and revisions are found via CG Portal at
http://cglink.uscg.mil/1f5cc19b. Use of the OER forms from the forms library
is imperative as certain features inherent to the form background are
critical for proper processing. Overtyping previous forms may cause delay in
validation due to technical errors. Send ADPL OER submissions to OPM-3 at
arl-pf-cgpsc-opmoer@uscg.mil and IDPL OER submissions to RPM-1 at arl-pf-
cgpsc-rpmoer@uscg.mil. OERs for board or panel candidates should be marked
“URGENT: BOARD/PANEL CANDIDATE” and include the ROO’s last name in the
subject line to ensure priority review. See Ref D for all OER best practices.
6. Two important items to remember:
a. Ensigns going before the NOV20 ADPL LTJG Board have a 30SEP20 end of
period and rating chains shall ensure OER submissions reach PSC no later than
31OCT20. This is less than the normal 45-day timeframe the rating chain has
for other OERs.
b. Lieutenants (junior grade) above and in zone (ADPL and IDPL) must have a
current OER ending on or before 30JUN20 vice 31JUL20 to ensure enough time to
complete the validation process and enter the OER into officer records.
7. As outlined in Article 5.E.6 of Ref B, regular OERs may be submitted for
officers being considered by Selection Panels or Selection Boards for
promotion, extension, retention, or continuation. The period of report must
be at least 92 days for a semiannual submission, 184 days for an annual
submission, and 184 days for biennial submission. The OER must arrive at
CG PSC no later than 45 days before the Board or Panel convening date. Other
OER occasions of report shall not be delayed past the normal submission
months to complete a Non-regular OER. Extensions will not be granted.
8. Reserve Officers on Active Duty for Operational Support (ADOS) or
Involuntary Active Duty must follow procedures outlined in Ref A.
9. Officers assigned to Duty Under Instruction (DUINS) who are in or above
zone for promotion shall follow the regular DUINS submission schedule. All
DUINS OER submissions, regardless of pay grade, are annual and end on 30 June
(exception: detachment of officer). The period of report shall not exceed 18
months, this includes ensign and lieutenant (junior grade) submissions.
10. An OER period of report cannot exceed 18 months for annual reports, 12
months for semiannual reports (except ensign and lieutenant (junior grade)
DUINS OERs), or 30 months for IDPL biennial reports. Waivers from this
requirement will not be granted.
11. Officers eligible for consideration by Boards and Panels should review
their Electronically Imaged - Personal Data Records (EI-PDR) for accuracy:
a. Employee Summary Sheet (ESS): The ESS is routinely used by Boards and
Panels and draws information from Direct Access. Officers should ensure
correctness and completeness by updating Direct Access well before the
convening date of the applicable Board or Panel.
b. Officer Specialty Management System (OSMS): Officer Specialty Codes (OSC)
appear on an officer's ESS and in Direct Access, Ref E details the
application process for assigning/deleting specialty codes. Local Servicing
Personnel Offices are not authorized to assign OSCs to an officer's record.
Per Ref F, an update to OSMS (referred to as OSMS 2.0) was launched 01OCT19.
As part of the OSMS 2.0 rollout, OPM-3 published OSMS 2.0 Business Rules. The
Business Rules provide specific guidance as to whether members should/should
not apply for OSMS 2.0 OSCs. To ease the transition to OSMS 2.0, OPM-3 posted
multiple resources on the OSMS Portal page (http://cglink.uscg.mil/35ae2f3b),
to include a podcast. The podcast outlines the transition to OSMS 2.0 and
covers the 2.0 Business Rules in-depth. Legacy OSCs have not been invalidated
with the launch of OSMS 2.0 and still appear on both the member’s ESS and in
Direct Access. Per Refs B and G, Specialty Considered Selection may be
authorized by individual selection Boards, so it is important that candidates
ensure their OSCs are accurate and updated IAW the OSMS 2.0 Business Rules.
While PSC-OPM-3 processes applications as quickly as possible, it could take
up to 60 days. Members are advised to submit their applications early to
ensure a timely completion in advance of their board. Additionally, mark
applications “URGENT: BOARD/PANEL CANDIDATE” and be specific as to which
Board/Panel to ensure priority review. For more information on OSMS visit the
PSC-OPM-3 portal page at http://cglink.uscg.mil/35ae2f3b.
c. Electronically Imaged - Personal Data Records (EI-PDR): Requests for
member's EI-PDR (copy) may be submitted via an e-mail to PSC Military Records
(MR) from a .mil or .gov e-mail address and must contain the member's EMPLID.
OPM-3 and RPM-1 ensure OERs are validated and sent to MR for imaging into an
officer's record, but do not verify the record is imaged. We highly recommend
candidates confirm their record is complete. Please visit
http://cglink.uscg.mil/67ec2eac for further information on how to request a
copy of your EI-PDR. MR recommends requests for copies of EI-PDRs be made at
least 3 months in advance of a Selection Board or Panel convening date. It is
the member's responsibility to ensure their record is complete. Urgent
requests for EI-PDRs should indicate "URGENT: BOARD CANDIDATE" in the email
subject line.
12. The Record of Professional Development (CG-4082): It is recommended that
all officers submit an updated CG-4082 prior to a promotion board. An updated
and robust CG-4082 signals that an officer is committed to continuous
lifelong learning and has prepared their record for the board process. When
submitting a new CG-4082, any previous CG-4082s will be removed from the EI-
PDR. If there is information from a previous CG-4082 that should be included
in the record, ensure that information is included on the new CG-4082. It is
strongly recommended that officers document all significant education,
training and qualifications on a CG-4082, with an emphasis on items not
captured on the member's ESS in CGBI. Guidance on what is authorized on a CG-
4082 can be found in Chapter 4.c of Ref H. For additional information
regarding the CG-4082, visit the OPM-4 Portal site
https://cg.portal.uscg.mil/units/psc/psc-opm/opm-4/SitePages/Home.aspx.
13. For additional information regarding OER submission requirements, contact
CG PSC-OPM-3 (ADPL officers) or CG PSC-RPM-1 (IDPL officers) or visit
http://cglink.uscg.mil/a74b65b8 for links to OPM-3 and RPM-1.
14. Released: CAPT T. Prestidge, Commander, Personnel Service Center. The
Service Center for our most important resource – Our People.
15. Internet release authorized.