ALCGENL 009/20 - MASTER CHIEF ADVANCEMENT PANEL ANNOUNCEMENT – UPDATE 1

R 30 JAN 20

ALCGENL 009/20
SUBJ:  MASTER CHIEF ADVANCEMENT PANEL ANNOUNCEMENT – UPDATE 1
A.  ALCGENL 220/19
B.  Enlistments, Evaluations, and Advancements, COMDTINST M1000.2(series)
C.  COMCOGARD FORCECOM NORFOLK VA 311453 JUL 19 ACN 081/19
D.  Military Personnel Data Records (PDR) System, COMDTINST M1080.10(series)
E.  Military Separations, COMDTINST M1000.4(series)
1.  Summary.  The implementation of the Master Chief Advancement Panel (MCAP)
was officially announced in Ref A.  This message provides additional information
regarding the MCAP.  The MCAP will convene annually to recommend eligible active
duty Senior Chief Petty Officers for advancement to Master Chief Petty Officer.
Commanding Officers (CO) must ensure dissemination of this message to all active
duty enlisted members in their AOR. Members wishing to be considered for advancement
to E-9 need to be aware of all eligibility requirements, as well as their
responsibility to confirm they are met.  Failure to review and follow the guidelines
of this message will not justify a waiver of its requirements.  Units and affected
members shall familiarize themselves with the contents of Refs A through E and this
ALCGENL.  A rating specific list of required courses, sea time, and competencies is available at:
https://cg.portal.uscg.mil/units/ppc/SitePages/Advancements%20and%20Evaluations%20Branch.aspx.
2.  Schedule.  The MCAP is scheduled to convene 11 May 2020 at CG Headquarters in
Washington, DC.
3.  Eligibility.  All eligibility requirements can be found in Ref B.
a.  Current eligibility requirements, as outlined in Ref B, remain in effect and
will be used to determine eligibility.
b.  All eligibility requirements must be completed by the Panel Eligibility Date
(PED) of 01 February 2020.
c.  Members will be able to verify their eligibility utilizing the Personal Data
Extract (PDE) generated in Direct Access in mid-February 2020.
4.  Waivers/Deferrals.  This ALCGENL supersedes previously published waivers and
deferrals.  The following waivers and deferrals apply:
a.  SWE.  The E-9 SWE has been replaced by the MCAP.  
b.  MCAP.  The MCAP does not apply to the Musician rating.
c.  RAT/AQE.  Per Ref C, all Rating Advancement Tests (RAT) and Enlisted Professional
Military Education (EPME) Advancement Qualification Exams (AQE) are permanently
cancelled.
d.  Advancement Requirement Waivers.  Requests for waivers of advancement
requirements or waivers of completion deadlines must be sent prior to 01 February
2020, the Panel Eligibility Date (PED). Using standard CG memo format, all
waiver requests will be submitted to CG PSC-EPM-1 and must include the member’s
Rank/Rate, Name, EMPLID, and contact information for a designated unit POC.
Additionally, the request must provide a detailed explanation of the command’s
actions to ensure the member had fulfilled all responsibilities and how unusual
circumstances resulted in the member being ineligible through no fault of the
member.  Send requests for waivers via e-mail with a subject line containing
“MCAP” to HQS-SMB-CGPSC-EPM-1-Advancements@uscg.mil and include member’s
CO/XO in Cc line.
5.  Candidate Responsibilities.
a.  The online PDE must show a status of “Eligible” in order to be reviewed by
the MCAP. Candidates who participated in a previous SWE shall not assume
eligibility for the MCAP and must verify their PDE for the MCAP. 
The candidate is solely responsible for accuracy of all PDE data. 
Report any incorrect PDE data to the unit Admin or Servicing Personnel Office (SPO).
After reporting incorrect data, the candidate must follow up to ensure PDE corrections
were made by again verifying the updated online PDE prior to the 01 April 2020
PDE correction deadline.  If the online PDE has not been corrected, the candidate
shall submit a Trouble Ticket prior to 01 April 2020 to PPC by e-mail to
PPC-DG-CustomerCare@uscg.mil. PDE corrections must be visible on the online
PDE and completed NLT 01 April 2020. Failure to report and verify online PDE
corrections by the deadline will result in a “Not Eligible” status for the MCAP.
PDEs will be posted online in Direct Access (DA) under the Self Service tab
in February 2020.
b.  Candidates must ensure their personnel record is up to date and accurate. 
The personnel record includes the Electronically Imaged-Personnel Data Record
(EI-PDR), Enlisted Evaluation Reports (EERs), and the Employee Summary Sheet
(ESS).  The EI-PDR contains documents such as award citations, CG-3307s, and
a CG-4082, if submitted.  See Ref D for a complete list of documents that are
maintained in the EI-PDR.  The Panel will review the past seven (7) years of
information contained within the EI-PDR and EERs.  The entire ESS will be
viewed by the Panel.  For the 2020 MCAP, all EI-PDR documents and EERs with
a date of 01 May 2013 to 11 May 2020 will be reviewed.
c.  Candidates are also encouraged to review the Commandant’s Guidance to
AY21 Enlisted Selection Boards and Panels.  This document will be provided
to the MCAP and clearly sets forth the Commandant’s vision for selection
to Master Chief Petty Officer. This document is available on the MCAP CG Portal page at
https://cg.portal.uscg.mil/units/psc/psc-epm/SitePages/Master%20Chief%20Advancement%20Panel.aspx.
d.  Per Chapter 3 of Ref E, active duty enlisted members who reach or exceed their
Professional Growth Point (PGP) on or before 31 December 2020 (2021 High Year
Tenure (HYT) Candidates) must separate or retire on or before 01 September
2021 unless granted a waiver.  2021 HYT candidates who meet all MCAP eligibility
can still participate in the 2020 MCAP, but will not be guaranteed advancement
even if placed above the published cutoff unless the 2021 HYT Waiver Panel
grants member a waiver and the waiver includes advancement authorization.
For more information regarding HYT visit CG PSC-EPM-1’s website at
https://cg.portal.uscg.mil/units/psc/psc-epm/SitePages/HYT.aspx.
e.  Candidates will have the opportunity to submit communication to the Panel. 
The purpose of the communication is to invite attention to any matter in the
member’s record that will appear before the Panel.  Matters of record include
information contained in a member’s Direct Access (DA) profile, including the
ESS, and EI-PDR.  Communication to the Panel must be in standard Coast Guard memo
format, with at least a signature line endorsement from the commanding officer
or officer in charge, to President, Master Chief Advancement Panel and sent to
HQS-SMB-CGPSC-EPM-1-Advancements@uscg.mil NLT 20 April 2020.  The subject line
of the e-mail should contain “MCAP”.  Early submission of communication to the
Panel is encouraged to allow adequate time for correction should a submission
contain unauthorized content.
f.  EPME Enlisted Performance Qualifications (EPQs).  EPME EPQ guidance can be
found at the ERATS CG Portal page at the following URL:
https://cg.portal.uscg.mil/communities/erats/EPME/SitePages/Home.aspx.
6.  Command Responsibilities.
a.  Commanding officer responsibilities are detailed in Article 3.A.4. and fully
amplified throughout Chapter 3 of Ref B. Per Article 3.A.5 of Ref B, each candidate
must have a current EER with a CO’s recommendation for each new advancement cycle.
In order to ensure a recent EER is on file, any E-8 who did not receive an annual
November EER IAW Ref B must be marked in February 2020.  The February 2020 EER is
optional for all other E-8s.  The Reason/Review Type for the February 2020 EER
should be “Regular”. When submitting a February EER, error messages will appear
stating you cannot submit a Regular EER. Acknowledge the errors and continue
submitting the EER as you normally would.  The February EER must be finalized
NLT 30 March 2020.  The sole purpose of the February 2020 EER is to
provide the MCAP the most up-to-date performance record; however, this EER will
not make eligible those members ineligible for MCAP as of the 01 February Panel
Eligibility Date.
b.  If the CO wishes to change an advancement recommendation, the CO must submit
a Commanding Officer Recommendation Change (CORC) type EER per Article 4.D.3.i.
of Ref B.  CORC EERs must be received NLT the 01 April 2020 PDE correction deadline.
Note: CORC EERs must have an effective date NLT 01 February 2020 and the CORC EER
shall not be used to reverse the advancement recommendation of a discipline EER.
For any EER questions, including CORCs, contact CG PSC-EPM-3 at
HQS-SMB-CGPSC-EPM-3-Evaluations@uscg.mil or visit their website at
https://cg.portal.uscg.mil/units/psc/psc-epm/SitePages/EPM-3.aspx.
c.  The CO shall verify the candidate’s most current Rating Performance Qualifications
(RPQs) were signed off NLT 01 February 2020. 
d.  Entering Competencies in Direct Access (DA):  EPQ/RPQ pay grade completion
shall be entered directly into DA.  Use the ERATS – Direct Access Competency
Entry Process Guide to accurately record completion through your Personnel &
Administration (P&A) entity.  Even if there are no RPQ standards for your
specific pay grade, the competency code still needs to be entered in DA
for Master Chief Advancement Panel eligibility.  Units are authorized to enter
competencies directly into DA after verifying core competencies are certified
complete.  TMT entry is not required.  The Commanding Officer or RPQ Reviewer
shall verify a candidate has completed the RPQs and authorize entry into DA by
the unit’s Personnel and Administration (P&A) entity.  The rating competency
code must appear in the member’s DA competency record to receive an
“Eligible” PDE.  Commands may enter backdated competency codes into TMT or DA
during the PDE correction period up until the 01 April 2020 PDE correction deadline
date.  It is highly recommended the competency code be entered prior to the 01 February
2020 PED so the initial PDE shows a status of “Eligible” rather than entering backdated
competency codes and requesting PDE updates after PDEs are released.  Commands shall
notify PPC (ADV) via e-mail at PPC-DG-CustomerCare@uscg.mil if members receive
an “Eligible” PDE, but have not completed eligibility requirements by the PED
to prevent the candidate being reviewed by the MCAP.
e.  Waivers of advancement requirements or completion deadlines must be requested
on or before 01 February 2020.
7.  SPO Responsibilities.  Last day to complete PDE corrections in DA: 01 April 2020.
8.  PPC Responsibilities.  Post PDEs in DA:  February 2020.
9.  CG PSC-EPM-1 is the single POC for all Master Chief Advancement Panel inquiries.
They can be reached by e-mail at HQS-SMB-CGPSC-EPM-1-Advancements@uscg.mil.
When sending an e-mail regarding MCAP, include “MCAP” at the beginning of the
subject line.  For additional Master Chief Advancement Panel information go to the MCAP
CG Portal page at
https://cg.portal.uscg.mil/units/psc/psc-epm/SitePages/Master%20Chief%20Advancement%20Panel.aspx.
10.  CAPT S. Matadobra, Chief, Enlisted Personnel Management Division,
CG Personnel Service Center, sends.
11.  Internet release authorized.